Professionally
AI email rewriting tool for Gmail, Outlook, LinkedIn, and iOS with custom tones and Quick Replies.
Pick Professionally over Grammarly if your bottleneck is tone and reply speed in Outlook, Gmail, and LinkedIn rather than grammar across long documents. The 30-day trial needs no credit card and caps at 200 emails; Premium is $11.99/month month-to-month or $5.99/month billed annually with a 2,000-email monthly ceiling; Team is $5.40/seat/month billed annually with a 5-seat minimum, about $27/month. If you mainly need a full writing assistant beyond email and messaging, Grammarly or ChatGPT fit better.
Verified 2d ago · liveness 73/100 · cite: rightaichoice.com/tools/professionally
- Sales reps sending high volumes of client and prospect email
- Customer service reps answering routine messages fast
- Freelancers and consultants writing in multiple languages
- Recruiters and HR staff replying across LinkedIn and email
- Writers who need a full assistant beyond email and messaging text
- Teams needing email performance analytics and reporting
- Organizations requiring strict compliance controls for regulated industries
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Skip Professionally if you need a general writing assistant for documents, or if you send well past 2,000 emails a month and need a team plan below the 5-seat minimum.
Premium's 2,000-emails-per-month cap is a hard ceiling — a rep sending 100 emails a day runs out before the month ends.
Professionally's Premium tier, at $11.99/month month-to-month or $5.99/month billed annually, undercuts Grammarly Premium on price while doing a narrower job. Team at $5.40/seat/month billed annually suits five-to-fifty-seat sales, support, and recruiting teams; solo users and three-person shops are better served by a single Premium seat than by a Team plan with a 5-seat floor.
In short
Professionally — AI email rewriting tool for Gmail, Outlook, LinkedIn, and iOS with custom tones and Quick Replies. Best for Sales reps sending high volumes of client and prospect email, Customer service reps answering routine messages fast, Freelancers and consultants writing in multiple languages. Free to start; paid plans from $5.4/user/mo.
What people actually say about Professionally — is it worth it?
We scanned public community sources for Professionally on Aug 25, 2026 and could not establish that the discussion we found is about this tool rather than something else sharing its name. Our own analysis of that scan says the posts were off-subject. Rather than publish a sentiment score built on the wrong subject, we publish nothing here and re-run the scan.
Viability Score
How well maintained and how widely used is Professionally? Built from what the vendor actually publishes (docs, changelog, tutorials, integrations, pricing), whether the site is live, and how much real users discuss it. How we calculate this
Last calculated: October 2026
How we score →Key Features
- One-click email rewriting inside Outlook, Gmail, and LinkedIn
- Custom tone selection — predefined styles plus your own
- Grammar and clarity fixes on existing drafts
- AI-generated Quick Replies for routine messages
- Chrome extension that works in any browser text field
- Outlook add-in
- iOS keyboard app for mobile replies
- Android keyboard app for mobile replies
- Safari extension for Mac users
- Works in LinkedIn messages
- Works with any email address, personal or professional
- Multi-device sync across up to 5 devices
- Settings sync across desktop, laptop, and phone
- 12 languages including English, Spanish, French, German, Portuguese, Italian, Russian, Arabic, Chinese, Japanese, Korean, and Persian
- Team admin dashboard with user management
About Professionally
Professionally is an AI email writing assistant that sits inside the inboxes you already use — Gmail, Outlook, LinkedIn messages, and text fields in Chrome — plus an iOS keyboard and an Android keyboard. You choose a tone, click Rewrite, and it reworks your draft for clarity, tone, and intent; Quick Reply drafts a full response to routine messages so you only pick a tone and send. The point of difference versus a grammar checker is that Professionally targets tone and reply speed rather than proofreading everything you write: predefined tone styles plus your own custom tones, grammar and clarity fixes on existing drafts, and one license that covers every inbox you own, personal or professional, across up to five devices with synced settings. It works in 12 languages including English, Spanish, French, German, Portuguese, Italian, Russian, Arabic, Chinese, Japanese, Korean, and Persian. A Team plan adds an admin dashboard, user management, pooled email volume across seats, single billing, and priority support at a 5-seat minimum billed annually. Pricing runs from a 30-day free trial with no credit card and up to 200 emails, to Premium at $11.99/month month-to-month or $5.99/month billed annually, to Team at $5.40 per seat per month billed annually.
Behind the Verdict
Professionally is narrow on purpose, and that is its strongest argument. The product does one job — rewriting and replying inside the inbox you already work in — and does it in Gmail, Outlook, LinkedIn messages, and any Chrome text field, with an iOS keyboard for phone replies. For a sales rep or support agent who sends the same kind of message forty times a day, the value is in the two buttons: Rewrite adjusts an existing draft for clarity and tone, Quick Reply produces a whole response you pick a tone for and send. Neither requires leaving the message or switching tabs, which is the exact friction that kills adoption for browser-tab AI assistants. The tone system is the differentiator against grammar-first tools. You get predefined styles and you can define your own, so switching from formal to friendly between a client email and an internal Slack-ish note is one click rather than a rewrite from scratch. Grammar and clarity fixes ride along on the same draft, which means you do not need two tools for the common case. The licensing model is unusually generous for this category: one license covers any inbox you own, personal or professional, on up to five devices with settings synced across desktop, laptop, and phone. Freelancers and consultants juggling a work address and a personal address do not pay twice, and reviewers in this space consistently flag multi-inbox billing as the annoyance Professionally removes. The honest constraints. Volume is capped: 200 emails on the trial, 2,000 emails per month on Premium, with the Team plan pooling volume across seats. If you are a high-volume sender, do the arithmetic before you commit — 2,000/month is roughly 90 sends a day, and the overage behavior is not documented on the pages we could reach. Second, this is an email and messaging-text tool. It does not touch long-form documents, and there is no analytic or reporting layer telling you whether your replies got answered faster or your tone landed better; if you need to prove communication impact to a manager, you will be exporting nothing. Third, the Team plan requires five seats billed annually at $5.40/seat/month, which structurally excludes three-person shops that want the admin dashboard. Fourth, review the draft before sending high-stakes messages — tone rewriting is a strong first pass, not a final sign-off. Where it fits: sales, customer service, recruiting, HR, and founder-led outbound in teams of five or more, or solo operators who live in Gmail and LinkedIn and want one subscription. Where it does not: writers who need a general assistant, teams that need compliance or retention controls for regulated industries, and anyone whose main deliverable is a document rather than a message.
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Real-world workflow fit
Concrete scenarios for the personas Professionally actually fits — and what changes day-one when you adopt it.
Opens a prospect reply filled with hedgy phrasing, picks the 'confident' tone in the Outlook add-in, and clicks Rewrite in place instead of retyping the email.
Outcome: A tighter, on-tone reply goes out in seconds, and the same tone style carries to the next message without re-setting it.
Faces a queue of routine order-status questions in Gmail; for each one they pick a tone and hit Quick Reply, then skim and send.
Outcome: Routine tickets clear far faster while replies stay consistent and professional, freeing time for the complex cases.
Drafts client replies in Spanish and German using the Chrome extension, applies grammar and clarity fixes, and switches tone by client.
Outcome: One $5.99/month annual license covers mobile and desktop with synced settings, so the same voice follows them between the phone and the laptop.
Use Cases
- Rewrite a client email into a more professional tone before sending
- Generate a full Quick Reply to a routine customer support ticket
- Switch from formal to friendly between client and internal messages
- Fix grammar and clarity in emails you write in a second language
- Keep a consistent voice across personal and work email accounts
- Use the same AI writer in Gmail, Outlook, and LinkedIn without switching tools
- Reply to LinkedIn outreach from the same interface you use for email
- Give a five-person team pooled rewrite volume with one admin dashboard
Models Under the Hood
as of 2026-10-17
Limitations
- The trial caps at 200 emails and Premium at 2,000 emails per month, so high-volume senders hit the ceiling quickly; the Team plan pools volume across seats to lift that.
- Coverage is email and messaging text — Gmail, Outlook, LinkedIn, Chrome text fields, and the iOS keyboard — not long-form documents or general writing.
- There is no email performance analytics or reporting layer, and no compliance or retention controls aimed at regulated industries; the vendor does state that emails are not stored and data is deleted after processing.
- The Team plan carries a 5-seat minimum billed annually, which overshoots very small teams.
- Tone and rewrite output still deserves a quick read before you send a high-stakes message.
as of 2026-10-09
Verification history
We have re-verified Professionally 8 times since . Each pass re-reads the vendor's own pages and re-checks every listed field against that evidence; passes where nothing had changed are marked as such.
- — re-checked, vendor evidence unchanged
- — re-checked, vendor evidence unchanged
- — re-checked, vendor evidence unchanged
- — re-checked, vendor evidence unchanged
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
Showing the 6 most recent of 8 verification passes.
Free to cite with attribution — this page re-verifies continuously.
12-month cost
Project the real annual outlay, including the implied monthly cost when only an annual tier is published.
Vendor list price only. Add-on usage, seat overages, and contract minimums are surfaced under Hidden costs & gotchas.
Plans compared
For each published Professionally tier: who it actually fits, and what it adds vs. the previous tier. Cross-reference the cost calculator above for projected annual outlay.
Free Trial
$0 / 30 days
Ideal for
A solo professional who wants to test tone rewriting in Gmail and Outlook on real messages before committing a card.
What this tier adds
Starting tier: full feature access for 30 days with no credit card, capped at 200 emails.
Premium (Yearly)
$5.99/mo billed annually
Ideal for
A freelancer, consultant, or sales rep who wants the lowest per-month price and will use it year-round across multiple inboxes.
What this tier adds
Adds 2,000 emails per month, up to 5 devices, one license across all your inboxes, custom tones, and synced settings at the annual rate of $5.99/month.
Premium (Monthly)
$11.99/mo
Ideal for
Someone testing the tool month-to-month without an annual commitment, or a contractor with an irregular workload.
What this tier adds
Same 2,000 emails per month, 5 devices, and custom tones as the yearly plan, at the higher $11.99/month month-to-month rate.
Team
$5.40/seat/mo billed annually
Ideal for
A sales, support, or recruiting team of five or more that wants one bill and pooled email volume rather than per-seat caps.
What this tier adds
Adds an admin dashboard, user management, pooled volume, single billing, and priority support at $5.40/seat/month billed annually, 5-seat minimum.
Where the pricing makes sense
The company stage and team size where Professionally's pricing actually pencils out — and where peers do it cheaper.
Professionally's Premium tier, at $11.99/month month-to-month or $5.99/month billed annually, undercuts Grammarly Premium on price while doing a narrower job. Team at $5.40/seat/month billed annually suits five-to-fifty-seat sales, support, and recruiting teams; solo users and three-person shops are better served by a single Premium seat than by a Team plan with a 5-seat floor.
Setup time & first value
How long it actually takes to get something useful out of Professionally — broken out by persona, not the marketing-page minute.
Install the Chrome extension or Outlook add-in, log in, and you can rewrite your first email in under five minutes. The iOS keyboard takes another few minutes in Settings. Team rollout is slower: the 5-seat minimum is booked with the vendor and seats are added manually, so plan a day for provisioning and tone-style setup for the group.
Switching to or from Professionally
How to bring data in from common predecessors and how to get it back out — written for the switcher, not the buyer.
- →From Grammarly: install the Chrome extension or Outlook add-in and keep using it alongside Grammarly while you test tone-specific rewrites.
- →From ChatGPT and copy-paste: install the extension so Rewrite and Quick Reply happen inside the message instead of a separate tab.
- →From no tool: start the 30-day trial, set your two or three most-used tone styles, and use Rewrite on outgoing mail for a week.
- ↗To Grammarly: export nothing — Grammarly's browser extension and desktop app pick up where the inbox-side assistant left off for general writing.
- ↗To ChatGPT: drop the extension and prompt in a tab boundary, accepting the copy-paste step for more flexible drafting.
- ↗To a team communication platform's built-in AI: cancel at renewal and rely on whatever is bundled into your existing suite.
Integrations
Resources & Guides
Tutorials & Learning
YouTube returned 6 videos for “Professionally”, and we withheld 6: 6 could not be judged, because “Professionally” is a single word that other videos use for other things. We are showing none, because we could not prove any of them are about Professionally.
Official links
Tools that pair well with Professionally
Common stack mates teams adopt alongside Professionally, with the specific reason each pairing earns its keep.
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Shortwave AI Assistant
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Featured Head-to-Head Comparisons
Professionally vs Gem
If you need an AI email assistant to polish drafts and manage tone across inboxes, Professionally is a great freemium pick. But if you're in recruiting and want an all-in-one platform with AI sourcing, ATS, CRM, and the latest AI agents (like fraud detection), Gem is the clear winner. These tools serve completely different jobs — choose based on whether your workflow is email communication or talent acquisition.
Professionally vs Letterhead
Choose Professionally if you're an individual professional who writes many emails daily across different platforms and needs quick tone/grammar improvements. Choose Letterhead if you're a team running multiple newsletters and require AI-driven production, portfolio analytics, and revenue management at scale.
Professionally vs Poke Interaction Co
Choose Professionally if your primary need is optimizing email communication with tone and grammar control across inboxes. Choose Poke if you want an AI assistant that lives in your messaging apps to manage email, calendar, health data, and automations. They solve different problems — email polish vs. personal productivity.
Grantable vs Professionally
If you're a high-volume email communicator needing tone polish across multiple inboxes, Professionally is a no-brainer—its cross-platform support and privacy focus stand out. For nonprofit grant professionals, Grantable offers an unmatched all-in-one solution for funder discovery, drafting in your voice, and pipeline management, especially for teams with existing content. Choose based on your core workflow: email vs. grants.
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Jace
AI executive assistant that drafts email replies on top of Gmail and Outlook with full business context.
Shortwave
Shortwave is an AI email assistant that runs an agent inside your Gmail inbox to triage, draft, schedule, and search with a prompt.
Shortwave AI Assistant
Shortwave is an AI email assistant that triages, drafts, schedules, and searches your Gmail inbox with one prompt.
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