HealthKey
AI-powered patient identification for clinical trials that scans your EHR daily and emails eligible patients.
If your site is stuck on enrollment and wary of upfront software costs, HealthKey is worth serious consideration. The success-fee model aligns their incentives with your outcomes, and recent case studies show real speed: first enrollment in 25 days for an obesity biologic, 14 qualified patients in 11 days for a UCB trial, and a bladder cancer trial filled in one month. Just note the 20-sites-per-quarter cap—you may wait for a slot. Compared to competitors like Deep 6 AI or Mendel, HealthKey's pay-per-enroll pricing is a different bet, but your team must be comfortable with a sales-led process and no self-serve API or public pricing.
Verified 2d ago · liveness 60/100 · cite: rightaichoice.com/tools/healthkey
- Clinical research sites needing faster enrollment without upfront software costs
- CROs managing multi-site trials requiring rapid patient identification
- Pharma sponsors with tight timelines for obesity, urology, or oncology trials
- Research practices running multiple protocols with consolidated candidate lists
- Individual clinicians not involved in clinical research (B2B only)
- Patients seeking direct trial enrollment (no consumer portal exists)
- Very small sites with fewer than 100 patients in their EHR
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Skip HealthKey if you need transparent, self-serve pricing or an API, if your site has fewer than 100 patients in its EHR, or if you're not involved in clinical research—it's B2B only and not for individual clinicians.
Going past the 20-sites-per-quarter cap means waiting for a slot—no guarantee of immediate onboarding.
HealthKey's success-fee model is a good fit for sites and CROs that want to avoid large upfront costs and pay only for results. It's riskier for vendors compared to subscription models, but for buyers it's attractive. Compared to competitors like Deep 6 AI or Mendel, which charge per-seat or subscription fees, HealthKey can be cheaper if you enroll few patients, but it lacks transparent pricing and self-serve options.
In short
HealthKey — AI-powered patient identification for clinical trials that scans your EHR daily and emails eligible patients. Best for Clinical research sites needing faster enrollment without upfront software costs, CROs managing multi-site trials requiring rapid patient identification, Pharma sponsors with tight timelines for obesity, urology, or oncology trials. Contact Sales pricing.
What's new in HealthKey
Checked 2 days agoAcross the latest 5 updates: 5 news mentions.
Flourish Research screens 12,004 patients for Eli Lilly's ENLIGHTEN-6
HealthKey screened 12,004 patients and 4.6M records across 6 sites, identifying 23 eligible patients for the GLP-1 add-on trial.
Flourish Research enrolls for obesity biologic in 25 days using HealthKey
HealthKey processed 4.2M records across 4 clinics, found 323 eligible patients, and achieved first enrollment in 25 days for a first-in-class obesity biologic.
Access CCT builds pipeline of 39 for epilepsy trial with HealthKey
HealthKey processed 996,044 records for a Phase 2/3 epilepsy trial, finding 39 eligible patients from 5,608 screened, including one missed by a rival platform.
Flourish Research screens 4,269 hypertension patients for Alnylam's ZENITH trial
Flourish Research used HealthKey to screen 4,269 patients and 364,607 records against 24 criteria, saving ~1,280 hours of manual review.
Oregon Urology Institute finds 6 PSMA-DC patients in 1 week after 2 years of zero enrollments
HealthKey processed 5.2M medical records for Novartis PSMA-DC trial, identifying 6 eligible patients; 3 consented, 1 enrolled.
What people actually say about HealthKey — is it worth it?
We ran a structured research pass across product reviews, community discussions, and post-purchase forum threads to surface the patterns vendors won't publish themselves. Below: the recurring strengths, the hidden costs people mention most, and the cohort that consistently regrets adopting this tool.
30 mentions across 2 sources (Hacker News, YouTube) · researched Aug 20, 2026.
- +AI pre-screening scans entire EHR daily, eliminating weeks of manual chart review.
- +Success-fee pricing eliminates upfront costs, reducing financial risk for trial sites.
- +Free implementation and protocol setup through July 2026 lowers initial barrier.
- +Ranks patients by likelihood to enroll, focusing team effort on best prospects.
- +Handles multiple trial protocols simultaneously, useful for busy research practices.
- −No real user reviews or third-party testimonials exist, making trust hard to establish.
- −Success-fee model might discourage sites with low enrollment or high dropout rates.
- −Offering free services until 2026 raises questions about long-term pricing sustainability.
- −AI-driven prescreening may still require human oversight to validate matches.
- −Claimed 1-week onboarding seems optimistic for integrating with complex EHR systems.
- • Potential fees per patient could add up if enrollment numbers are high
- • Future pricing changes after the July 2026 promotional period are unknown
Viability Score
How well maintained and how widely used is HealthKey? Built from what the vendor actually publishes (docs, changelog, tutorials, integrations, pricing), whether the site is live, and how much real users discuss it. How we calculate this
Last calculated: August 2026
How we score →Key Features
- AI-powered patient prescreening
- Daily EHR scans
- Automated patient matching with evidence
- Custom encoding of inclusion/exclusion criteria
- HIPAA-compliant data processing
- Integration with existing EHR systems
- Patient ranking by likelihood to enroll
- Multiple trial protocols support
- Email alerts for eligible patients
- Dashboard for qualified patients
- Success-fee pricing (no upfront costs)
- One-week onboarding
- Scalable to millions of records
- Free implementation and protocol setup (limited time)
About HealthKey
HealthKey is a patient identification platform for clinical trial teams. It connects to your EHR, encodes your trial's eligibility criteria, and scans patient records daily with AI to surface qualified candidates, complete with evidence from their charts. Instead of manual chart reviews, you get a ready-to-enroll list, ranked by likelihood to enroll, helping you boost enrollment, cut screen failures, and maximize revenue. The platform is HIPAA-compliant and works with your existing EHR systems. You can be up and running in as little as one week. Pricing is success-based—no upfront costs, you pay per enrolled patient. They are currently waiving implementation and protocol setup fees through July 31, 2026, and cap on boarding at 20 sites per quarter. Recent case studies include Flourish Research enrolling patients for an obesity biologic in 25 days and Access CCT building a pipeline of 39 for an epilepsy trial.
Behind the Verdict
HealthKey addresses a painful bottleneck in clinical trials: finding eligible patients. Its core value is the automation of prescreening—scanning millions of EHR records against encoded trial criteria and delivering daily email alerts. The case studies are compelling: a Phase 3 obesity trial with 4.6M records screened and 23 eligible patients; an epilepsy trial where HealthKey found 39 patients, including one missed by a rival platform; a hypertension study that saved 1,280 hours of manual review. These results are specific and recent, lending credibility. The success-fee pricing is a standout—it reduces financial risk for sites and aligns incentives. Onboarding in one week is realistic for EHR-based integrations. However, HealthKey is not a self-serve tool; you must schedule a demo, and pricing is not publicly listed. The 20-sites-per-quarter cap may delay access. It's also not for small sites with too few patients in their EHR, and there's no consumer portal. For research sites, CROs, and pharma sponsors with tight enrollment timelines, it's a strong fit. The main caveat is the sales process and the lack of transparent pricing—you'll need to commit to a conversation before you even know the per-patient fee.
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Real-world workflow fit
Concrete scenarios for the personas HealthKey actually fits — and what changes day-one when you adopt it.
You connect your EHR, upload the trial's inclusion/exclusion criteria, and HealthKey scans records daily. Within days, you receive emails with a ranked list of eligible patients, each with evidence. You review and contact top prospects.
Outcome: You build a pipeline of 323 eligible patients and achieve first enrollment in 25 days, as in the Flourish Research case study.
You configure HealthKey to support multiple protocols and connect multiple clinic EHRs. The platform processes millions of records and sends consolidated alerts to your team.
Outcome: You screen 4.6M records across 6 sites and identify 23 eligible patients, meeting enrollment targets faster with less manual review.
You have a J&J trial closing in a month. You upload the criteria, and HealthKey finds 16 intermediate-risk bladder cancer patients in one month, allowing you to enroll before the deadline.
Outcome: You fill enrollment slots that would otherwise go unfilled, maximizing revenue and site reputation.
Use Cases
- Prescreen 80,000 patient records daily for a Phase 3 trial and get a qualified list in days.
- Encode 42 strict eligibility criteria and surface matched patients in 11 days, beating enrollment targets.
- Screen 4.6M records across 6 sites to identify 23 eligible patients for a GLP-1 add-on trial.
- Replace manual chart reviews with automated daily patient lists, freeing CRCs for enrollment.
- Ramp up patient identification for a closing trial and fill slots within weeks, as with the J&J bladder cancer trial.
- Scale patient screening across multiple clinic locations without additional staffing.
Limitations
- HealthKey's pricing is not publicly displayed and requires a demo.
- The offer waiving implementation and protocol setup fees is valid only through July 31, 2026.
- The platform depends on EHR integration and is limited to 20 new sites per quarter.
- No self-serve API or transparent public pricing—every new customer must go through a sales conversation.
as of 2026-08-20
Verification history
We have re-verified HealthKey 6 times since . Each pass re-reads the vendor's own pages and re-checks every listed field against that evidence; passes where nothing had changed are marked as such.
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
Free to cite with attribution — this page re-verifies continuously.
Where the pricing makes sense
The company stage and team size where HealthKey's pricing actually pencils out — and where peers do it cheaper.
HealthKey's success-fee model is a good fit for sites and CROs that want to avoid large upfront costs and pay only for results. It's riskier for vendors compared to subscription models, but for buyers it's attractive. Compared to competitors like Deep 6 AI or Mendel, which charge per-seat or subscription fees, HealthKey can be cheaper if you enroll few patients, but it lacks transparent pricing and self-serve options.
Setup time & first value
How long it actually takes to get something useful out of HealthKey — broken out by persona, not the marketing-page minute.
HealthKey's onboarding can take as little as one week, including EHR integration and protocol setup. For the first trial, most teams see qualified patients in their dashboard within days. The exact time depends on your EHR system and the complexity of your trial criteria.
Switching to or from HealthKey
How to bring data in from common predecessors and how to get it back out — written for the switcher, not the buyer.
- →From manual chart reviews: Export your trial criteria, upload them to HealthKey, and let the AI prescreen—no need to migrate historical data.
- →From a legacy patient database: Clean and structure your patient data in your EHR; HealthKey connects directly to your EHR, so you don't need to move data.
- →From a rival AI screening tool: Export your candidate lists and trial criteria, then re-upload to HealthKey; you may lose some historical match data.
- ↗To another AI screening tool: Export your candidate lists and trial criteria as CSV files, then import into the new platform.
- ↗To a manual process: You can always revert to manual chart reviews, but you'll lose the automation and daily scanning.
- ↗To an in-house solution: If you have a data science team, you could build a similar tool, but that requires significant time and resources.
Resources & Guides
Tutorials & Learning
Official links
Tools that pair well with HealthKey
Common stack mates teams adopt alongside HealthKey, with the specific reason each pairing earns its keep.
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Healthkey vs Codametrix
For clinical trial recruitment with risk-free pricing, HealthKey is your tool—it scans EHRs daily to find candidates and charges only on success. But if you run a large health system drowning in coding costs and denials, CodaMetrix delivers proven 5:1 ROI and just won #1 Best in KLAS. They solve completely different problems; pick based on your department: research vs. revenue cycle.
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Frequently Asked Questions
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