Flownote is live · pricing from $14/user/mo · last verified 23 Oct 2026 · viability monitor
Flownote
Bot-free AI meeting notes for Mac and iOS that record your computer's audio and turn calls into decisions.
Flownote targets the exact annoyance that drives Otter.ai and Fireflies.ai users up the wall: a bot showing up as an attendee. Because it records your computer's audio, there is no join step and it works with anything that makes sound. What keeps you after week one is the memory layer — follow-ups pinned to owners and due dates, plus a People view that tells you what you still owe Sarah before the next call. Pro is $14 per user per month for up to 10 people and Business is $29 per user per month. If your notes have to end up in Salesforce or Slack, or you need SSO and compliance certifications, look elsewhere.
Verdict generatedVerified 6d ago · liveness 65/100 · cite: rightaichoice.com/tools/flownote
- Sales teams and consultants who want per-client memory and open follow-ups
- Privacy-conscious professionals who don't want a bot in their Zoom, Meet or Teams call
- Product managers and engineers tracking decisions across recurring meetings
- Small teams (up to 10 on Pro) wanting one searchable library of notes
- Android users — the mobile app is iOS only
- Teams that need notes pushed into a CRM, Slack or a project tracker
- Organizations that require SSO, compliance certifications or advanced admin controls
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Skip Flownote if your meeting notes need to land in Salesforce, Slack or Jira automatically, or if you need SSO, compliance certifications or Android support on day one.
Pro's team workspace is capped at 10 people, so an 11th seat means moving the team to Business at $29 per user per month.
At $14 per user per month on Pro (14-day free trial), Flownote sits in the same band as Otter.ai and Fireflies.ai but prices a 10-person team at roughly $140 per user per month across the team. Business at $29 per user per month is where you pay for onboarding and priority support, not extra capture. Solo Mac users get everything they need on Pro; teams above 10 people are pushed up a tier.
In short
Flownote — Bot-free AI meeting notes for Mac and iOS that record your computer's audio and turn calls into decisions. Best for Sales teams and consultants who want per-client memory and open follow-ups, Privacy-conscious professionals who don't want a bot in their Zoom, Meet or Teams call, Product managers and engineers tracking decisions across recurring meetings. Plans from $14/user/mo.
What is Flownote?
Flownote — Bot-free AI meeting notes for Mac and iOS that record your computer's audio and turn calls into decisions. Best for Sales teams and consultants who want per-client memory and open follow-ups, Privacy-conscious professionals who don't want a bot in their Zoom, Meet or Teams call, Product managers and engineers tracking decisions across recurring meetings. Plans from $14/user/mo.
Flownote is an AI notepad for meetings on Mac and iOS. Instead of sending a bot into your Zoom, Google Meet, or Teams call, it records your computer's own audio, so nothing appears as an extra participant and it works with any app that plays sound — including in-person conversations through your device microphone. During the meeting you can jot rough notes or just listen; afterwards Flownote combines the transcript with your jottings into organized notes with decisions, next steps, and open questions, then adds a 'Resummarize' button if the first pass misses something. The parts that carry the product are memory-oriented: follow-ups stay attached to an owner and a due date, and a People view keeps a per-contact history so you can see the 12 past meetings with Sarah Kim, what you decided, and what you still owe each other. Ask AI answers questions across your whole note history with cited source notes — 'Who approves the final prices?' surfaces the Launch planning note. Files are workmanlike: folders, meeting templates for 1:1s, team syncs, sales discovery and interviews, secure share links, and export to Markdown, PDF, DOCX, or MP3, with notes syncing between Mac and iPhone. It is aimed at sales teams, product managers, consultants, engineers, executives, and recruiters who want the outcome of a meeting without babysitting a recorder. It is deliberately not a CRM, project manager, or compliance platform — nothing lands in Salesforce, Slack, or Jira automatically — and the mobile app runs on iOS only.
Key features
- Bot-free recording from your computer's audio
- Works with any app that plays sound, including Zoom, Google Meet and Teams
- Real-time AI transcription during the meeting
- AI notes with decisions, next steps and open questions
- Follow-up tracking with owners and due dates
- People view with per-contact meeting history
- Ask AI chat across your full meeting history with cited sources
- Resummarize to re-run a note
- Meeting templates for 1:1s, team syncs, sales discovery and interviews
- Folders and a searchable notes library
- Secure share links for notes
- Export notes as Markdown, PDF, DOCX or MP3
- Native macOS desktop app
- iOS app for iPhone and iPad
- Team workspace with up to 10 people on Pro
Behind the verdict
Most AI note takers compete on the same axis — how good the summary is and how many tools you can push notes into. Flownote picked a different starting point: capture. By transcribing your computer's audio directly rather than routing a participant into the call, it sidesteps the consent conversation, the awkward 'Flownote has joined' line, and the fact that half your calls happen in apps a bot can't easily join. The homepage pitches this as 'Works anywhere, no meeting bots' and it holds up on the Mac and iOS apps the vendor ships. The second bet is memory. Two features do the heavy lifting. Follow-up tracking keeps every next step attached to an owner, so 'Sarah shares the draft by Thursday' and 'Mike sends the missing numbers' survive past the meeting. The People view shows your history with each contact — the homepage example is 12 meetings with Sarah Kim at northstar.com — so you can resume a thread without rereading four transcripts. Ask AI then queries across all of it with cited sources: ask who approves the final prices and it points at the Launch planning note rather than guessing. Resummarize re-runs a note when the first pass is thin. Together these are a more useful product than a transcript archive. Where it stays narrow is exactly where enterprise buyers look first. Notes do not flow into a CRM, Slack, or a project tracker, so a sales ops team that wants call summaries in Salesforce will be doing it by hand. There are no SSO, compliance certifications, or advanced admin controls published; Business ($29 per user per month) buys onboarding and rollout support, centralized billing and priority support, not governance. The mobile app is iOS only, so Android users have no phone option. Pro caps the team workspace at 10 people, which makes it a small-team product by design. Pricing is straightforward and modest: Pro at $14 per user per month with a 14-day free trial, Business at $29 per user per month, and iPhone/iPad subscriptions sold separately through the App Store. Against Otter.ai and Fireflies.ai that is mid-pack on price and ahead on capture flexibility; against a full conversation-intelligence suite it is behind on breadth. The honest read: Flownote is a strong fit for Mac-based consultants, small sales teams, PMs and recruiters who live in client conversations and want the follow-up layer more than the integration layer. If your company's meeting notes are a system of record feeding other tools, this is the wrong shape of product.
Limitations
- Flownote records your computer's audio, so there is no bot in the call and it works with any app that plays sound — the trade-off is breadth.
- It is not a CRM, a project manager, or a compliance platform, and notes don't flow automatically into Salesforce, Slack, or Jira.
- The mobile app is iOS only, so Android users have no phone option.
- Pro's team workspace is capped at 10 people, and larger groups move to Business at $29 per user per month. iPhone and iPad subscriptions are sold separately in the App Store rather than through your desktop plan.
as of 2026-10-19
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Is Flownote still active?
Flownote is live · pricing from $14/user/mo · last verified 23 Oct 2026 · viability monitor.
Viability score
How well maintained and how widely used is Flownote? Built from what the vendor actually publishes (docs, changelog, tutorials, integrations, pricing), whether the site is live, and how much real users discuss it. How we calculate this
Last calculated: October 2026
How we score →What do users say about Flownote?
What people actually say about Flownote — is it worth it?
We scanned public community sources for Flownote on Sep 9, 2026 and could not establish that the discussion we found is about this tool rather than something else sharing its name. Only 4 of the posts we fetched could be positively tied to Flownote. Rather than publish a sentiment score built on the wrong subject, we publish nothing here and re-run the scan.
How we verified this
Every listed fact about Flownote— pricing, features, links, status — is re-read from the vendor's own pages by our verification pipeline and each change is logged with a date; the last pass ran on 23 Oct 2026. Pages mix model-assisted synthesis with human review; see how we verify.
Verification history
We have re-verified Flownote 9 times since . Each pass re-reads the vendor's own pages and re-checks every listed field against that evidence; passes where nothing had changed are marked as such.
- — changed pricing page
- — changed who should skip it, description, use cases, our verdict, features, summary, hidden costs, who it suits, limitations, switching in, switching out, setup time, pricing tiers, pricing fit
- — changed who it suits, features, our verdict, summary, pricing tiers, description, who should skip it, pricing model
- — changed pricing page
- — changed who should skip it, hidden costs, who it suits, our verdict, switching out, setup time, pricing fit, limitations, features, summary, use cases, switching in
- — changed our verdict, summary, features, pricing tiers, who it suits, description, who should skip it
Showing the 6 most recent of 9 verification passes.
Free to cite with attribution — this page re-verifies continuously.
How much does Flownote cost in 2026?
Flownote: Plans from $14/user/mo. Pricing last verified 23 Oct 2026.
Plans compared
Every published Flownote tier, its price as the vendor publishes it, who it fits, and what it adds over the tier below. The 12-month cost projection follows.
| Plan | Price | Billing | Who it's for |
|---|---|---|---|
| Pro | $14/user/moVendor: “$14 per user per month” | monthly, per seat | Individual Mac and iPhone users and teams of up to 10 who want unlimited capture, notes and Ask AI across their history.Adds: Starting tier: $14 per user per month with a 14-day free trial, unlimited meeting capture, unlimited transcripts and history, Ask AI, sharing and export, and a team workspace up to 10 people. |
| Business | $29/user/moVendor: “$29 per user per month” | monthly, per seat | Growing teams that want vendor help rolling Flownote out and one bill for everyone.Adds: Adds custom onboarding and rollout support, centralized billing and priority team support on top of everything in Pro, at $29 per user per month. |
12-month cost
Project the real annual outlay, including the implied monthly cost when only an annual tier is published.
Vendor list price only. Add-on usage, seat overages, and contract minimums are surfaced under Hidden costs & gotchas.
Where the pricing makes sense
The company stage and team size where Flownote's pricing actually pencils out — and where peers do it cheaper.
At $14 per user per month on Pro (14-day free trial), Flownote sits in the same band as Otter.ai and Fireflies.ai but prices a 10-person team at roughly $140 per user per month across the team. Business at $29 per user per month is where you pay for onboarding and priority support, not extra capture. Solo Mac users get everything they need on Pro; teams above 10 people are pushed up a tier.
Has Flownote's pricing changed?
No plan price for Flownote has moved since we began logging in Aug 2026; the pricing page is re-read on every verification pass.
Who should pick Flownote?
Pick Flownote if you are Sales teams and consultants who want per-client memory and open follow-ups, Privacy-conscious professionals who don't want a bot in their Zoom, Meet or Teams call, Product managers and engineers tracking decisions across recurring meetings, Small teams (up to 10 on Pro) wanting one searchable library of notes.
Look elsewhere if you are Android users — the mobile app is iOS only, Teams that need notes pushed into a CRM, Slack or a project tracker, Organizations that require SSO, compliance certifications or advanced admin controls, Enterprise rollouts that need governance beyond centralized billing and onboarding.
Skip it if Skip Flownote if your meeting notes need to land in Salesforce, Slack or Jira automatically, or if you need SSO, compliance certifications or Android support on day one.
GeneratedReal-world workflow fit
Concrete scenarios for the personas Flownote actually fits — and what changes day-one when you adopt it.
You run four client calls a day in Zoom and Meet and previously re-listened to recordings to rebuild your notes. Flownote records your computer's audio with no bot joining, and after each call you get notes with decisions and next steps.
Outcome: Before the next call with a client you open their People page, see the prior meetings and the follow-ups you still owe, and start the conversation already caught up.
Recurring weekly syncs produce decisions scattered across transcripts. You use a team sync template, let Flownote capture the audio, then ask across your history who owns a given decision.
Outcome: Ask AI cites the specific note where the decision was made, and the follow-up list shows each owner and due date, so nothing drops between weeks.
A five-person sales team wants consistent discovery notes without a bot appearing in customer calls. Everyone installs the Mac app and they share one workspace.
Outcome: Discovery templates standardize what gets captured, notes are shared by secure link with account colleagues, and each rep can check the People view before a renewal call.
Use cases
- Capture team stand-ups on your Mac without a bot appearing in the call
- Turn client calls into decisions and owner-assigned next steps
- Look up what you still owe a client before the next conversation
- Ask across your whole note history and get cited answers
- Record in-person brainstorming through your device microphone
- Share notes with absent colleagues through secure links
- Review past decisions without rewatching a recording
- Keep meeting notes synced between Mac and iPhone
Setup time & first value
How long it actually takes to get something useful out of Flownote — broken out by persona, not the marketing-page minute.
Mac app install and first recording: a few minutes — download, sign in, start a note and talk. First useful output arrives at the end of your first meeting. Building a People history and a searchable library takes a couple of weeks of regular calls; iPhone users add the App Store subscription separately.
Switching to or from Flownote
How to bring data in from common predecessors and how to get it back out — written for the switcher, not the buyer.
- →From Otter.ai: install the Mac app, run your next calls bot-free, and keep Otter as an archive while you rebuild history in Flownote.
- →From Fireflies.ai: drop the bot from your calendar invites and capture audio locally; past Fireflies transcripts stay in Fireflies unless you export them.
- →From manual notes: start with a 1:1 or sales discovery template so the first few notes follow a consistent structure.
- ↗To Otter.ai or Fireflies.ai: export notes as Markdown, PDF or DOCX, then re-upload or re-capture in the new tool; expect to lose per-contact history.
- ↗To a CRM: export notes and paste summaries into Salesforce or HubSpot records by hand, since Flownote does not push them automatically.
Resources & guides
Tutorials & Learning
YouTube returned 6 videos for “Flownote”, and we withheld 6: 6 could not be judged, because “Flownote” is a single word that other videos use for other things. We are showing none, because we could not prove any of them are about Flownote.
Official links
What are the best Flownote alternatives?
The closest alternatives to Flownote we list are Otter.ai, Fireflies.ai and Granola. Ranked by direct product-type match, not category overlap.
| Alternative | Pricing | Starts at | Last verified |
|---|---|---|---|
| Otter.ai | Freemium | Pricing not published | — |
| Fireflies.ai | Freemium | Pricing not published | — |
| Granola | Freemium | Pricing not published | — |
Alternatives to Flownote
View allOtter.ai
Otter.ai is an AI notetaker that transcribes meetings and turns talk into searchable notes, action items, and follow-ups.
Fireflies.ai
Fireflies.ai transcribes and summarizes meetings in 100+ languages, then searches every past call down to the sentence and timestamp.
Tools that pair well with Flownote
Common stack mates teams adopt alongside Flownote, with the specific reason each pairing earns its keep.
Otter.ai
Otter.ai is an AI notetaker that transcribes meetings and turns talk into searchable notes, action items, and follow-ups.
Fireflies.ai
Fireflies.ai transcribes and summarizes meetings in 100+ languages, then searches every past call down to the sentence and timestamp.
Granola
Granola is an AI notepad that turns your rough jottings into structured meeting notes using your computer's audio, no bot joining the call.
Flownote vs its closest rival
Flownote's closest head-to-head is with Gem — If you lead recruiting for a mid-to-large company and want an all-in-one ATS/CRM with AI agents to source, screen, and schedule, Gem is purpose-built. If you're an individual professional or small team that needs automatic, bot-free meeting notes with search and memory, Flownote is the smarter choice. They solve completely different problems — pick the one that matches your primary workflow. Verdict generated
Head-to-head comparisons
Flownote vs Gem
If you lead recruiting for a mid-to-large company and want an all-in-one ATS/CRM with AI agents to source, screen, and schedule, Gem is purpose-built. If you're an individual professional or small team that needs automatic, bot-free meeting notes with search and memory, Flownote is the smarter choice. They solve completely different problems — pick the one that matches your primary workflow.
GeneratedFlownote vs Poke Interaction Co
If you need to record, transcribe, and summarize meetings without a bot, Flownote is your tool—it runs locally and integrates with major video conferencing. If you want an AI assistant that manages email, calendar, tasks, and even real-world errands all from your messaging app, Poke is the choice. Poke's latest news (joining Cognition, Poke Human, website building) shows rapid expansion, while Flownote remains stable but quiet.
GeneratedFlownote vs Guesty
Guersty and Flownote serve completely different needs, so the pick depends on your primary pain point. If you manage vacation rentals and need to automate guest messaging, multi-channel sync, and revenue management, Guesty is the clear choice despite its higher cost. If you're a professional who attends many meetings and wants a bot-free, local note-taker that produces searchable summaries and action items, Flownote is an affordable, no-nonsense solution. Neither tool competes directly; choose based on whether your main challenge is property operations or meeting overload.
GeneratedFrequently asked questions
Best-of guides
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