Voicenotes is live · free plan, paid from $9/user/mo · last verified 5 Nov 2026 · viability healthy
Voicenotes
Bot-free AI meeting notes that record online and in-person conversations on your own device and deliver the summary the moment you hang up.
Voicenotes is the pick when a visible bot is a dealbreaker and you want one app for Zoom calls, in-person chats, and dictation. Pro at $9/user/month (or $99.99/year) is the tier that actually works — the free plan's 100 weekly transcription minutes and 30-day history run dry fast if you live on calls. Skip it if you need several people editing one transcript live or sales talk-time analytics.
Verdict generatedVerified 8d ago · liveness 87/100 · cite: rightaichoice.com/tools/voicenotes-ai
- Consultants and solopreneurs who record client calls all day and need a summary fast
- Teams that refuse to let a bot appear in the participant list
- People mixing online meetings, in-person conversations and dictation in one app
- Users who want their note history queryable from ChatGPT, Claude or Obsidian
- Teams needing several people editing the same transcript simultaneously
- Sales orgs wanting sentiment scoring or talk-time ratio analytics
- Free-plan users expecting real-time transcription during calls
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Skip Voicenotes if you want a bot to join and record every calendar meeting automatically, or if your team needs several people editing one live transcript at once.
The $0 Basic plan gives 100 transcription minutes per week shared across meetings, memos and dictation — audio beyond the cap is saved but unstranstcribed until you upgrade to Pro at $9/user/month.
At $9/user/month Pro (or $99.99/year), Voicenotes undercuts Otter's and Fireflies' per-seat business tiers while staying above free bots like tl;dv's entry plan. Solo operators fit Basic until the 100 weekly minutes bind, then Pro; small teams fit Pro's centralized billing. The $24/user/month Enterprise tier is priced for orgs that need SSO, SCIM and consent tracking, and it's cheaper than most enterprise notetaker contracts.
In short
Voicenotes — Bot-free AI meeting notes that record online and in-person conversations on your own device and deliver the summary the moment you hang up. Best for Consultants and solopreneurs who record client calls all day and need a summary fast, Teams that refuse to let a bot appear in the participant list, People mixing online meetings, in-person conversations and dictation in one app. Free to start; paid plans from $9/user/mo.
No head-to-head comparison for Voicenotes yet — the alternatives below are the closest matches we list.
What is Voicenotes?
Voicenotes — Bot-free AI meeting notes that record online and in-person conversations on your own device and deliver the summary the moment you hang up. Best for Consultants and solopreneurs who record client calls all day and need a summary fast, Teams that refuse to let a bot appear in the participant list, People mixing online meetings, in-person conversations and dictation in one app. Free to start; paid plans from $9/user/mo.
Voicenotes is an AI notetaker built for people who don't want a bot sitting in the participant list. You hit record in the desktop, mobile, or web app, stay in the conversation, and walk away with a summary, action items, and next steps. It works with Zoom, Meet, Teams, or a conversation across a table — nothing joins the call manually or automatically, and the app distinguishes a meeting from a personal memo by speaker count. The recording, transcript, and key points live in one note, so "what did we actually decide?" has an answer. Ask AI searches across your full history, and since March 2026 the same history is reachable inside ChatGPT and Claude through the public MCP server. September 2026 brought Google and Microsoft Calendar integration on the home screen, automatic Zoom speaker labels, instant Obsidian sync, and a single share/copy/export button. It handles 60+ languages (the pricing page says 100+) with automatic detection and mid-sentence switching. Voicenotes is SOC 2 Type II certified via Vanta, GDPR compliant, encrypts data at rest, and states that neither it nor third-party providers like OpenAI or Anthropic train on your recordings. Mac, Windows, iOS, Android, web, watchOS, Wear OS, and a Chrome extension are all listed downloads. Basic is $0 with unlimited recordings, 100 weekly transcription minutes, and 30-day history. Pro is $9/user/month with unlimited transcription and history, real-time notes, live transcription, imports, MCP, and centralized team billing. Enterprise is $24/user/month with SSO, SCIM, consent management, admin sharing controls, and custom CRM/dialer integrations. Positioning-wise it sits closer to Granola's bot-free philosophy than Otter's calendar-bot approach, but it also covers in-person conversations and dictation, which most meeting recorders treat as separate products.
Key features
- One-tap recording for online and in-person meetings
- No bot joins your call — works with all meeting apps
- Auto-detects meeting vs personal note by speaker count
- AI summaries, action items and next steps ready when the meeting ends
- Ask AI search across your entire note history
- Notes queryable inside ChatGPT and Claude via the public MCP server
- Real-time notes and live transcription on Pro
- Unlimited audio imports and storage on Pro
- Mind-map generation from any note on the web
- 100+ languages with automatic detection and mid-sentence switching
- Google and Microsoft Calendar integration on the home screen (September 2026)
- Automatic speaker labels for Zoom recordings (September 2026)
- Instant Obsidian sync and cleaner dictation output (September 2026)
- Single share, copy and export button for notes (September 2026)
- Available on macOS, Windows, iOS, Android, web, watchOS, Wear OS and Chrome extension
Behind the verdict
The first thing to understand about Voicenotes is what it refuses to do: no bot joins your meeting. That's the whole design premise, and it shapes everything else. You press record yourself, which means the trade-off is manual input — nothing auto-joins your calendar events and captures them while you're not looking. If your team's problem is "we forgot to hit record," Otter or a calendar-bot tool solves that better than Voicenotes does. Where it earns its keep is the messy middle of a working day. A Zoom call at 10, a coffee with a client at noon, a stream-of-thought voice memo in the car, and a dictated email — all of those land in the same note history with transcripts, summaries, and action items. Most tools make you buy a meeting recorder plus a separate dictation app plus a voice-memo app. Voicenotes folds them into one, and that's before you count the MCP server that lets you query the whole archive from ChatGPT or Claude. September 2026 made the daily loop noticeably tighter: calendar integration puts the day's events on the home screen, Zoom recordings get speaker labels automatically, Obsidian sync is instant, and share/copy/export collapsed into one button. None of these are headline features — they're the kind of small friction removals that decide whether you actually keep using a notetaker after week two. Pricing is straightforward and honest. Basic is genuinely usable for occasional calls but capped at 100 weekly transcription minutes shared across meetings, memos, and dictation, with only 30 days of history. Pro at $9/user/month removes both limits and adds live transcription, real-time notes, imports, and MCP. Enterprise at $24/user/month is for orgs that need SSO, SCIM, consent management, and admin controls over sharing. The centralized team
Limitations
- Voicenotes does not name the specific underlying transcription or summarization AI models on its live pages; pricing tiers only distinguish 'Basic', 'Advanced' and 'Best AI models' without naming them.
- Language support is stated as 60+ languages with automatic detection (homepage and pricing FAQ), and audio imports are limited per tier (3/month on Free, 10 on Pro, 25 on Business, unlimited on Enterprise).
- Meeting-length and transcription caps scale by tier: Free at up to 30 mins per meeting with 14-day history and limited transcription, Pro at up to 3 hours/day and 2 hours per meeting, and real-time notes/live transcription are Pro features.
- Calendar integration is on all plans including Free on Mac, with iOS and Android calendar support noted as coming soon.
as of 2026-10-22
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Is Voicenotes still active?
Voicenotes is live · free plan, paid from $9/user/mo · last verified 5 Nov 2026 · viability healthy.
Viability score
How well maintained and how widely used is Voicenotes? Built from what the vendor actually publishes (docs, changelog, tutorials, integrations, pricing), whether the site is live, and how much real users discuss it. How we calculate this
Last calculated: November 2026
How we score →What's new in Voicenotes
Checked 11 days agoAcross the latest 5 updates: 4 feature updates and 1 news mention.
Voicenotes adds Google and Microsoft Calendar integration
Calendar integration shows your day's events directly on the Voicenotes home screen, pulling from both Google and Microsoft calendars.
Zoom speaker labels auto-applied in Voicenotes
Zoom call recordings now auto-label each speaker, so transcripts show who said what instead of anonymous blocks of text.
Voicenotes ships instant Obsidian sync and dictation cleanup
The Obsidian plugin now syncs notes the moment you capture them, and dictation output comes out cleaner with less manual editing.
Voicenotes consolidates sharing, copy, and export into one button
Share links, copy and export actions now live under a single button in the note view, cutting the steps to send a meeting summary.
Voicenotes notes are now searchable inside ChatGPT
Voicenotes documented how to reach your note history inside ChatGPT via its MCP integration, extending Ask AI beyond the Voicenotes app.
What do users say about Voicenotes?
What people actually say about Voicenotes — is it worth it?
Our community sentiment research written Jul 31, 2026 is more than 90 days old, so it is being re-reviewed against current data and is not shown.
How we verified this
Every listed fact about Voicenotes — pricing, features, links, status — is re-read from the vendor's own pages by our verification pipeline and each change is logged with a date; the last pass ran on 5 Nov 2026. Analysis is drafted with AI models and checked against our editorial standards before publishing; see how we verify.
Verification history
We have re-verified Voicenotes 24 times since . Each pass re-reads the vendor's own pages and re-checks every listed field against that evidence; passes where nothing had changed are marked as such.
- — changed pricing page, limitations
- — changed integrations, features, who should skip it, pricing tiers, description, summary, our verdict, who it suits
- — changed pricing page, limitations
- — changed SSL certificate, description, switching out, summary, switching in, who should skip it, our verdict, pricing tiers, setup time, features, pricing fit, limitations, hidden costs
- — changed pricing page
- — changed who it suits, summary, who should skip it, our verdict, features, integrations, description, pricing tiers
Showing the 6 most recent of 24 verification passes.
Free to cite with attribution — this page re-verifies continuously.
How much does Voicenotes cost in 2026?
Voicenotes: Free to start; paid plans from $9/user/mo. Pricing last verified 5 Nov 2026.
Plans compared
Every published Voicenotes tier, its price as the vendor publishes it, who it fits, and what it adds over the tier below. The 12-month cost projection follows.
| Plan | Price | Billing | Who it's for |
|---|---|---|---|
| Basic | Free | — | Someone testing bot-free recording on a few calls a month, or a dictation-only user who never approaches 100 weekly minutes.Adds: Free entry point: unlimited recordings but 100 transcription minutes per week shared across meetings, memos and dictation, plus 30-day history. |
| Pro | $9/user/moVendor: “$9/user/month” | monthly, per seat | Consultants, freelancers and small teams who record daily and want notes searchable from ChatGPT, Claude or Obsidian.Adds: Adds unlimited transcription and history, real-time notes and live transcription, unlimited audio imports, Voicenotes MCP, advanced integrations and centralized team billing for $9/user/month. |
| Enterprise | $24/user/moVendor: “$24/user/month” | monthly, per seat | Larger organisations with an identity provider and compliance review — legal, healthcare, or any team needing consent tracking and org-wide sharing rules.Adds: Adds SSO and SCIM provisioning, consent management, admin sharing controls, custom CRM and dialer integrations, and a dedicated Success Manager with priority SLAs for $24/user/month. |
12-month cost
Project the real annual outlay, including the implied monthly cost when only an annual tier is published.
Vendor list price only. Add-on usage, seat overages, and contract minimums are surfaced under Hidden costs & gotchas.
Where the pricing makes sense
The company stage and team size where Voicenotes's pricing actually pencils out — and where peers do it cheaper.
At $9/user/month Pro (or $99.99/year), Voicenotes undercuts Otter's and Fireflies' per-seat business tiers while staying above free bots like tl;dv's entry plan. Solo operators fit Basic until the 100 weekly minutes bind, then Pro; small teams fit Pro's centralized billing. The $24/user/month Enterprise tier is priced for orgs that need SSO, SCIM and consent tracking, and it's cheaper than most enterprise notetaker contracts.
Has Voicenotes' pricing changed?
No plan price for Voicenotes has moved since we began logging in Aug 2026; the pricing page is re-read on every verification pass.
Who should pick Voicenotes?
Pick Voicenotes if you are Consultants and solopreneurs who record client calls all day and need a summary fast, Teams that refuse to let a bot appear in the participant list, People mixing online meetings, in-person conversations and dictation in one app, Users who want their note history queryable from ChatGPT, Claude or Obsidian.
Look elsewhere if you are Teams needing several people editing the same transcript simultaneously, Sales orgs wanting sentiment scoring or talk-time ratio analytics, Free-plan users expecting real-time transcription during calls, Buyers who want a bot to auto-join and record calendar meetings with no manual input.
Skip it if Skip Voicenotes if you want a bot to join and record every calendar meeting automatically, or if your team needs several people editing one live transcript at once.
GeneratedReal-world workflow fit
Concrete scenarios for the personas Voicenotes actually fits — and what changes day-one when you adopt it.
You finish a 45-minute client call in Google Meet, hit record in the desktop app before it starts, and the summary with action items is ready when you hang up. You use the single share button to send a clean PDF link to the client and tag the note 'client-acme' so Zapier files it.
Outcome: Follow-up email goes out the same afternoon without rewriting notes, and the client sees a written record of decisions.
You walk for 30 minutes dictating into the iOS app with filler words stripped automatically, then generate a mind map from the note on the web to structure the ideas. Later you ask ChatGPT via MCP what you decided about the mobile redesign timeline.
Outcome: A rough voice memo becomes a structured draft, and the decision is recoverable months later from an AI assistant you already use.
A four-person team records a weekly standup where people switch between Spanish and English mid-sentence; Voicenotes auto-detects and transcribes in 60+ languages, then the summary lands in Notion through the integration.
Outcome: One shared summary per week with no language setup, and a searchable history that stays on the Pro unlimited plan.
Use cases
- Record a Zoom call and get a summary, action items and a PDF link the moment it ends.
- Walk for 30 minutes thinking out loud and come back with a draft plus a mind map.
- Capture customer-interview audio and get a structured comparison of themes.
- Keep a daily voice journal that becomes a searchable archive over months.
- Import old audio files from other tools on Pro and index them for Ask AI.
- Use the Fn key on Mac to dictate a task straight into Things3.
- Automate organizing or summarizing a note when a specific tag is applied.
- Ask AI across months of notes to recover a decision nobody wrote down.
Setup time & first value
How long it actually takes to get something useful out of Voicenotes — broken out by persona, not the marketing-page minute.
Solo user: install the macOS, Windows or mobile app, sign in, hit record on your next call — first summary inside 5 minutes. Team: Pro's centralized billing takes one Settings > Teams step and existing Pro accounts merge onto one bill. Enterprise: SSO/SCIM provisioning plus consent-management setup pushes first value to a few days, with a dedicated Success Manager involved.
Switching to or from Voicenotes
How to bring data in from common predecessors and how to get it back out — written for the switcher, not the buyer.
- →From Otter.ai: export your transcripts, then import the audio files on Pro so Voicenotes transcribes, summarizes and indexes them for Ask AI.
- →From Granola: keep Granola running for screen-read meetings while you move recurring calls to Voicenotes' recorder, since Voicenotes also captures in-person audio.
- →From Apple Voice Memos: import recordings from iOS on the Pro plan — PDFs, audio files, Apple call recordings and photos are all accepted in the app.
- →From Obsidian-only notes: install the Obsidian plugin, which syncs Voicenotes notes and meeting reports into your vault instantly as of September 2026.
- ↗To Otter.ai: download your Voicenotes transcripts via export and re-upload to Otter if you need a bot that auto-joins calendar meetings.
- ↗To Granola: export summaries and paste them into Granola notes if your priority shifts to screen-aware desktop capture over in-person recording.
- ↗To a plain note app: use the single share/copy/export button to move notes as PDF or text into Notion, Obsidian or Google Docs.
- ↗To ChatGPT-only workflow: keep the MCP connection live instead of migrating — notes remain queryable in ChatGPT without moving them.
Resources & guides
- Resourcevoicenotes.com
Insights, Tips & Tricks for Voicenotes
Discover the latest insights, tips, and tricks for capturing and organizing your thoughts with voice memos on our Voicenotes blog.
- Resourcevoicenotes.com
Release Notes
A changelog of the latest updates for Voicenotes
- Resourcevoicenotes.com
Voicenotes Meetings | Record, transcribe, and get instant meeting reports
Helpful link from voicenotes.com
Tutorials & Learning
How To Use Voice Notes AI Note Taker (Personalised AI)
Andrew Black - TheAIGRIDAcademy
VoiceNotes.com 初心者向けチュートリアル - AI で音声メモを作成する (2026)
SolveBase
YouTube returned 6 videos for “Voicenotes”, and we withheld 4: 4 could not be judged, because “Voicenotes” is a single word that other videos use for other things. Showing the 2 we can prove are about Voicenotes.
Official links
What are the best Voicenotes alternatives?
The closest alternatives to Voicenotes we list are Granola, Otter.ai and Reline. Ranked by direct product-type match, not category overlap.
| Alternative | Pricing | Starts at | Last verified |
|---|---|---|---|
| Granola | Freemium | Pricing not published | — |
| Otter.ai | Freemium | Pricing not published | — |
| Reline | Freemium | Pricing not published | — |
Alternatives to Voicenotes
View allGranola
Granola is an AI notepad that captures your computer or phone audio and turns rough meeting fragments into structured notes — no bot joins the call.
Tools that pair well with Voicenotes
Common stack mates teams adopt alongside Voicenotes, with the specific reason each pairing earns its keep.
Granola
Granola is an AI notepad that captures your computer or phone audio and turns rough meeting fragments into structured notes — no bot joins the call.
Otter.ai
Otter.ai joins your meetings, transcribes them live, and turns each call into searchable notes, summaries and assigned action items.
Reline
Bot-free AI meeting notes that record on your device, transcribe live, and ship cited summaries to Slack, Linear and Notion.
Frequently asked questions
Best-of guides
For makers of Voicenotes
- Get a Verified Listing for Voicenotes ($39): a written decision within 1 working day.
- Free listing for another tool: Free reviews are decided in order, within 3 weeks of the review starting.
Used Voicenotes? Help shape our editorial sentiment research.