Clearword
Clearword is discontinued: the AI meeting note-taker for Zoom, Meet and Teams closed in January 2025.
Clearword is gone — the shutdown was announced in January 2025, sign-ups are closed, and the site is a goodbye note. There is nothing to evaluate and nothing to buy, so don't put it on a shortlist. If you were a customer, act on the data export first and then move your meeting notes and CRM logging to a note-taker that is still shipping.
Verified 4d ago · liveness 69/100 · cite: rightaichoice.com/tools/clearword
- Former Clearword users who need to export transcripts, summaries, and CRM-linked notes before the platform goes offline
- Sales teams that relied on it for automated CRM call logging and now must rebuild that workflow elsewhere
- Customer success managers who tracked client conversations in Clearword meeting history and need those records out
- Buyers researching AI meeting note-takers who need to know Clearword shut down in January 2025 and should be skipped
- New buyers — the service is closed and sign-ups are shut
- Teams shopping for an actively maintained AI meeting note-taker to deploy this quarter
- Anyone expecting vendor support, security reviews, or procurement paperwork from a live company
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Skip Clearword entirely if you are evaluating AI meeting note-takers today — the vendor announced its shutdown on 2025-01-15, closed new sign-ups, and ceased ongoing service, so there is no product left to deploy.
Because the platform is going offline, the real cost is unbudgeted staff time spent manually exporting transcripts, summaries, and CRM-linked notes before access ends.
Clearword's listed tiers are historical only: a free entry point, Pro at $29/mo per user, and a custom-priced Business tier — none of which you can now buy, because the vendor announced its shutdown on 2025-01-15 and ceased new sign-ups. For teams budgeting a replacement, actively maintained note-takers such as Fathom and Otter.ai sit in a comparable range and, unlike Clearword, come with a roadmap and a support commitment.
In short
Clearword — Clearword is discontinued: the AI meeting note-taker for Zoom, Meet and Teams closed in January 2025. Best for Former Clearword users who need to export transcripts, summaries, and CRM-linked notes before the platform goes offline, Sales teams that relied on it for automated CRM call logging and now must rebuild that workflow elsewhere, Customer success managers who tracked client conversations in Clearword meeting history and need those records out. Free to start; paid plans from $29/user/mo.
Viability Score
How well maintained and how widely used is Clearword? Built from what the vendor actually publishes (docs, changelog, tutorials, integrations, pricing), whether the site is live, and how much real users discuss it. How we calculate this
Last calculated: October 2026
How we score →Key Features
- Service shut down as of January 2025 — new sign-ups closed
- Real-time meeting transcription for Zoom, Google Meet, and Microsoft Teams
- AI-generated meeting summaries with key decisions
- Automatic action item extraction and owner assignment
- Draft follow-up emails from meeting notes
- CRM updates: log calls, update deals, create tasks
- Salesforce and HubSpot CRM integration
- Slack integration for sharing summaries and action items
- Google Calendar and Outlook Calendar sync
- Customizable meeting note templates
- Multilingual transcription support
- Chrome extension for quick meeting launch
- Search across all meeting history
- SOC 2 compliance and data encryption
About Clearword
Clearword was an AI meeting note-taker that joined Zoom, Google Meet, and Microsoft Teams calls, transcribed the conversation, and produced summaries with key decisions and action items with assigned owners. Sales and customer-success teams used it to draft follow-up emails, log calls and update deals in Salesforce and HubSpot, and push summaries and tasks into Slack, with Google Calendar and Outlook Calendar sync, a Chrome extension, customizable note templates, multilingual transcription, and search across meeting history. That work is over. Clearword announced on 2025-01-15 that it is closing its doors, and the only content left on clearword.com is a message to its community thanking customers and investors. The shutdown notice states that new sign-ups and ongoing service have ceased and that users should export their data before the platform goes offline. That means this page is not a buying guide. It exists for two kinds of readers: people who were already paying for Clearword and now need to know what replaces it before their meeting history disappears, and anyone comparing AI meeting assistants who should cross Clearword off the list immediately. If you were a customer, treat the export window as a hard deadline and rebuild CRM-connected call logging first — that is the workflow that leaves the biggest hole.
Behind the Verdict
Clearword occupied a well-defined slot in the AI meeting assistant market: a bot that joined Zoom, Google Meet, and Microsoft Teams calls, transcribed them, produced structured summaries with key decisions, extracted action items with owners, and — the part that mattered most commercially — wrote those notes back into Salesforce and HubSpot and shared them into Slack. Google Calendar and Outlook Calendar sync, a Chrome extension, customizable templates, multilingual transcription, and search across meeting history filled out the feature set. For sales and customer-success teams, the CRM write-back was the differentiator: it turned every call into a logged activity and a deal update without a rep touching a form. The problem is not the feature list, it is that the company no longer exists. Clearword announced it was closing its doors in January 2025, ceased new sign-ups and ongoing service, and told users to export their data before the platform goes offline. Every capability described above should now be read as history, not as a product you can provision. Anything on this page that looks like a specification is unverifiable against a live product, and there is no support commitment, no security review process, and no procurement paperwork available from a company that has shut down. The practical consequence is a deadline. If your team stored client conversations, deal notes, or meeting history in Clearword, that archive is only recoverable until the platform goes offline, and the export is a manual task that someone on your team has to actually perform. After that, the work is replacement: pick a meeting assistant that is still shipping and verify that it handles the two things Clearword did for you — automated CRM logging and Slack delivery of summaries and action items — before you assume the swap will be painless. Teams that only needed transcripts have an easy migration. Teams that built deal-desk hygiene on Clearword's automatic Salesforce updates have a genuine rebuild ahead of them.
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Real-world workflow fit
Concrete scenarios for the personas Clearword actually fits — and what changes day-one when you adopt it.
You learn Clearword has shut down and that the platform is going offline, and you need the meeting history out before access ends.
Outcome: You export transcripts, summaries, and notes from Clearword, archive them where the team can still search them, and start scoping a replacement that writes call notes back into Salesforce automatically.
Calls still happen daily, but the automatic Salesforce and HubSpot call logging that used to follow each one has stopped.
Outcome: You manually log calls in the CRM in the short term while your team evaluates Fathom or Otter.ai as the permanent replacement, so deal records do not develop gaps.
Your record of client calls lives in Clearword's searchable meeting history, and the summaries your team used to see in Slack have stopped arriving.
Outcome: You pull the relevant client conversations out of Clearword before it goes offline and agree on a new destination for summaries and action items with your team.
Use Cases
- Export existing meeting transcripts, notes, and summaries before the platform goes offline
- Identify which workflows depended on Clearword's Salesforce or HubSpot call logging so you can replace them
- Rebuild automated note-taking for sales calls on an active alternative like Fathom or Otter.ai
- Replace Slack-shared meeting summaries and action items with a tool that is still operating
- Migrate your searchable meeting history to a platform with an active roadmap
- Reconstruct deal-update automation manually while evaluating a CRM-native replacement
Limitations
- Clearword announced in January 2025 that it is closing its doors, ceasing new sign-ups and ongoing service, and advised customers to export their data before the platform goes offline.
- That makes every other tradeoff moot: there is no roadmap and no path to a new seat.
- Existing specifications on this page may be outdated and cannot be verified against a live product, because the only page still published at clearword.com is a farewell message to customers and investors.
- The one thing to act on is the export window — treat it as a hard deadline rather than a suggestion, because once the platform is offline the meeting history goes with it.
as of 2026-10-13
Verification history
We have re-verified Clearword 9 times since . Each pass re-reads the vendor's own pages and re-checks every listed field against that evidence; passes where nothing had changed are marked as such.
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-checked, vendor evidence unchanged
- — re-checked, vendor evidence unchanged
- — re-checked, vendor evidence unchanged
Showing the 6 most recent of 9 verification passes.
Free to cite with attribution — this page re-verifies continuously.
12-month cost
Project the real annual outlay, including the implied monthly cost when only an annual tier is published.
Vendor list price only. Add-on usage, seat overages, and contract minimums are surfaced under Hidden costs & gotchas.
Plans compared
For each published Clearword tier: who it actually fits, and what it adds vs. the previous tier. Cross-reference the cost calculator above for projected annual outlay.
Free
$0/mo
Ideal for
Historical entry tier from Clearword's operating period — no longer accepting new sign-ups after the January 2025 shutdown.
What this tier adds
Starting tier: meeting transcription and summaries at no cost with limited feature access versus paid plans.
Pro
$29/mo per user
Ideal for
Historical tier for individual sales and customer-success users who needed CRM logging — the service has ceased.
What this tier adds
Added Zoom, Google Meet, and Microsoft Teams transcription, AI summaries with decisions and action items, Salesforce and HubSpot logging, and Slack sharing.
Business
Custom
Ideal for
Historical tier for larger teams needing compliance and centralized history — the service has ceased, so it cannot be purchased.
What this tier adds
Added everything in Pro for larger teams plus SOC 2 compliance, data encryption, and centralized meeting history and search.
Where the pricing makes sense
The company stage and team size where Clearword's pricing actually pencils out — and where peers do it cheaper.
Clearword's listed tiers are historical only: a free entry point, Pro at $29/mo per user, and a custom-priced Business tier — none of which you can now buy, because the vendor announced its shutdown on 2025-01-15 and ceased new sign-ups. For teams budgeting a replacement, actively maintained note-takers such as Fathom and Otter.ai sit in a comparable range and, unlike Clearword, come with a roadmap and a support commitment.
Setup time & first value
How long it actually takes to get something useful out of Clearword — broken out by persona, not the marketing-page minute.
There is no setup to do — Clearword closed new sign-ups and ceased ongoing service after its January 2025 shutdown announcement. Former customers should budget an hour or two for a person to export meeting transcripts, summaries, and notes, and a few days of evaluation before settling on an active replacement such as Fathom or Otter.ai.
Switching to or from Clearword
How to bring data in from common predecessors and how to get it back out — written for the switcher, not the buyer.
- →From manual note-taking: Clearword's value was automatic, so there was no import step — the bot simply joined your Zoom, Google Meet, or Microsoft Teams calls.
- →From a previous meeting recorder: Clearword captured new meetings going forward; historical transcripts from another tool were not part of the workflow.
- ↗To Fathom: export your Clearword meeting history first, then configure Fathom to join the same Zoom, Google Meet, and Teams calls your team already runs.
- ↗To Otter.ai: pull transcripts and summaries out of Clearword before the platform goes offline, then rebuild note-taking and CRM-adjacent workflows in Otter.
- ↗To a CRM-native note-taker: export Clearword notes first, then check that the replacement writes call summaries back into Salesforce or HubSpot the way Clearword did.
- ↗To manual process: export the Clearword archive, then agree on a shared template for call notes while you evaluate a permanent replacement.
- ↗To your own archive: export transcripts and summaries into shared storage so the meeting history stays searchable after Clearword is offline.
Integrations
Resources & Guides
Tutorials & Learning
YouTube returned 6 videos for “Clearword”, and we withheld 6: 6 could not be judged, because “Clearword” is a single word that other videos use for other things. We are showing none, because we could not prove any of them are about Clearword.
Official links
Tools that pair well with Clearword
Common stack mates teams adopt alongside Clearword, with the specific reason each pairing earns its keep.
tl;dv
AI meeting notetaker for Zoom, Google Meet and Teams that logs notes and CRM outcomes automatically
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Otter Sales Agent
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Featured Head-to-Head Comparisons
Clearword vs Truleo
Choose Truleo if you're in law enforcement and need to connect data across RMS, CAD, jail calls, and body cameras to surface investigative leads automatically. Choose Clearword if you're a sales, CS, or operations professional wanting an AI meeting assistant that transcribes, summarizes, and auto-updates CRM and Slack. They serve entirely different markets.
Clearword vs Locus Robotics
Locus Robotics and Clearword serve entirely different domains: warehouse automation vs. meeting assistance. Choose Locus if you need physical robots to scale fulfillment 2-3x; choose Clearword if you want AI to automate meeting notes and CRM updates. There is no head-to-head overlap—decision depends entirely on your operational problem.
Clearword vs Presto Voice
Presto Voice wins for QSR chains wanting to automate drive-thru ordering and boost revenue via upselling – its Dairy Queen partnership proves enterprise traction. Clearword is ideal for sales and operations teams that need automatic meeting notes and CRM updates, but it's a completely different category. Choose based on your domain: restaurant drive-thru vs. meeting productivity.
Alternatives to Clearword
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AI meeting notetaker for Zoom, Google Meet and Teams that logs notes and CRM outcomes automatically
Otter.ai
Otter.ai meeting transcription turns Zoom, Teams, and Meet calls into searchable notes, summaries, and action items.
Otter Sales Agent
Otter Sales Agent turns sales calls into CRM-ready notes with live transcription and coaching for Salesforce and HubSpot teams.
Frequently Asked Questions
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