Vaiz
All-in-one work management platform for tasks and docs
Vaiz is a budget-friendly work management platform that bundles tasks and docs with strong GitHub and Claude integrations. The free plan is generous and paid tiers undercut most rivals, but the web-only limitation and lack of native mobile apps make it less ideal for teams needing offline access.
Verified 3d ago · liveness 79/100 · cite: rightaichoice.com/tools/vaiz
- Teams wanting to replace Jira, Confluence, Notion, and Trello with one platform
- Small to medium businesses needing affordable, scalable project management
- Remote and hybrid teams needing real-time collaboration on tasks and docs
- Development teams connecting GitHub/GitLab code to tasks
- Teams requiring offline desktop or mobile apps (web-only)
- Users needing advanced time tracking or resource management
- Organizations dependent on a wide ecosystem of third-party add-ons
We scan live Reddit threads, YouTube comments, X posts, G2 reviews and other communities — and hand you an honest verdict in under a minute.
- Honest verdict, not marketing
- Real pros & cons from real users
- Attributed quotes with receipts
3 free scans · no card needed
Skip Vaiz if you require native mobile or desktop apps, advanced time tracking, or a vast integration ecosystem—it's web-only with a smaller add-on library than rivals like ClickUp or Notion.
Additional storage beyond plan limits requires contacting sales for custom rates, which can add up for large teams.
Vaiz's pricing is a standout for cost-conscious teams: Pro at $5/user/mo (yearly) undercuts Asana ($300/yr), ClickUp ($144/yr), and Trello ($210/yr), and the free plan supports 10 users. For startups, the 50% discount makes Pro just $2.50/user/mo—hard to beat. However, if you need native apps or deep integrations, ClickUp's $7/user/mo flat rate may offer better value despite the higher sticker.
In short
Vaiz — All-in-one work management platform for tasks and docs. Best for Teams wanting to replace Jira, Confluence, Notion, and Trello with one platform, Small to medium businesses needing affordable, scalable project management, Remote and hybrid teams needing real-time collaboration on tasks and docs. Free to start; paid plans from $57/user/mo.
What's new in Vaiz
Checked yesterdayAcross the latest 10 updates: 3 feature updates, 6 changelog entries and 1 news mention.
Vaiz 2.95 rebuilds editor and fixes timezone bug
Editor rebuilt for documents, tasks, milestones; search improved; timezone bug that shifted due dates by a day fixed.
Vaiz 2.94 adds milestones to multiaction and coding agent memory
Multiaction toolbar can assign milestones; coding agents get session memory via devlogs; fixes in Smart List, History, Task View.
Game dev PM tool comparison: Vaiz vs Codecks vs HacknPlan
Comparative review of Vaiz, Codecks, HacknPlan for game studios; covers features, pricing, fit by studio size.
Vaiz 2.92 launches Power-ups with time tracking and live reactions
Power-ups add time tracking; real-time reaction notifications; new in-app notification channel.
Vaiz 2.91 adds custom field edits to multiaction toolbar
Multiaction toolbar now supports custom field edits and group moves; billing, board, and task card fixes.
Vaiz 2.90 enriches search results and enhances bulk actions
Multi-select toolbar expanded; search results include board and project context; notification gaps closed.
Vaiz 2.89 adds bulk edits to task and milestone cards
Bulk edits now available in task/milestone cards; collaboration syncs on return to app.
Vaiz 2.88 redesigns onboarding and improves subtask tables
First-run experience redesigned; inline editing for subtasks and milestone tasks; Slack integration fixes.
Vaiz 2.87 integrates with Claude via MCP and unifies sign-in
OAuth access to Vaiz from Claude via MCP server; unified auth experience; redesigned onboarding.
Vaiz 2.86 adds native GitHub integration and 3D model support
Native GitHub integration; interactive 3D models in editor; redesigned change-history view.
What people actually say about Vaiz — is it worth it?
We ran a structured research pass across product reviews, community discussions, and post-purchase forum threads to surface the patterns vendors won't publish themselves. Below: the recurring strengths, the hidden costs people mention most, and the cohort that consistently regrets adopting this tool.
31 mentions across 4 sources (Hacker News, Product Hunt, Bluesky, Lemmy) · researched Jul 3, 2026.
- +All-in-one platform reduces context switching across tools.
- +Free tier supports up to 10 users with no time limit.
- +AI assistant for task creation, search, and reporting.
- +Native GitHub integration added in recent update v2.86.
- +Imports from Asana, Jira, Trello, ClickUp, Notion, etc.
- −Almost no independent user reviews or community feedback.
- −Brand name collides with Turkish religious content causing noise.
- −Only one generic comment on Product Hunt—limited validation.
- −No evidence of integrations with Zapier, Slack, or others.
- −Pricing tiers unclear on storage limits beyond 'unlimited'.
- • No clear distinction between Pro and Premium beyond price
- • Yearly billing required for stated per-user price; monthly may be higher
Viability Score
How well maintained and how widely used is Vaiz? Built from what the vendor actually publishes (docs, changelog, tutorials, integrations, pricing), whether the site is live, and how much real users discuss it. How we calculate this
Last calculated: September 2026
How we score →Key Features
- Kanban boards with WIP limits, smart filters, and multiple views
- Gantt charts for timeline and dependency visualization
- Real-time collaborative document editing
- Custom task fields, subtasks, and bulk edits
- Automation for workflows and routines
- Dashboards with progress metrics and charts
- Milestones grouping tasks into goals and epics
- AI assistant for task creation and search
- Native GitHub integration linking commits and PRs to tasks
- OAuth-based access from Claude via Vaiz MCP server
- Interactive 3D models in editor
- Data grids for tabular data
- Code blocks, Swagger, and GraphQL tools
- Third-party embeds: YouTube, GitHub, Figma, CodeSandbox
- Bulk actions toolbar with richer search results
About Vaiz
Vaiz combines project management and documentation in one browser-based workspace, targeting marketing, operations, product, and agency teams that want to cut context-switching. With Kanban boards, Gantt charts, real-time collaborative docs, and an AI assistant, it plans to replace tools like Asana, Confluence, Trello, and even Notion. Recent updates have made it more developer-friendly: native GitHub integration links commits and PRs to tasks, and OAuth-based access from Claude via the Vaiz MCP server lets you interact with projects through AI. The platform also added bulk editing in task and milestone cards, richer search results, and enhanced automation options. Core features include customizable task views with subtasks and bulk edits, automation that runs unlimited workflows on paid plans, dashboards that aggregate progress metrics, and milestones that group tasks into goals and epics. The document editor supports data grids, 3D models, code blocks, and third-party embeds like YouTube, GitHub, Figma, and CodeSandbox, making it a viable Confluence alternative. Recent onboarding redesigns and inline editing for subtasks improve the first-run experience. Vaiz's free plan supports up to 10 users and 100 automations per month, a generous entry point. Paid tiers are competitively priced: Pro at $5 per user/month (yearly) and Premium at $9 per user/month (yearly), with a 50% startup discount available. Given its web-only access and smaller integration library than rivals, Vaiz is best for teams prioritizing consolidation and affordability over native mobile apps and an extensive add-on ecosystem.
Behind the Verdict
Vaiz is a solid choice if you want to consolidate project management and documentation into one affordable tool. Compared to Asana, ClickUp, or Confluence, it's cheaper and covers both task tracking and collaborative docs, which is a rare combo at this price point. The GitHub integration is a real draw for dev teams, and the MCP server for Claude is a forward-thinking touch for AI-assisted project management. Where it falls short is mobility and extensibility. There are no native desktop or mobile apps, so you're tied to the browser. If your team lives in Slack or relies on a deep app ecosystem, Vaiz's integration list is thinner than ClickUp's or Notion's. Also, power users who need advanced time tracking, resource management, or spreadsheet-style database views will find it limiting. For small to medium teams that want simplicity and savings, Vaiz is a strong pick. The 50% startup discount sweetens the deal. But if you need offline access or a more mature integration ecosystem, you might be happier with Notion or ClickUp.
Researching Vaiz? Get your full AI stack in 60 seconds.
Free, no signup — tell us your goal and get tools matched to your budget & existing stack.
Real-world workflow fit
Concrete scenarios for the personas Vaiz actually fits — and what changes day-one when you adopt it.
Set up a campaign board using the Marketing team template, add tasks for content and design, link docs, and automate status updates via Zapier.
Outcome: Cuts campaign planning time in half and keeps the team aligned without switching between tools.
Import existing issues from GitHub, use Scrum template to manage sprints, and link PRs to tasks via native GitHub integration.
Outcome: Reduces context-switching by keeping code and tasks in one place, improving delivery visibility.
Create a workflow with automation to assign tasks based on triggers, and use dashboards to monitor progress.
Outcome: Streamlines routine operations and provides real-time metrics, saving hours weekly.
Use Cases
- Plan a marketing campaign from brief to launch with linked assets and deadlines.
- Track a software development project using Scrum or Kanban boards with GitHub integration.
- Manage a sales pipeline with lead stages, deal values, and forecast reports.
- Collaborate on a project charter doc while assigning tasks from it in real time.
- Automate routine task assignments and status updates via Zapier or webhooks.
- Generate a weekly time management worksheet to protect your team's focus time.
Models Under the Hood
as of 2026-08-30
Limitations
- Vaiz is a subscription-based work management platform with per-user pricing, offering a free plan limited to 10 users and 2 GB storage, and a 30-day free trial for paid plans.
- The Enterprise Edition requires contacting sales for pricing and conditions, and additional storage can be purchased.
- The changelog indicates ongoing feature updates and integrations, but the provided data does not specify any particular platform limitations.
as of 2026-08-24
Verification history
We have re-verified Vaiz 7 times since . Each pass re-reads the vendor's own pages and re-checks every listed field against that evidence; passes where nothing had changed are marked as such.
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
Showing the 6 most recent of 7 verification passes.
Free to cite with attribution — this page re-verifies continuously.
12-month cost
Project the real annual outlay, including the implied monthly cost when only an annual tier is published.
Vendor list price only. Add-on usage, seat overages, and contract minimums are surfaced under Hidden costs & gotchas.
Plans compared
For each published Vaiz tier: who it actually fits, and what it adds vs. the previous tier. Cross-reference the cost calculator above for projected annual outlay.
Free
$0
Ideal for
Small teams of up to 10 evaluating Vaiz or with basic project tracking needs, no cost.
What this tier adds
Entry tier with 10 users, 2 GB storage, and 100 automations/month — enough for light use.
Pro
$5/user/mo (yearly), $7/user/mo (monthly)
Ideal for
Growing teams needing unlimited users, automations, and 500 GB storage at an affordable per-user price.
What this tier adds
Adds unlimited automations and history, 500 GB storage, and unlimited users — steps up from Free.
Premium
$9/user/mo (yearly), $13/user/mo (monthly)
Ideal for
Teams wanting the full experience with AI assistant, unlimited storage, and priority support.
What this tier adds
Unlocks AI assistant, unlimited storage, all tools, and priority support 24×365 — the highest tier before Enterprise.
Enterprise Edition
Custom
Ideal for
Organizations requiring self-hosted deployment, compliance, and tailored features.
What this tier adds
Self-hosted on your server, expert setup, and compliance controls — custom pricing.
Where the pricing makes sense
The company stage and team size where Vaiz's pricing actually pencils out — and where peers do it cheaper.
Vaiz's pricing is a standout for cost-conscious teams: Pro at $5/user/mo (yearly) undercuts Asana ($300/yr), ClickUp ($144/yr), and Trello ($210/yr), and the free plan supports 10 users. For startups, the 50% discount makes Pro just $2.50/user/mo—hard to beat. However, if you need native apps or deep integrations, ClickUp's $7/user/mo flat rate may offer better value despite the higher sticker.
Setup time & first value
How long it actually takes to get something useful out of Vaiz — broken out by persona, not the marketing-page minute.
Free signup instant; import from Asana/Jira via templates in minutes. For a team of 5, expect 1-2 hours to set up boards, docs, and integrations. Startups can get Pro running in under an hour with the 50% discount.
Switching to or from Vaiz
How to bring data in from common predecessors and how to get it back out — written for the switcher, not the buyer.
- →From Asana: Use Vaiz's import tool or contact sales for custom migration; map projects and tasks.
- →From Jira: Leverage the GitHub integration and import existing issues; set up Scrum board.
- →From Trello: Import boards via the import tool; adapt cards to Vaiz's task fields.
- →From Confluence: Copy pages into Vaiz docs; embed existing videos and files.
- ↗To ClickUp: Export tasks via CSV and import into ClickUp; recreate automations.
- ↗To Notion: Copy docs to Notion pages; use Notion's import for tasks if compatible.
- ↗To Asana: Export tasks via CSV and import into Asana; set up projects manually.
Integrations
Resources & Guides
Tutorials & Learning
Official links
Featured Head-to-Head Comparisons
Vaiz vs Gem
If you're a recruiting team seeking an AI-powered ATS/CRM with sourcing, screening, and fraud detection, Gem's specialized agents and wide ATS integrations make it the clear winner. For general project management with docs and automation at a low cost, Vaiz's freemium model and recent GitHub/Claude integrations offer strong value. They serve entirely different needs—choose by function.
Vaiz vs Poke Interaction Co
Vaiz and Poke serve completely different needs: Vaiz is a comprehensive work management platform for teams that need tasks, docs, and boards in one place, while Poke is a personal AI assistant that lives in your messaging apps. If your priority is team collaboration and project tracking, choose Vaiz. If you want an AI to manage your email, calendar, and tasks via chat, choose Poke. There is no overlap, so the choice depends entirely on whether you need a team tool or a personal assistant.
Vaiz vs Guesty
Guiesty and Vaiz serve fundamentally different purposes: Guesty is a specialized vacation rental management platform with deep AI automation for property managers, while Vaiz is a general-purpose work management tool for teams that need task boards, docs, and integrations. If you manage multiple vacation rental listings, Guesty is the clear choice despite its higher cost. For most other teams needing a Jira/Notion replacement, Vaiz offers better value at $5/user/month.
Popular in Project Management
Trello AI
Visual Kanban boards with Butler automation and MCP server connectivity for AI tools.
Restaurant365
AI-powered back-office software for multi-location restaurants: accounting, inventory, scheduling, and payroll in one platform.
Frequently Asked Questions
Categories
Topics
Used Vaiz? Help shape our editorial sentiment research.