ScreenApp
AI screen recorder and notetaker that transcribes meetings, lectures and calls, then lets you chat with the recording instead of rewatching it
ScreenApp is a recorder that earns its keep on the back end, not the front. The capture side is unremarkable — browser, desktop, mobile, extension, or a bot in Zoom, Google Meet and Teams — but the chat-with-a-recording and search-across-everything layer is what stops you rewatching a 90-minute call. The free plan is a real trial, not a demo: 2 transcriptions up to 45 minutes, 3 uploads and 10 AI chats a month, no credit card. Frequent users realistically land on Pro at $19/mo billed annually (or $30/mo monthly) and should watch the 2-hour recording cap, or Max at $34/mo billed annually (or $69/mo monthly) if unlimited transcription matters more than price. Compare Otter.ai and Fireflies.ai
Verified 6d ago · liveness 81/100 · cite: rightaichoice.com/tools/screenapp
- Project managers who need decisions and action items out of calls
- Sales teams recording and revisiting client conversations
- Students capturing lectures and searching them before exams
- Remote teams building a searchable archive of meetings
- Teams that require SSO or SAML — the vendor states these are not available today
- Shops needing native Slack, Notion or Zapier apps rather than API and webhooks
- Heavy video editors who need advanced timeline editing
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Skip ScreenApp if you need SSO/SAML today or native Slack, Notion and Zapier apps — the vendor states neither exists, and API/webhook access only arrives on Enterprise from $199/mo.
Pro is an annual commitment: the 7-day trial requires a card and then charges $228/year, so cancelling has to happen inside the trial window.
Free is a genuine no-card entry point but only 2 transcriptions and 10 AI chats a month. Pro at $19/mo billed annually ($30/mo monthly) suits one person recording a few calls a week; Max at $34/mo billed annually ($69/mo monthly) is where daily recorders belong because chats, transcriptions and imports go unlimited. Against Otter.ai and Fireflies.ai, ScreenApp bundles video analysis, OCR and video-to-PDF that those tools charge around; Enterprise at $199/mo is priced for teams needing contract
In short
ScreenApp — AI screen recorder and notetaker that transcribes meetings, lectures and calls, then lets you chat with the recording instead of rewatching it. Best for Project managers who need decisions and action items out of calls, Sales teams recording and revisiting client conversations, Students capturing lectures and searching them before exams. Free to start; paid plans from $19/mo.
What's new in ScreenApp
Checked 6 days agoAcross the latest 4 updates: 1 feature update and 3 news mentions.
Which AI Can Watch and Understand Videos? Best Tools for Video Analysis
ScreenApp published a comparison of tools that can watch videos and answer questions, covering visual analysis, transcripts, free limits and uploads.
Best AI YouTube Scrapers and Transcript Extractors for Video Research
A guide comparing what YouTube scrapers collect, what transcript extractors pull out, and where AI analysis fits into video research workflows.
Claude AI Pricing 2026: Pro $20/mo, Max $100-$200, and Opus 5 API Costs
ScreenApp broke down Claude AI 2026 pricing across Free, Pro, Max, Team and Enterprise tiers plus current API rates.
Best AI Video Highlights Generators: Long Videos to Short Clips
A comparison of AI tools that turn long videos into short clips, including how free-tier watermarks and export limits differ between them.
What people actually say about ScreenApp — is it worth it?
We ran a structured research pass across product reviews, community discussions, and post-purchase forum threads to surface the patterns vendors won't publish themselves. Below: the recurring strengths, the hidden costs people mention most, and the cohort that consistently regrets adopting this tool.
15 mentions across 3 sources (Hacker News, Product Hunt, App Store) · researched Jul 2, 2026.
Average across the 2 sources that answered — each source counts once, not each post.
- +AI summaries and action items save time on meeting follow-ups.
- +Speaker identification and noise removal improve transcript accuracy.
- +Search across recordings makes finding key moments easy.
- +Integrates with Google Meet and Zoom for automated recording.
- +Chat with recordings allows asking questions about content.
- −Many users report the app does not work at all.
- −Aggressive billing: charges immediately even during trial period.
- −Delete account button is disabled, making cancellation impossible.
- −Real customer support is unresponsive to cancellation requests.
- −Price is too high compared to alternatives like Otter.ai.
- • Immediate charge upon signup regardless of trial terms
- • Difficulty canceling may lead to continued billing
Viability Score
How well maintained and how widely used is ScreenApp? Built from what the vendor actually publishes (docs, changelog, tutorials, integrations, pricing), whether the site is live, and how much real users discuss it. How we calculate this
Last calculated: October 2026
How we score →Key Features
- Screen, webcam and microphone recording in the browser
- Native Mac and Windows desktop recording apps
- iOS and Android apps for recording and playback
- Chrome extension to capture browser tabs and calls
- Meeting bot that joins Zoom, Google Meet and Microsoft Teams
- Import recordings and links from any platform, including YouTube URLs
- Automatic transcription with speaker diarization
- Chat with a recording to get answers and locate specific moments
- Search across all meetings, recordings and conversations
- AI Note Taker with meeting minutes, action items and decisions
- Transcript templates applied to every recording
- Video Analyzer with object and emotion detection
- Audio Analyzer for audio content analysis
- Video OCR and Video to PDF export
- Real-time translation on web and mobile
About ScreenApp
ScreenApp records your screen, webcam and microphone in the browser, or through the Mac, Windows, iOS, Android and Chrome extension apps, then turns the result into searchable notes. You can bring it to a call three ways: record locally without a bot, send the meeting bot into Zoom, Google Meet or Microsoft Teams, or upload a file or YouTube link. The AI handles speaker diarization, meeting minutes, action items and decisions, and applies transcript templates so every recording lands in the same structure. The retrieval side is what separates it from a plain recorder: you chat with a recording to pull out a specific answer, or search across everything you have ever recorded. Alongside that sit video and audio analyzers for object and emotion detection, video OCR, video-to-PDF export, real-time translation on web and mobile, and clip cutting, compression and conversion tools. ScreenApp Pty Ltd reports 8,295,962 registered accounts. Pricing is freemium: Free gives you 2 transcriptions up to 45 minutes, 3 uploads and 10 AI chats a month with no card; Pro is $19/mo billed annually ($30/mo billed monthly) for 50 transcriptions and 2-hour recordings; Max is $34/mo billed annually ($69/mo billed monthly) for unlimited chats, transcriptions and imports with 3-hour recordings. Enterprise starts at $199/mo. It fits project managers, sales teams, students and remote teams who want the AI bundled rather than sold as a separate add-on. Mobile app ratings sit at 4.0 on the Apple App Store (111 US ratings) and 3.9 on Google Play (788 US ratings).
Behind the Verdict
The honest framing is that ScreenApp is a recording and retrieval system with an AI layer on top, and the retrieval is the part worth paying for. On the capture side you get every route a modern team needs: browser recording for screen, webcam and mic; native Mac and Windows apps; iOS and Android apps; a Chrome extension for tabs and browser calls; and a meeting bot that joins Zoom, Google Meet and Microsoft Teams. If you would rather not have a bot in the room, you can record in the desktop or web app instead and upload afterwards, or paste a YouTube link. That flexibility matters more than it sounds — bot-based notetakers are a non-starter in plenty of client conversations. On the output side the AI does speaker diarization, meeting minutes with action items and decisions, executive summaries, and template-driven transcript formatting so your notes arrive in a consistent shape. Then the retrieval layer kicks in: you ask a recording a question and get the moment back, or search across your whole library. That single behaviour — not rewatching — is the reason to switch from a plain screen recorder. The extras are unusually broad for this category: video analysis for objects and emotion, audio analysis, video OCR, video-to-PDF, audio-to-notes, real-time translation on web and mobile, plus clip cutting, compression and conversion. Most competitors would charge separately for half of that. Where it gets less comfortable is the AI allowance. Free is genuinely limited at 2 transcriptions and 10 AI chats a month, so weekly use pushes you to Pro quickly. Pro caps recordings at 2 hours each and 50 transcriptions a month, which a busy sales or PM calendar can reach; the jump to Max at $34/mo billed annually ($69/mo billed monthly) buys unlimited chats, transcriptions and imports plus 3-hour recordings. Budget for Max if recording is a daily habit. Security is documented on the pricing page: SOC 2 Type 2 audited, GDPR compliant, AES-256 encryption at rest and TLS in transit, and the vendor states it does not sell customer data or train models on customer content. The same page states SSO and SAML are not available today and that there are no native Slack, Notion or Zapier apps — API and webhooks are the integration path, on Enterprise starting at $199/mo. Larger organisations with an identity mandate should treat that as the blocker it is. Accuracy deserves a caveat the vendor itself volunteers: an April 2026 internal test measured up to 95.8% transcription accuracy on clear English audio, and the vendor notes the transcription provider stack has since changed, so current results may differ — with accuracy dropping on noisy or multi-speaker recordings. Test on your own audio before committing a team. Mobile ratings are decent rather than stellar: 4.0 on the Apple App Store from 111 US ratings and 3.9 on Google Play from 788 US ratings. Where it fits: teams who want one account for meeting capture, transcription, video analysis and document export,
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Real-world workflow fit
Concrete scenarios for the personas ScreenApp actually fits — and what changes day-one when you adopt it.
Join a client discovery call through the Zoom meeting bot, then open the recording afterwards and ask what the pricing objections were.
Outcome: The exact moment and quote come back in seconds, and the transcript template drops the call into the same CRM-ready structure as every other one.
Record the weekly stand-up in the browser or desktop app, let the AI produce minutes with action items and decisions, then search across past weeks for when a decision was made.
Outcome: Minutes are ready without a dedicated notetaker, and the archive is searchable by topic rather than by date.
Upload a lecture recording or import a YouTube lecture link, transcribe it with speaker diarization, and export notes to PDF.
Outcome: A searchable transcript plus a condensed note set you can revise from before an exam instead of re-listening to the whole lecture.
Use Cases
- Record a team meeting and get AI-generated action items and decisions without rewatching it.
- Upload a lecture recording and get a searchable transcript plus study notes.
- Capture a client call and ask what the pricing objections were to jump to the exact moment.
- Transcribe and summarise an hour-long interview into a bulleted note.
- Convert a YouTube tutorial into a written summary with timestamps.
- Dictate notes hands-free and have them transcribed and organised.
- Analyse video frames for objects and emotions in a recorded presentation.
- Export a recorded webinar to PDF with OCR-extracted on-screen text.
Models Under the Hood
as of 2026-09-26
Limitations
- Free is a trial-sized allowance, not a working tier: 2 transcriptions up to 45 minutes, 3 uploads and imports, and 10 AI chats or templates a month.
- Pro lifts that to 50 transcriptions and 50 AI chats a month with recordings up to 2 hours each — a busy week of long calls can exhaust the quota, and the 2-hour ceiling is a hard stop on longer sessions.
- Max removes the AI caps and allows 3-hour recordings.
- The vendor states SSO and SAML are not available today and that there are no native Slack, Notion or Zapier apps; API and webhooks sit on Enterprise starting at $199/mo.
- Transcription accuracy was measured at up to 95.8% on clear English audio in an April 2026 test, but the vendor notes the transcription provider stack has since changed so current results may differ, and accuracy drops on noisy or multi-speaker recordings.
- The Pro trial is annual: 7 days free with a card, then $228/year.
as of 2026-10-02
Verification history
We have re-verified ScreenApp 8 times since . Each pass re-reads the vendor's own pages and re-checks every listed field against that evidence; passes where nothing had changed are marked as such.
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
Showing the 6 most recent of 8 verification passes.
Free to cite with attribution — this page re-verifies continuously.
12-month cost
Project the real annual outlay, including the implied monthly cost when only an annual tier is published.
Vendor list price only. Add-on usage, seat overages, and contract minimums are surfaced under Hidden costs & gotchas.
Plans compared
For each published ScreenApp tier: who it actually fits, and what it adds vs. the previous tier. Cross-reference the cost calculator above for projected annual outlay.
Free
$0/mo
Ideal for
Someone testing ScreenApp on a couple of recordings before committing, or an occasional user transcribing the odd lecture or call
What this tier adds
Starting tier with no credit card: 2 transcriptions up to 45 minutes, 3 uploads and imports, and 10 AI chats or templates a month.
Pro
$19/mo billed annually
Ideal for
An individual recording a handful of meetings, calls or lectures a week who has outgrown the free allowance
What this tier adds
Adds 50 transcriptions and 50 AI chats or templates a month, 500 uploads and imports, and recordings up to 2 hours each — $19/mo billed annually or $30/mo billed monthly.
Max
$34/mo billed annually
Ideal for
Daily recorders — sales reps, PMs and students — whose calls regularly run long or who use AI chats constantly
What this tier adds
Removes the AI caps entirely: unlimited chats, templates, transcriptions and imports, with recordings up to 3 hours each — $34/mo billed annually or $69/mo billed monthly.
Enterprise
Starting at $199/mo
Ideal for
Larger teams that need contract terms, a security review, API access and support handled by sales
What this tier adds
Starting at $199/mo with recording, user and usage limits set per contract, SOC 2 Type 2 and GDPR compliance, and API and webhooks.
Where the pricing makes sense
The company stage and team size where ScreenApp's pricing actually pencils out — and where peers do it cheaper.
Free is a genuine no-card entry point but only 2 transcriptions and 10 AI chats a month. Pro at $19/mo billed annually ($30/mo monthly) suits one person recording a few calls a week; Max at $34/mo billed annually ($69/mo monthly) is where daily recorders belong because chats, transcriptions and imports go unlimited. Against Otter.ai and Fireflies.ai, ScreenApp bundles video analysis, OCR and video-to-PDF that those tools charge around; Enterprise at $199/mo is priced for teams needing contract
Setup time & first value
How long it actually takes to get something useful out of ScreenApp — broken out by persona, not the marketing-page minute.
Browser recording works in about a minute with no install — sign up, allow mic and screen permissions, hit record. Desktop and mobile apps take a few minutes to download and sign in. The meeting bot is the fastest path for calls: connect your calendar or paste the meeting link and it joins automatically. Getting real value from templates and cross-recording search takes a week or two of
Switching to or from ScreenApp
How to bring data in from common predecessors and how to get it back out — written for the switcher, not the buyer.
- →From Otter.ai: upload your existing recordings or import YouTube links, then apply a ScreenApp transcript template to match the notes structure you used before.
- →From Fireflies.ai: stop sending the Fireflies bot and point ScreenApp's bot at the same calendars, or record locally in the desktop app if you prefer no bot.
- →From a plain screen recorder (Loom, QuickTime): keep recording the same way — browser, desktop or mobile — and let ScreenApp add transcription and chat on top of files you already have.
- →From manual note-taking: start with the free plan's 2 transcriptions to check accuracy on your own audio before moving the team over.
- ↗To Otter.ai: export transcripts and re-upload, accepting that video analysis, OCR and video-to-PDF have no direct equivalent there.
- ↗To Fireflies.ai: move meeting capture over, but rebuild any template-driven notes structure since formatting does not transfer.
- ↗To Descript: use it if you need timeline-level video editing, since ScreenApp's clip maker is not an editing suite.
Integrations
Resources & Guides
Tutorials & Learning
How to record screen with System audio + Microphone audio - screenapp.io
ScreenApp
Tutorial Screenapp.io (gravar ecrã)
adelina moura
YouTube returned 6 videos for “ScreenApp”, and we withheld 4: 4 could not be judged, because “ScreenApp” is a single word that other videos use for other things. Showing the 2 we can prove are about ScreenApp.
Official links
Tools that pair well with ScreenApp
Common stack mates teams adopt alongside ScreenApp, with the specific reason each pairing earns its keep.
Loom
Free AI-powered screen recorder that turns quick video messages into Jira tickets, docs, and async updates.
Clueso
Clueso turns raw screen recordings, slide decks and PDFs into polished product demos, training videos and step-by-step SOPs with AI.
Vidocu
Vidocu turns one screen recording, deck, or PDF into a tutorial, SOP, help article, slides, reel, and quiz.
Featured Head-to-Head Comparisons
Screenapp vs Landr Mastering
Choose LANDR Mastering if you need professional AI-powered mastering for music tracks; it's affordable, has a decade of training data, and now offers stem mastering. Choose ScreenApp if you need to record, transcribe, and summarize meetings or lectures; it's free for light use and integrates with major conferencing tools. They serve different use cases entirely.
Screenapp vs Storyfile
StoryFile and ScreenApp serve utterly different needs. StoryFile is for museums, legacies, and institutions wanting authentic conversational AI from real people — high-cost, high-touch, not for everyday productivity. ScreenApp is a practical tool for anyone who needs to record, transcribe, and summarize meetings or lectures affordably. Your choice depends entirely on whether you're building an interactive exhibit or trying to stop rewatching meeting recordings.
Screenapp vs Splice
Choose Splice if you're a music producer seeking massive royalty-free sample libraries and affordable rent-to-own plugins like Serum 2. Choose ScreenApp if you need AI-powered meeting transcription and summarization to make recordings searchable. They solve completely different problems, so pick based on your workflow—music creation or conversation analysis.
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