Circleback
AI meeting notes, action items, automations, and search across every conversation.
Circleback is a strong choice if you want meetings to drive action, not just documentation. Its deep integrations and MCP/CLI access set it apart from Otter and Fireflies, and the free tier lets you test it risk-free. If your team lives in HubSpot, Linear, or Notion, this is a smart buy. For sales coaching features, consider Gong or Avoma.
Verified 1d ago · liveness 87/100 · cite: rightaichoice.com/tools/circleback
- Sales teams needing automated CRM updates after calls
- Product managers tracking action items across many projects
- Remote teams wanting fast, reliable meeting context search
- Power users connecting AI agents via MCP/CLI
- Teams needing built-in video conferencing
- Users seeking a truly free unlimited recording tool
- Organizations requiring a public REST API for custom integrations
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Skip Circleback if you need built-in video conferencing, a permanent free plan, or advanced sales coaching features like call scoring—it's a notes and automation layer, not a full conversation intelligence suite.
The free tier is only a 7-day trial, after which you must subscribe to keep using the service.
Circleback's pricing fits individuals and small teams that want deep meeting automation. At $20.83/user/month for Individual and $25 for Team, it's competitive with Fireflies and Otter, but more expensive than basic transcription tools. The free trial lets you test it, but it's not a free tier. For larger enterprises, custom Enterprise pricing applies.
In short
Circleback — AI meeting notes, action items, automations, and search across every conversation. Best for Sales teams needing automated CRM updates after calls, Product managers tracking action items across many projects, Remote teams wanting fast, reliable meeting context search. Free to start; paid plans from $20.83/mo.
What's new in Circleback
Checked yesterdayAcross the latest 4 updates: 4 feature updates.
Request access to meetings
You can now request access to a meeting you don't have access to; owners get notified and can share.
Person and company summaries
Every person and company now has an auto-updating summary drawn from all accessible meetings and emails.
Do more with Circleback in Slack
Ask about threads, preview shared meetings, and open Circleback from the agent panel in Slack.
Draft and send emails
Draft and send emails from Circleback with context from meetings and calendar. Reply in threads directly.
What people actually say about Circleback — is it worth it?
We ran a structured research pass across product reviews, community discussions, and post-purchase forum threads to surface the patterns vendors won't publish themselves. Below: the recurring strengths, the hidden costs people mention most, and the cohort that consistently regrets adopting this tool.
23 mentions across 4 sources (Hacker News, YouTube, Product Hunt, App Store) · researched Aug 5, 2026.
- +Excellence in non-English transcription, particularly Spanish, per App Store review.
- +Auto-created task lists with action items keep users focused.
- +Deep integrations with Linear, HubSpot, Notion, and more via MCP/CLI.
- +Ask AI feature enables cross-meeting question-and-answer, saving time.
- +Always-visible record panel and ignored apps for precise capture.
- −Free tier is misleading; requires paid account without clear disclosure.
- −Transcription accuracy for names and numbers can be unreliable.
- −Limited independent community feedback; most reviews are affiliate-driven.
- −Product Hunt description conflicts with actual product (contact manager vs notetaker).
- −No mention of pricing specifics on Product Hunt, creating uncertainty.
- • Users report that the free tier is not truly free—an account requires payment, which isn't clearly disclosed.
Viability Score
How well maintained and how widely used is Circleback? Built from what the vendor actually publishes (docs, changelog, tutorials, integrations, pricing), whether the site is live, and how much real users discuss it. How we calculate this
Last calculated: August 2026
How we score →Key Features
- AI-generated meeting notes with automatic action item assignment
- Speaker identification in over 100 languages
- Natural language search across all meetings
- Draft and send emails with meeting context
- Automate updates in Notion, Linear, Asana, HubSpot, Salesforce, Attio, and more
- MCP server for AI agents like ChatGPT, Claude, Cursor
- CLI access to meeting data
- Webhook support for custom integrations
- Screen-share capture into notes
- Apple Watch recording
- Record in-person meetings with mobile app
- Import past recordings
- Slack integration for asking questions and previewing meetings
- Person and company summaries auto-updated from meetings and emails
- Meeting video and audio playback
About Circleback
Circleback is an AI meeting assistant that records, transcribes, and summarizes your meetings in over 100 languages, automatically assigns action items, and connects to your work apps to automate follow-through. You can search across all your conversations in natural language, draft and send emails with meeting context, and even let AI agents like ChatGPT, Claude, or Cursor query your meeting history via MCP or CLI. With native integrations for Google Calendar, Gmail, Outlook, Slack, Notion, Linear, HubSpot, Salesforce, and more, Circleback turns meeting insights into actions across your workflow. It also offers person and company summaries, Slack features, and mobile apps for in-person recording. Backed by Y Combinator, Circleback is built with security in mind, ensuring your data isn't used to train AI models.
Behind the Verdict
Circleback excels at turning meeting chaos into organized, searchable, and actionable data. The automatic action item assignment is genuinely useful, and the breadth of integrations means your CRM and project management tools can update themselves after every call. We were impressed by the MCP server, which lets AI agents pull context from your meetings—a forward-looking feature that most competitors lack. The CLI and webhooks appeal to power users who want programmatic access. On the downside, there's no built-in video conferencing, so you'll still need Zoom or Meet. The free tier is actually a 7-day trial, not a permanent free plan, which might surprise some. The setup of automations requires initial effort, and sales-specific features like call scoring are absent. For teams that want deep, automated follow-through across multiple apps, Circleback is a compelling pick.
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Real-world workflow fit
Concrete scenarios for the personas Circleback actually fits — and what changes day-one when you adopt it.
After a discovery call, Circleback automatically transcribes the call, captures action items, and updates the CRM (HubSpot) with new contact and deal details.
Outcome: The rep saves 30 minutes per call on note-taking and data entry, ensuring no follow-up is missed.
During a product review meeting, action items are auto-assigned to engineers and pushed to Linear as issues, with context from the discussion.
Outcome: The PM tracks decisions accurately and follows up without manual task creation.
A consultant records client calls and uses Circleback to search 'what did we agree on last week?' across all meetings, then drafts a follow-up email from the notes.
Outcome: The consultant maintains context and enhances client relationships with timely, accurate follow-ups.
Use Cases
- Capture action items from a discovery call and auto-create Linear tickets assigned to each attendee.
- Search 'what did we decide about pricing in Q1?' across 200 past meetings and get a cited answer.
- Run a consultancy where every client call routes notes into the right Notion workspace automatically.
- Use People and Companies spaces to see pending action items and recent meetings for a contact without switching apps.
- Use CLI or MCP to give AI agents like ChatGPT or Claude conversational context from meetings.
- Import existing call recordings from your phone and get them transcribed and organized.
- Share a specific meeting recap with an external stakeholder without giving them full workspace access.
Limitations
- The evidence does not specify limitations such as free trial duration or feature gaps.
- However, pricing indicates a free trial with paid plans, and some advanced features like Slack huddles support are limited to Team and Enterprise plans.
- The product relies on integrations with third-party apps for extended functionality, and no on-premise or local AI option is mentioned.
as of 2026-08-13
Verification history
We have re-verified Circleback 14 times since . Each pass re-reads the vendor's own pages and re-checks every listed field against that evidence; passes where nothing had changed are marked as such.
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
Showing the 6 most recent of 14 verification passes.
Free to cite with attribution — this page re-verifies continuously.
12-month cost
Project the real annual outlay, including the implied monthly cost when only an annual tier is published.
Vendor list price only. Add-on usage, seat overages, and contract minimums are surfaced under Hidden costs & gotchas.
Plans compared
For each published Circleback tier: who it actually fits, and what it adds vs. the previous tier. Cross-reference the cost calculator above for projected annual outlay.
Free
$0/mo
Ideal for
Solo testers evaluating core features within a 7-day trial before committing.
What this tier adds
Starting point: AI notes for unlimited meetings, auto-assigned action items, transcription with speaker recognition, and 1,000+ app integrations.
Individual
$20.83/user/mo (billed yearly)
Ideal for
Solo creators and independent professionals who need automations and full meeting playback.
What this tier adds
Adds automations, video/audio playback, in-person recording, import past recordings, automatic notes sharing, and custom insights.
Team
$25/user/mo (billed yearly)
Ideal for
Small teams and growing businesses needing shared meeting knowledge and collaboration.
What this tier adds
Adds team sharing, shared search, custom data retention, Slack huddles support, inline comments, centralized billing, and usage dashboard.
Enterprise
Contact sales
Ideal for
Large organizations requiring advanced security, onboarding, and automation support.
What this tier adds
Adds priority support, onboarding and automation support, and advanced security controls.
Where the pricing makes sense
The company stage and team size where Circleback's pricing actually pencils out — and where peers do it cheaper.
Circleback's pricing fits individuals and small teams that want deep meeting automation. At $20.83/user/month for Individual and $25 for Team, it's competitive with Fireflies and Otter, but more expensive than basic transcription tools. The free trial lets you test it, but it's not a free tier. For larger enterprises, custom Enterprise pricing applies.
Setup time & first value
How long it actually takes to get something useful out of Circleback — broken out by persona, not the marketing-page minute.
Within minutes: connect your calendar (Google or Outlook), and Circleback will automatically join your meetings and start transcribing. The free trial gives you immediate access to features. Setting up automations (like Notion or Linear updates) may take 15-30 minutes to configure rules and test.
Switching to or from Circleback
How to bring data in from common predecessors and how to get it back out — written for the switcher, not the buyer.
- →From Otter or Fireflies: Import past recordings via mobile app or web; Circleback can transcribe and organize existing files.
- ↗To Gong or Avoma: Export notes and data via API or CSV; note that call recordings may need separate migration.
Integrations
Resources & Guides
Tutorials & Learning
Official links
Tools that pair well with Circleback
Common stack mates teams adopt alongside Circleback, with the specific reason each pairing earns its keep.
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Read.ai
AI meeting agent that summarizes, searches, and automates across meetings, emails, and messages.
Plaud
Hardware-based AI note-taker that turns conversations into structured summaries and action items.
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