Vaiz
Vaiz is browser-based project and knowledge management that keeps tasks, docs, and AI agent workflows in one workspace.
Vaiz makes a clean case: stop paying twice for a tracker and a wiki. Pro at $5 per user/month billed yearly with unlimited members, unlimited automations, and MCP access is aggressive for the breadth here, and 3.99 and 3.100 closed the flexibility gaps that used to matter. Just know it's browser-only and you're committing to Vaiz's integration set rather than a large add-on marketplace.
Verified 2d ago · liveness 79/100 · cite: rightaichoice.com/tools/vaiz
- Teams replacing a Jira plus Confluence stack with one subscription
- Marketing, operations, and agency teams writing briefs and specs next to tickets
- Development teams that want GitHub commits and pull requests linked to tasks
- Teams asking Claude to query projects and run Smart Lists via MCP
- Teams that need a native mobile app or an offline desktop client — Vaiz is a browser workspace
- Notion power users whose process runs on relational database views and rollups
- Lean engineering orgs that want pure issue tracking with no adjacent docs layer
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Skip Vaiz if you need a native mobile or offline desktop client, or if your process depends on Notion-style relational database views and rollups rather than boards, docs, and plans.
All listed prices exclude VAT and other applicable taxes, which are added at checkout based on your billing location.
Pro at $5 per user/month billed yearly is cheaper per seat than Jira ($1,042 for 5 seats yearly with Confluence, per Vaiz's own comparison) and undercuts most tracker-plus-wiki bundles. Premium at $9 per user/month billed yearly is still below many single-purpose PM tools, but it's the tier you need for Vaiz Agent. Small teams win hard on price; the calculus shifts only if you need AI on every seat.
In short
Vaiz — Vaiz is browser-based project and knowledge management that keeps tasks, docs, and AI agent workflows in one workspace. Best for Teams replacing a Jira plus Confluence stack with one subscription, Marketing, operations, and agency teams writing briefs and specs next to tickets, Development teams that want GitHub commits and pull requests linked to tasks. Free to start; paid plans from $5/user/mo.
What's new in Vaiz
Checked todayAcross the latest 10 updates: 1 feature update, 7 changelog entries and 2 community discussions.
What Is RAG in AI? How it works, architecture and real-world examples
Vaiz blog explains RAG architecture, retrieval, embeddings and vector databases. Educational guide, not a product change.
Vaiz 3.101 redesigns automations, expands AI drafting
Vaiz 3.101 redesigns automations, brings AI drafting to more surfaces, and polishes boards, tasks, and onboarding.
Vaiz AI now double-checks changes with Jev before applying them
Vaiz AI validates every change with Jev and withholds edits the user did not request. Vendor blog, no independent testing cited.
Vaiz 3.100 adds per-space profiles and editable task duplication
Vaiz 3.100 lets each space carry its own name and avatar, and turns task duplication into an editable draft with subtasks.
Vaiz 3.99 adds multihoming, task templates, AI gamedev board
Vaiz 3.99 puts one task on multiple boards, adds reusable task templates, AI-built gamedev boards, and unified public sharing.
Five AI prompts for turning meeting notes into tasks
Vaiz blog publishes prompt recipes for the Vaiz AI agent to create tasks, track scope changes, and draft follow-ups from meeting notes.
Vaiz 3.98 extends multiaction to parent tasks
Vaiz 3.98 lets users change or remove the parent task across a whole selection from the multiaction toolbar.
Vaiz 3.97 adds Sign in with Apple and Urgent priority
Vaiz 3.97 adds Sign in with Apple login, a new Urgent priority level, and automatic link anchors in descriptions and comments.
Vaiz 3.96 launches Smart List, time logs, link sharing
Vaiz 3.96 ships Smart List, which builds task lists from a single query, plus a Time Log with billable hours and sharing by link.
Vaiz 2.95 rebuilds the editor and fixes due-date timezone bug
Vaiz 2.95 rebuilds the editor behind documents, tasks and milestones, improves document search, and fixes an off-by-one day due-date bug.
What people actually say about Vaiz — is it worth it?
We scanned public community sources for Vaiz on Jul 3, 2026 and could not establish that the discussion we found is about this tool rather than something else sharing its name. Our own analysis of that scan says the posts were off-subject. Rather than publish a sentiment score built on the wrong subject, we publish nothing here and re-run the scan.
Viability Score
How well maintained and how widely used is Vaiz? Built from what the vendor actually publishes (docs, changelog, tutorials, integrations, pricing), whether the site is live, and how much real users discuss it. How we calculate this
Last calculated: October 2026
How we score →Key Features
- Kanban boards with strict WIP limits and customizable pipelines
- Gantt charts with dependency visualization for timeline planning
- Milestones that roll tasks up into goals and epics
- Smart List: build any task list from a single query (v3.96)
- Time Log with billable hours and link-based sharing
- Multihoming: add one task to multiple boards (v3.99)
- Reusable task templates and AI-assisted board onboarding (v3.99)
- Multiaction toolbar: change or remove parent tasks across a selection (v3.98)
- Per-space profiles and smarter task duplication (v3.100)
- MCP access for querying projects and running Smart Lists from Claude
- Vaiz Agent, coding sessions and memory layer (Premium)
- 60+ editor blocks including data grids, code blocks, LaTeX, diagrams
- Dev tool blocks: Swagger, GraphQL tooling, and code highlighting
- Interactive 3D models embedded directly in documents
- Real-time collaborative document editing with comments and mentions
About Vaiz
Vaiz is a browser-based project and knowledge management platform that puts tasks and team documents in the same workspace, so a campaign brief and the tickets it generates sit side by side. The target is teams currently paying for a tracker plus a wiki: marketing, operations, product, agency, and gamedev groups that would rather run one subscription. Kanban boards with strict WIP limits, Gantt charts with dependencies, milestones that roll work into goals, triage rules, a manager dashboard, and 60+ editor blocks all live in that same home. The documentation layer is where Vaiz separates itself. It ships data grids, code blocks with Swagger and GraphQL tooling, LaTeX, diagrams, interactive 3D models, checklists and changelists, and embeds from YouTube, GitHub, Figma, and CodeSandbox. The AI layer has moved fast. MCP access is included on Pro, while Premium adds Vaiz Agent, coding sessions with memory, an usage dashboard, triage intelligence, and higher MCP limits. Smart List builds any task list from a single query, and v3.99 (Sep 28 2026) added multihoming, reusable task templates, AI-assisted board onboarding, and a combined public view of shared tasks and docs. v3.100 (Oct 5 2026) added per-space profiles and turns task duplication into an editable draft with subtasks. Pricing is Pro at $5 per user/month billed yearly and Premium at $9 per user/month billed yearly, both after a 14-day full-access trial with no credit card. Pro includes unlimited members, 500 GB storage, unlimited automations and history, and MCP access; Premium adds unlimited storage, Vaiz Agent, and priority support. Positioning is straightforward: one subscription instead of Jira plus Confluence, or Notion plus a tracker. Vaiz's own 5-seat comparison puts Pro at about $300 a year against roughly $1,011 for that stack. The catch is it's a browser workspace with no native mobile app, and some importers are still marked coming soon.
Behind the Verdict
The honest reason to pick Vaiz is subscription math, not feature tourism. If your team already runs a tracker and a wiki, and the wiki mostly exists because your tracker can't hold a brief, Vaiz collapses that into one bill. We'd reach for it when the docs are the work: campaign briefs, SOPs, spec documents, client assets, all needing to sit beside the tickets they spawn. Pro is the tier most teams should look at first. Unlimited members, 500 GB storage, unlimited automations and history, and MCP access covered at $5 per user/month billed yearly. That last item matters if your team has started asking Claude to query projects and run Smart Lists instead of clicking through boards. Premium at $9 per user/month billed yearly is for teams that want the agent doing more: Vaiz Agent, coding sessions with memory, triage intelligence, higher MCP limits, and priority support. The editor is the part that surprises people. Data grids, code blocks with Swagger and GraphQL tooling, LaTeX, diagrams, interactive 3D models, and embeds from YouTube, GitHub, Figma, and CodeSandbox are all native blocks, not plugins you install. We've seen teams keep a second tool purely for those; here they'd drop it. Where it bites is mobility and ecosystem. Vaiz runs in the browser, so if your engineers work from a native mobile app or an offline desktop client, this isn't the tool. The integration set is real but finite: GitHub, Claude, Slack, Figma, YouTube, CodeSandbox, and Cursor. If your process depends on a deep third-party add-on marketplace, you'll hit the wall. Three importers still show as coming soon on the vendor page, so a migration from an unlisted tool may mean a sales call rather than a self-serve button. Worth checking before you commit a large workspace. The closest alternative
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Real-world workflow fit
Concrete scenarios for the personas Vaiz actually fits — and what changes day-one when you adopt it.
Writes a campaign brief as a Vaiz doc, embeds the Figma assets and YouTube references, then spins the deliverables into tasks on a marketing board with deadlines and a milestone for launch week.
Outcome: Brief, assets, and tickets live in one workspace, so nothing gets re-explained in a standup and the client view shares by link.
Runs a Scrum template with ceremonies, WIP limits, and sprint tracking, links GitHub commits and pull requests to tasks, then asks Claude through the Vaiz MCP server for a Smart List of high-priority work.
Outcome: Commit history and sprint board stay in sync, and status questions get answered by query instead of a board scroll.
Uses AI-assisted onboarding to build a gamedev board, writes the game design document from Vaiz's published template, embeds interactive 3D models, and tracks phases from prototype through release.
Outcome: Design doc and production pipeline share one board, and multihoming lets a single task appear on both the design and production views.
Use Cases
- Plan a marketing campaign from brief to launch with linked assets and deadlines.
- Track a software development project using Scrum or Kanban boards with GitHub integration.
- Manage a sales pipeline with lead stages, deal values, and forecast reports.
- Collaborate on a project charter doc while assigning tasks from it in real time.
- Ask Claude via MCP for a Smart List of your high-priority work or a board summary.
- Run content production from brief to launch with phases, content types, and linked docs.
- Track a hiring pipeline from hiring request through onboarding with sources and seniority.
- Generate a weekly time management worksheet to protect your team's focus time.
Models Under the Hood
as of 2026-10-15
Limitations
- Vaiz is a browser-based workspace; the live pricing page bills per user yearly on Pro ($5 per user/month billed yearly, 500 GB storage, unlimited automations) or Premium ($9 per user/month billed yearly, unlimited storage, higher MCP limits).
- The most AI-heavy capabilities — Vaiz Agent, coding sessions, triage intelligence, memory layer, and higher MCP limits — are gated to Premium, with Vaiz Agent not included on Pro, so AI-heavy teams pay for the upper tier.
- Every plan starts with a 14-day free trial with full access and no credit card required.
as of 2026-10-09
Verification history
We have re-verified Vaiz 10 times since . Each pass re-reads the vendor's own pages and re-checks every listed field against that evidence; passes where nothing had changed are marked as such.
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
Showing the 6 most recent of 10 verification passes.
Free to cite with attribution — this page re-verifies continuously.
12-month cost
Project the real annual outlay, including the implied monthly cost when only an annual tier is published.
Vendor list price only. Add-on usage, seat overages, and contract minimums are surfaced under Hidden costs & gotchas.
Plans compared
For each published Vaiz tier: who it actually fits, and what it adds vs. the previous tier. Cross-reference the cost calculator above for projected annual outlay.
Pro
$5 per user/month (billed yearly)
Ideal for
Small and mid-size marketing, ops, agency, and dev teams that want one workspace for tasks and docs without AI extras on every seat.
What this tier adds
Adds the production toolkit over the trial: unlimited members, 500 GB storage, unlimited automations and history, Gantt with dependencies, MCP access.
Premium
$9 per user/month (billed yearly)
Ideal for
AI-heavy teams and scaling orgs that want agent workflows, coding sessions, and a dedicated account manager.
What this tier adds
Adds over Pro: unlimited storage, Vaiz Agent, higher MCP limits with a usage dashboard, coding sessions, triage intelligence, memory layer, priority 24×365 support.
Where the pricing makes sense
The company stage and team size where Vaiz's pricing actually pencils out — and where peers do it cheaper.
Pro at $5 per user/month billed yearly is cheaper per seat than Jira ($1,042 for 5 seats yearly with Confluence, per Vaiz's own comparison) and undercuts most tracker-plus-wiki bundles. Premium at $9 per user/month billed yearly is still below many single-purpose PM tools, but it's the tier you need for Vaiz Agent. Small teams win hard on price; the calculus shifts only if you need AI on every seat.
Setup time & first value
How long it actually takes to get something useful out of Vaiz — broken out by persona, not the marketing-page minute.
Solo or small team: under 30 minutes using a template (Scrum, Kanban, marketing, recruitment) and the 14-day trial with no credit card. Mid-size team: a day or two to configure roles, custom fields, and pipelines across projects. Larger orgs: plan a week, since importers for some incumbent tools are still marked coming soon and Vaiz suggests a call for unsupported migrations.
Switching to or from Vaiz
How to bring data in from common predecessors and how to get it back out — written for the switcher, not the buyer.
- →From Jira plus Confluence: use the project importer for projects and rebuild wiki pages as Vaiz docs, then link them to tasks.
- →From Trello or Asana-style boards: pick a Kanban or default template and import tasks, then set WIP limits per column.
- →From Notion: rebuild databases as boards plus docs; relational rollups are not matched, so restructure around milestones and Smart Lists.
- →From an unlisted tool: three importers are still marked coming soon, so contact sales for a guided workspace move.
- ↗To Jira: export tasks and rebuild docs in Confluence; Vaiz does not document an outgoing Jira exporter.
- ↗To Notion: move documents and boards manually, since Notion relational views would need rebuilding from scratch.
- ↗To Linear plus a wiki: keep engineering tasks in Linear and port docs to the wiki of your choice.
Integrations
Resources & Guides
Tutorials & Learning
YouTube returned 6 videos for “Vaiz”, and we withheld 6: 6 could not be judged, because “Vaiz” is a single word that other videos use for other things. We are showing none, because we could not prove any of them are about Vaiz.
Official links
Featured Head-to-Head Comparisons
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Vaiz vs Poke Interaction Co
Vaiz and Poke serve completely different needs: Vaiz is a comprehensive work management platform for teams that need tasks, docs, and boards in one place, while Poke is a personal AI assistant that lives in your messaging apps. If your priority is team collaboration and project tracking, choose Vaiz. If you want an AI to manage your email, calendar, and tasks via chat, choose Poke. There is no overlap, so the choice depends entirely on whether you need a team tool or a personal assistant.
Vaiz vs Guesty
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