XTEN-AV
AI agent for AV design, proposals, and project management
XTEN-AV delivers real time savings for AV pros who embrace AI automation, especially for generating drawings, BOMs, and proposals quickly. The all-in-one approach (design, proposal, PM) with a native mobile app is a clear differentiator. However, per-user pricing plus add-ons can get expensive for large teams, and advanced features like API integrations are locked to Business and Enterprise. Start with the free trial to see if XAVIA fits your workflow. It's a strong alternative to D-Tools for teams wanting AI-assisted drafting and automated BOM creation.
Verified 14h ago · liveness 68/100 · cite: rightaichoice.com/tools/xten-av
- AV integrators needing to streamline design-to-proposal workflows
- AV designers who want AI-assisted drafting and automated BOM creation
- Project managers overseeing multi-room AV installations
- Sales teams requiring fast, polished proposals with dealer pricing
- Users looking for a free or low-cost AV design tool
- Small shops that only need basic drafting without project management or AI
- Teams heavily reliant on manual, bespoke processes that resist automation
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Skip XTEN-AV if you need a free tool, don't want to pay extra for project management, or require deep integrations with niche ERP/CRM systems beyond its native options.
Project management features like task creation, Gantt charts, and time tracking require an additional PM add-on per user, on top of your base subscription.
XTEN-AV's annual pricing starts at $104.25/user/month for a single user, which is competitive with D-Tools but includes AI automation. Business tier at $111.75/user/month adds collaboration and API integrations. For teams needing project management, the PM add-on at $16.88/user/month brings total cost to around $128/user/month, which may be higher than dedicated PM tools. However, the all-in-one nature reduces the need for multiple software subscriptions.
In short
XTEN-AV — AI agent for AV design, proposals, and project management. Best for AV integrators needing to streamline design-to-proposal workflows, AV designers who want AI-assisted drafting and automated BOM creation, Project managers overseeing multi-room AV installations. Plans from $16.88/mo.
What's new in XTEN-AV
Checked todayAcross the latest 1 update: 1 launch.
What people actually say about XTEN-AV — is it worth it?
We ran a structured research pass across product reviews, community discussions, and post-purchase forum threads to surface the patterns vendors won't publish themselves. Below: the recurring strengths, the hidden costs people mention most, and the cohort that consistently regrets adopting this tool.
10 mentions across 3 sources (YouTube, App Store, Bluesky) · researched Jul 23, 2026.
- +All-in-one platform reduces tool-switching for AV integrators.
- +AI agent XAVIA generates BOM and drawings from voice/chat commands.
- +1.5 million product library with dealer pricing saves research time.
- +Proposal automation with 100+ templates speeds up client documents.
- +Browser-based—no need for expensive CAD software licenses.
- −Onboarding narration is grating—new users may be put off early.
- −Very little independent user feedback on reliability or performance.
- −draw.io foundation may frustrate users needing pure CAD precision.
- −Support responsiveness and quality are unproven in community reviews.
- −Some YouTube demo content feels promotional, not user-testimonial driven.
- • Pricing is not transparently listed; custom quote needed.
- • Potential add-ons for premium templates or integrations not disclosed.
Viability Score
How well maintained and how widely used is XTEN-AV? Built from what the vendor actually publishes (docs, changelog, tutorials, integrations, pricing), whether the site is live, and how much real users discuss it. How we calculate this
Last calculated: August 2026
How we score →Key Features
- XAVIA AI agent for AV (voice & chat commands)
- AI-generated line schematics, rack layouts, drawings
- Automated BOM generation with product recommendations
- AI-assisted proposal creation with 100+ templates
- Legally-binding digital signatures
- Real-time proposal tracking and reminders
- Gantt charts for project scheduling
- Comprehensive Project ROI Insights
- Mobile apps for iOS and Android
- Cable labeling and automatic styling
- Convert drawings to AutoCAD and other formats
- 200+ currency support
- Role-based access and approval workflows
- Chatter real-time team chat with document sharing
- Clock-in/clock-out and inventory management (add-on)
About XTEN-AV
XTEN-AV is an AI-driven platform for AV integrators, designers, and project managers. Its AI agent, XAVIA, automates line schematics, rack layouts, BOM generation, and client-ready proposals using voice or chat commands. The platform includes X-DRAW for design, X-DOC for proposals, and X-PRO for project management, with mobile apps for iOS and Android. Recent updates emphasize post-installation service management, helping integrators track service calls and improve field technician utilization. Trusted by over 30,000 users and named Capterra Best Value 2024. Pricing is modular with Basic, Business, and Enterprise tiers, plus optional project management add-ons.
Behind the Verdict
XTEN-AV stands out for its comprehensive AI integration across the AV project lifecycle. The voice and chat commands to generate drawings and BOMs are genuinely time-saving, and the mobile app brings these capabilities to the field. The platform's modular pricing lets you start with just design and proposals, then add project management when needed. However, the add-on cost for PM can surprise budget-conscious teams, and advanced features like API integrations require higher tiers. Also, the AI may not handle highly complex or non-standard designs without manual oversight. It's best for integrators who want to automate repetitive tasks and are willing to adopt AI workflows. For those deeply tied to traditional CAD workflows or needing extensive ERP/CRM integrations, it may not be the right fit.
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Real-world workflow fit
Concrete scenarios for the personas XTEN-AV actually fits — and what changes day-one when you adopt it.
Needs to create a rack layout for a commercial AV project.
Outcome: Speaks a command to XAVIA, which generates a line schematic and rack layout in minutes, including cable labeling, saving hours of manual drafting.
Has to send a proposal to a client by end of day.
Outcome: Uses XAVIA to auto-generate a tailored proposal from a template, adds dealer pricing, and sends it with digital signature tracking, all in under an hour.
Needs to track installation progress and team tasks.
Outcome: Creates a project with pre-built tasks linked to events, monitors progress on a Gantt chart, and generates ROI insights in real time.
Use Cases
- Create a complete AV system design and BOM by voice command in minutes.
- Generate a polished, client-ready proposal with AI-tailored content and pricing.
- Automate task creation and track project progress on a live Gantt chart.
- Upload an existing BOM and have AI convert it into a schematic drawing.
- Schedule automated project analytics reports to monitor team productivity.
- Manage post-installation service calls and field technician utilization.
Models Under the Hood
as of 2026-08-19
Limitations
- The AI may still require user oversight for complex, non-standard designs.
- Full project management features require purchasing a separate add-on.
- The most advanced capabilities like API integrations, dedicated support, and unlimited training are limited to Business/Enterprise tiers.
- There is no offline desktop version; the platform is cloud-only with mobile access.
as of 2026-08-23
Verification history
We have re-verified XTEN-AV 6 times since . Each pass re-reads the vendor's own pages and re-checks every listed field against that evidence; passes where nothing had changed are marked as such.
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-checked, vendor evidence unchanged
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
Free to cite with attribution — this page re-verifies continuously.
12-month cost
Project the real annual outlay, including the implied monthly cost when only an annual tier is published.
Vendor list price only. Add-on usage, seat overages, and contract minimums are surfaced under Hidden costs & gotchas.
Plans compared
For each published XTEN-AV tier: who it actually fits, and what it adds vs. the previous tier. Cross-reference the cost calculator above for projected annual outlay.
Basic Annual
$104.25/user/month (billed annually)
Ideal for
Solo AV integrator or designer who needs AI-assisted drawing and proposals and wants to work on the go with mobile apps.
What this tier adds
Starting paid tier with 1 user, includes X-DRAW, X-DOC, XAVIA, mobile apps, and 200+ currencies. Billed annually.
Business Annual
$111.75/user/month (billed annually)
Ideal for
Growing AV teams of 2-25 users who need collaboration, approval workflows, and API integrations.
What this tier adds
Adds team collaboration, user access levels, approval workflows, API integrations, and onboarding support.
Enterprise Annual
$126.75/user/month (billed annually)
Ideal for
Large AV companies (25+ users) needing on-demand API integrations, dedicated support, and extensive training.
What this tier adds
Includes everything in Business, plus on-demand API integrations, unlimited onboarding & training, dedicated CSM, and priority phone/Zoom support.
Basic Monthly
$139/user/month
Ideal for
Solo users who prefer no annual commitment and want flexibility to cancel monthly.
What this tier adds
Same features as Basic Annual but billed monthly at a higher per-user price, no annual commitment.
Business Monthly
$149/user/month
Ideal for
Small teams (1-25 users) that need collaboration features but prefer month-to-month billing.
What this tier adds
Same as Business Annual but billed monthly, at a higher rate, with no annual commitment.
PM Add-on (Office, Annual)
$16.88/user/month (billed annually)
Ideal for
Project managers and office staff who need to create tasks, track ROI, and manage inventory.
What this tier adds
Adds project management features to any base plan, billed annually per user.
PM Add-on (Field, Annual)
$16.88/user/month (billed annually)
Ideal for
Field technicians who need mobile access to drawings and task scheduling on-site.
What this tier adds
Adds mobile project management features, including viewing events and accessing drawings on the field, billed annually.
PM Add-on (Office/Field, Monthly)
$22.50/user/month
Ideal for
Teams needing PM add-ons without annual commitment.
What this tier adds
Same as annual PM add-ons but billed monthly at a higher rate.
Where the pricing makes sense
The company stage and team size where XTEN-AV's pricing actually pencils out — and where peers do it cheaper.
XTEN-AV's annual pricing starts at $104.25/user/month for a single user, which is competitive with D-Tools but includes AI automation. Business tier at $111.75/user/month adds collaboration and API integrations. For teams needing project management, the PM add-on at $16.88/user/month brings total cost to around $128/user/month, which may be higher than dedicated PM tools. However, the all-in-one nature reduces the need for multiple software subscriptions.
Setup time & first value
How long it actually takes to get something useful out of XTEN-AV — broken out by persona, not the marketing-page minute.
For a single user, you can create an account and start experimenting with XAVIA's AI commands within 30 minutes. Training on X-DRAW and X-DOC may take a few hours to feel comfortable. For teams, Business onboarding support helps accelerate adoption, with full setup typically under a day.
Switching to or from XTEN-AV
How to bring data in from common predecessors and how to get it back out — written for the switcher, not the buyer.
- →From D-Tools: Export your existing project data and import into XTEN-AV. The interface is modern, and XAVIA can help you recreate drawings and BOMs from your old files.
- ↗To D-Tools: Export your drawings in AutoCAD format and your BOM data as CSV, then import into D-Tools. You may need to manually recreate some custom templates.
Resources & Guides
Tutorials & Learning
Official links
Tools that pair well with XTEN-AV
Common stack mates teams adopt alongside XTEN-AV, with the specific reason each pairing earns its keep.
Featured Head-to-Head Comparisons
Xten Av vs Truleo
These tools serve entirely different verticals and are not direct competitors. Truleo is a specialized intelligence platform for law enforcement, connecting RMS, CAD, and jail calls to automate leads and report writing. XTEN-AV is an all-in-one design and project management platform for AV integrators, using AI to generate BOMs and proposals. Choose based on your industry – there is no overlap.
Xten Av vs Polycam
Choose Polycam if you need affordable, multi-device 3D scanning and floor plans for architecture, forensics, or media. Choose XTEN-AV if you're an AV integrator or designer who wants an all-in-one tool to automate BOM, schematics, proposals, and project management. They serve entirely different needs—your use case decides.
Xten Av vs Presto Voice
Presto Voice and XTEN-AV serve entirely different domains: QSR drive-thru automation vs. AV design and project management. For a fast-food chain seeking to boost revenue through AI-powered order-taking and upselling, Presto Voice is the clear choice. For an AV integrator aiming to streamline design-to-proposal workflows with AI assistance, XTEN-AV is the better fit. Neither tool is interchangeable, so the decision hinges entirely on your industry and use case.
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