CoAgentor is live · free plan, paid from $29/mo · last verified 4 Nov 2026 · viability monitor
CoAgentor
CoAgentor seats configurable AI agents in your Meet, Teams, or Zoom call to answer live from your own data.
Most meeting AI sells you a better transcript. CoAgentor sells a participant, and the interrupt controls are what make that tolerable. The per-agent-hour meter is the catch — stack agents on one call and your monthly hours drain fast. Solo is the sane entry point; Free's 3 lifetime hours is a demo.
Verdict generatedVerified 9d ago · liveness 69/100 · cite: rightaichoice.com/tools/coagentor
- Team leads in frequent client or internal meetings who need live data recall
- Coaches and consultants who need facts mid-session without pausing to look them up
- Sales teams answering prospect questions from HubSpot during the call
- Project managers syncing Jira, Sheets, and calendars in one conversation
- Teams whose meetings run on Webex, Slack Huddles, or other unsupported platforms
- Heavy meeting users who will burn through 60 monthly hours once multiple agents join the same call
- Enterprise compliance teams requiring on-premise or self-hosted deployment
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Skip CoAgentor if you want a post-call summary rather than a participant in the room — Otter.ai or Fireflies covers that job, and CoAgentor will not write your recap.
Meeting hours are counted per agent, so a one-hour call with two agents uses two hours from your monthly pool — multi-agent syncs drain Solo's 20 hours faster than you expect.
Free is a sample, not a workspace. Solo at $29/mo or $299/yr upfront suits individual coaches and consultants; Pro at $99/mo or $999/yr upfront is where teams running several agents per meeting land. It costs more than a basic Otter.ai or Fireflies seat, but those tools deliver a recap, not a participant answering from HubSpot or Jira mid-call — so compare it to the cost of pausing a meeting to look things up.
In short
CoAgentor — CoAgentor seats configurable AI agents in your Meet, Teams, or Zoom call to answer live from your own data. Best for Team leads in frequent client or internal meetings who need live data recall, Coaches and consultants who need facts mid-session without pausing to look them up, Sales teams answering prospect questions from HubSpot during the call. Free to start; paid plans from $29/mo.
What is CoAgentor?
CoAgentor — CoAgentor seats configurable AI agents in your Meet, Teams, or Zoom call to answer live from your own data. Best for Team leads in frequent client or internal meetings who need live data recall, Coaches and consultants who need facts mid-session without pausing to look them up, Sales teams answering prospect questions from HubSpot during the call. Free to start; paid plans from $29/mo.
CoAgentor is a live meeting agent platform. Rather than recording a call for a recap afterward, it puts an AI agent inside the conversation as a participant that listens in real time and speaks from your connected data when it has something useful to add. You give each agent a name, a role, and plain-English directives, hook up its data sources, and invite it to a Google Meet, Microsoft Teams, or Zoom call. Setup is no-code; the vendor says you are live in under five minutes with no prompts or setup calls. Speech control is the core design problem it solves. Hand-raise mode has the agent signal before talking and wait to be called on. Silent mode drops voice entirely and routes insights to Slack, Teams, or a dashboard. Trigger rules on keywords and questions gate when an agent may speak at all — 3 per agent on Free, 5 on Solo, and 25 on Pro. Voice is synthesized with configurable tone, pace, and accent, and agents run on Anthropic Claude. Data connectors cover Google Drive, Notion, GitHub, HubSpot, Confluence, Google Sheets, Jira, Google Calendar, Outlook Calendar, plus file uploads. Plans differ by meeting hours, saved agents, and agents per meeting: Free gives 3 lifetime hours, Solo $29/mo (20 hours, 2 agents per meeting), Pro $99/mo (60 hours, 5 agents per meeting). Annual is a single upfront payment — $299/yr Solo, $999/yr Pro. Pro also opens custom agent logic through the CoAgentor integration layer and API. Billing is per agent-hour: one meeting hour equals one agent in one meeting for one hour, so a one-hour call with three agents draws three hours. Privacy-wise, the vendor states no raw audio is stored and transcripts are processed in-session, with data encrypted in transit and at rest. Sign-up runs through an early access request. Against post-call note-takers like Otter or Fireflies, CoAgentor is the mid-conversation option — not a recap tool.
Key features
- AI agents join Google Meet, Microsoft Teams, and Zoom as live participants
- Hand-raise mode: agent signals before speaking and waits to be called on
- Silent mode routes insights to Slack, Teams, or a dashboard instead of voice
- Natural voice synthesis with configurable tone, pace, and accent
- Trigger rules on keywords and questions gate when an agent speaks (25 per agent on Pro)
- Real-time conversation tracking so the agent speaks only when it adds value
- Multiple agents per meeting: up to 2 on Solo, up to 5 on Pro
- No-code setup the vendor says takes under five minutes
- Plain-English agent configuration with name, role, and directives
- Data connectors for Google Drive, Notion, GitHub, HubSpot, Confluence, Google Sheets, and Jira
- Google Calendar and Outlook Calendar context for meetings
- File uploads as a custom data source
- Custom agent logic via the CoAgentor integration layer and API on Pro
- Privacy-first design: no raw audio stored, transcripts processed in-session
- Data encrypted in transit and at rest
Behind the verdict
Where CoAgentor earns its keep is the moment someone asks a question nobody in the room can answer offhand — a contract term, last quarter's number, a ticket status. That is the slot it fills, and hand-raise mode is the reason it does not feel like a chatbot shouting over your call. We would reach for this in recurring client sessions, coaching, or sales calls where facts live in HubSpot or Drive and getting caught flat-footed costs you. Pick it if your meetings already run on Google Meet, Teams, or Zoom — those are the supported platforms, full stop. If your team lives in Webex or Slack Huddles, this is not your tool. Same if what you actually want is an after-the-fact recap; a note-taker handles that cheaper and without anyone worrying about a synthesized voice in the room. The closest alternative is the transcript-first camp, Otter and Fireflies included: they record, summarize, and hand you action items later. CoAgentor inverts that — silence now, answer when asked. The tradeoff is real. You are configuring directives and trigger rules before meetings, not just clicking record, and an agent that pulls the wrong row from a sheet mid-call is a worse outcome than a slightly stale recap. Budget the hours honestly. Per-agent-hour billing means a one-hour sync with five agents burns five hours, so Pro's 60 hours is really twelve multi-agent calls a month. Anyone holding several agent-heavy meetings a week should do that math before committing, and the annual single-payment plans make the flat cost easier to swallow. The privacy posture is worth noting for cautious buyers: no raw audio stored, transcripts in-session, encryption in transit and at rest, and agents only touch the sources you authorize. We would still confirm retention settings against your own compliance
Models under the hood
as of 2026-11-02
Limitations
- CoAgentor is in early access, gated behind a sign-up request rather than immediate use.
- Supported meeting platforms are Google Meet, Microsoft Teams, and Zoom only.
- Meeting hours are counted per agent per meeting, so a one-hour call with two agents consumes two meeting hours — multi-agent setups burn quota quickly against Solo's 20 hours/mo or Pro's 60 hours/mo.
- Trigger rules per agent are capped by tier: 3 on Free, 5 on Solo, 25 on Pro.
- Custom agent logic through the integration layer and API is Pro-only.
- In silent mode insights are routed to Slack, Teams, or a dashboard rather than spoken, so you need one of those channels open to catch them.
as of 2026-10-17
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Is CoAgentor still active?
CoAgentor is live · free plan, paid from $29/mo · last verified 4 Nov 2026 · viability monitor.
Viability score
How well maintained and how widely used is CoAgentor? Built from what the vendor actually publishes (docs, changelog, tutorials, integrations, pricing), whether the site is live, and how much real users discuss it. How we calculate this
Last calculated: November 2026
How we score →What do users say about CoAgentor?
What people actually say about CoAgentor — is it worth it?
We ran a structured research pass across product reviews, community discussions, and post-purchase forum threads to surface the patterns vendors won't publish themselves. Below: the recurring strengths, the hidden costs people mention most, and the cohort that consistently regrets adopting this tool.
ResearchedDiscussed by users across 1 source (Product Hunt) · researched Oct 20, 2026.
Weighted by the 6 posts each of 1 source contributed.
- +Solves the 'I'll follow up after the call' stall that commenters named as the core pain
- +Hand-raise mode lets the agent signal before speaking, preserving natural meeting flow
- +Silent mode routes insights to Slack or Teams without interrupting the conversation
- +Broad connector set spans Drive, Notion, GitHub, HubSpot, Confluence, Jira, and calendars
- +Plain-English agent setup with no prompts or calls, matching the vendor's five-minute claim
- −No public answer on hallucination handling when source data is ambiguous
- −GDPR and SOC 2 status unanswered, a blocker for EU and enterprise buyers
- −Multiple agents in one meeting may talk over each other with no stated priority system
- −Early-access gate means no self-serve trial before committing
- −Only 3 lifetime free hours — barely one real meeting to judge it
- • Agent-hours multiply per agent: a 1-hour call with 2 agents burns 2 hours
- • Pro-level multi-agent setups can consume quota 3-5x faster than expected
- • Yearly plans require large upfront payment with no monthly option
How we verified this
Every listed fact about CoAgentor — pricing, features, links, status — is re-read from the vendor's own pages by our verification pipeline and each change is logged with a date; the last pass ran on 4 Nov 2026. Analysis is drafted with AI models and checked against our editorial standards before publishing; see how we verify.
Verification history
We have re-verified CoAgentor 13 times since . Each pass re-reads the vendor's own pages and re-checks every listed field against that evidence; passes where nothing had changed are marked as such.
- — changed platforms, limitations
- — changed features, description, pricing tiers, our verdict, summary, who should skip it
- — changed our verdict, features, who should skip it, who it suits, description, summary, pricing tiers
- — changed limitations, who it suits, description, our verdict, features, hidden costs, switching in, switching out, who should skip it, pricing tiers, pricing fit, setup time, summary, use cases
- — changed who should skip it, summary, our verdict, description, who it suits, pricing tiers, features
- — changed limitations
Showing the 6 most recent of 13 verification passes.
Free to cite with attribution — this page re-verifies continuously.
How much does CoAgentor cost in 2026?
CoAgentor: Free to start; paid plans from $29/mo. Pricing last verified 4 Nov 2026.
Plans compared
Every published CoAgentor tier, its price as the vendor publishes it, who it fits, and what it adds over the tier below. The 12-month cost projection follows.
| Plan | Price | Billing | Who it's for |
|---|---|---|---|
| Free | Free | — | A single evaluator who wants to see an agent raise its hand and speak in one or two real meetings before committing.Adds: Starting tier: 3 lifetime meeting hours, 10 saved agents, 1 agent per meeting, 3 trigger rules per agent, 1 account per integration. |
| Solo | $29/mo | monthly | An individual coach or consultant running a handful of client calls a month who needs live recall from Notion, Drive, or Sheets.Adds: Adds 20 meeting hours per month, 25 saved agents, 2 agents per meeting, 5 trigger rules per agent, 2 accounts per integration, and full meeting history and events. |
| Pro | $99/mo | monthly | A sales or project team running several agents per meeting across frequent syncs, who also needs bring-your-own agent logic.Adds: Adds 60 meeting hours per month, 100 saved agents, 5 agents per meeting, 25 trigger rules per agent, unlimited integration accounts, priority support, and the integration layer and API. |
12-month cost
Project the real annual outlay, including the implied monthly cost when only an annual tier is published.
Vendor list price only. Add-on usage, seat overages, and contract minimums are surfaced under Hidden costs & gotchas.
Where the pricing makes sense
The company stage and team size where CoAgentor's pricing actually pencils out — and where peers do it cheaper.
Free is a sample, not a workspace. Solo at $29/mo or $299/yr upfront suits individual coaches and consultants; Pro at $99/mo or $999/yr upfront is where teams running several agents per meeting land. It costs more than a basic Otter.ai or Fireflies seat, but those tools deliver a recap, not a participant answering from HubSpot or Jira mid-call — so compare it to the cost of pausing a meeting to look things up.
Has CoAgentor's pricing changed?
No plan price for CoAgentor has moved since we began logging in Aug 2026; the pricing page is re-read on every verification pass.
Who should pick CoAgentor?
Pick CoAgentor if you are Team leads in frequent client or internal meetings who need live data recall, Coaches and consultants who need facts mid-session without pausing to look them up, Sales teams answering prospect questions from HubSpot during the call, Project managers syncing Jira, Sheets, and calendars in one conversation.
Look elsewhere if you are Teams whose meetings run on Webex, Slack Huddles, or other unsupported platforms, Heavy meeting users who will burn through 60 monthly hours once multiple agents join the same call, Enterprise compliance teams requiring on-premise or self-hosted deployment, Anyone wanting a traditional post-meeting note-taker rather than a live participant.
Skip it if Skip CoAgentor if you want a post-call summary rather than a participant in the room — Otter.ai or Fireflies covers that job, and CoAgentor will not write your recap.
GeneratedReal-world workflow fit
Concrete scenarios for the personas CoAgentor actually fits — and what changes day-one when you adopt it.
You connect Notion and Google Drive, write a consulting agent with directives to answer only on scope, timeline, and past deliverables, and invite it to a Google Meet client call in hand-raise mode.
Outcome: When the client asks what you delivered on the last engagement, the agent raises its hand, you call on it, and it answers from your own docs instead of you promising to follow up.
A HubSpot-backed agent on a discovery call with pricing and account questions in its directives, plus trigger rules on competitor names, running in interrupt mode.
Outcome: Pricing and account history come back live from HubSpot, and when a competitor comes up the agent is already primed to respond rather than you scrambling after the call.
Agents on Jira and Google Sheets join a weekly cross-department sync in silent mode, with deadlines and blockers as trigger keywords routed to Slack.
Outcome: Blockers surface into Slack as they are mentioned, and nobody has to stop the meeting to look up a ticket status.
Use cases
- Run a HubSpot-backed sales agent on a discovery call so pricing and account questions get answered live.
- Let a project manager agent watch Jira and Google Sheets and raise its hand when a deadline or blocker comes up.
- Use silent mode to track competitor mentions and push the insights to Slack or Teams instead of speaking.
- Point a Notion or Confluence agent at technical questions so you stop saying 'I'll follow up on that'.
- Put up to 5 agents with separate trigger rules on one weekly cross-department sync.
- Give a coaching agent set phrases to listen for and have it raise a hand with a tip in real time.
Setup time & first value
How long it actually takes to get something useful out of CoAgentor — broken out by persona, not the marketing-page minute.
The vendor claims under five minutes to live, with no code, no prompts, and no setup calls: connect a data source such as Google Drive or Notion, give the agent a name, role and directives, then invite it to the call. Account access is the real gate — CoAgentor is in early access, so expect to wait on an access request before any of that starts.
Switching to or from CoAgentor
How to bring data in from common predecessors and how to get it back out — written for the switcher, not the buyer.
- →From Otter.ai: keep Otter for post-call notes and add a CoAgentor agent on the live call where you need answers from connected data.
- →From Fireflies.ai: run a CoAgentor agent alongside your existing recorder for one recurring meeting before deciding which one earns the slot.
- →From manual lookup: replace 'let me check and get back to you' with a Google Drive or Notion agent in hand-raise mode.
- ↗To Otter.ai: if what you actually need is a transcript and summary, move there and drop the live agent.
- ↗To Fireflies.ai: for a combined recorder and notetaker with meeting analytics, Fireflies covers the post-call side.
- ↗To a bundled platform assistant: if your meeting host ships its own in-call assistant, weigh that against CoAgentor's per-agent trigger rules.
Integrations
Resources & guides
Tutorials & Learning
YouTube returned 6 videos for “CoAgentor”, and we withheld 6: 6 could not be judged, because “CoAgentor” is a single word that other videos use for other things. We are showing none, because we could not prove any of them are about CoAgentor.
Official links
What are the best CoAgentor alternatives?
The closest alternatives to CoAgentor we list are Fireflies.ai, Otter.ai and Tactiq. Ranked by direct product-type match, not category overlap.
| Alternative | Pricing | Starts at | Last verified |
|---|---|---|---|
| Fireflies.ai | Freemium | Pricing not published | — |
| Otter.ai | Freemium | Pricing not published | — |
| Tactiq | Freemium | Pricing not published | — |
Alternatives to CoAgentor
View allFireflies.ai
Fireflies.ai puts an AI notetaker in your Zoom, Meet and Teams calls, then pushes the notes into your CRM, ATS and inbox.
Tools that pair well with CoAgentor
Common stack mates teams adopt alongside CoAgentor, with the specific reason each pairing earns its keep.
Fireflies.ai
Fireflies.ai puts an AI notetaker in your Zoom, Meet and Teams calls, then pushes the notes into your CRM, ATS and inbox.
Otter.ai
Otter.ai joins your meetings, transcribes them live, and turns each call into searchable notes, summaries and assigned action items.
Tactiq
Bot-free AI note taker that transcribes Google Meet, Zoom, and Microsoft Teams live and drafts summaries while the call runs.
CoAgentor vs its closest rival
CoAgentor's closest head-to-head is with Locus Robotics — These aren't substitutes — they're different purchase categories. If you run a fulfillment center and need to cut pick travel, Locus Robotics is the shortlist item: RaaS subscription, LocusONE orchestration, Origin/Vector/Array robots, and 65+ WMS/ERP connectors. If you want an AI participant inside sales or client calls that answers from HubSpot, Jira, or Notion, CoAgentor is the fit — no-code, hand-raise or silent mode, freemium entry. Budget owners, sign-off paths, and success metrics have nothing in common. Don't run a bake-off between them; run two separate evaluations. Verdict generated
Head-to-head comparisons
Coagentor vs Locus Robotics
These aren't substitutes — they're different purchase categories. If you run a fulfillment center and need to cut pick travel, Locus Robotics is the shortlist item: RaaS subscription, LocusONE orchestration, Origin/Vector/Array robots, and 65+ WMS/ERP connectors. If you want an AI participant inside sales or client calls that answers from HubSpot, Jira, or Notion, CoAgentor is the fit — no-code, hand-raise or silent mode, freemium entry. Budget owners, sign-off paths, and success metrics have nothing in common. Don't run a bake-off between them; run two separate evaluations.
GeneratedCoagentor vs Truleo
Verdict being re-reviewed against current pricing and data.
Coagentor vs Presto Voice
These aren't competitors — nobody shortlists a drive-thru speaker-post voice system against a meeting agent. If you run QSR lanes and want automated order taking with in-lane upselling and Toast POS data flow, Presto Voice is the one to pilot. If you want an AI participant answering live from your own docs in Meet, Teams, or Zoom, look at CoAgentor instead. Evaluate them separately; the only shared trait is that both are called voice AI.
GeneratedFrequently asked questions
Best-of guides
For makers of CoAgentor
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