Reclaim.ai
Reclaim.ai is an AI calendar whose 24/7 scheduling agents defend focus time, place tasks, and resolve meeting conflicts automatically.
Pick Reclaim when you want the calendar itself to negotiate — its agents defend focus time and rebalance meetings instead of just handing out booking links, and five of them run free. Teams needing department-level time trends get them on Business. If you only want an external booking page, Calendly is cheaper and simpler; if you're not on Google Calendar or Outlook, look elsewhere.
Verified 22h ago · liveness 81/100 · cite: rightaichoice.com/tools/reclaim-ai
- Engineering teams defending focus time and improving sprint planning
- Sales teams needing faster meeting booking plus time for routine work
- Executive assistants managing multiple calendars and tracking time
- HR teams improving work-life balance and recruitment planning
- Teams that only need a simple external booking link
- Organizations whose scheduling does not run on Google Calendar or Outlook
- People who want to approve every calendar change manually
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Skip Reclaim if you only need a public booking page and never want an agent touching your existing calendar — Calendly does that job without the scheduling logic.
Starter's $10/seat/mo rate requires annual billing; month-to-month costs $12/seat/mo, so paying monthly adds roughly 20% to the sticker price.
Lite is free forever for one user, making Reclaim cheaper than most AI calendar tools at the entry point. Starter at $10/seat/mo billed annually ($12 monthly) and Business at $15/seat/mo billed annually ($18 monthly) land below enterprise scheduling suites and include a 14-day Business trial. Custom-priced Enterprise fits organizations needing SSO and no-meeting-day programs.
In short
Reclaim.ai — Reclaim.ai is an AI calendar whose 24/7 scheduling agents defend focus time, place tasks, and resolve meeting conflicts automatically. Best for Engineering teams defending focus time and improving sprint planning, Sales teams needing faster meeting booking plus time for routine work, Executive assistants managing multiple calendars and tracking time. Free to start; paid plans from $10/user/mo.
What's new in Reclaim.ai
Checked yesterdayAcross the latest 3 updates: 3 feature updates.
AI Assistant Chat Launch
Reclaim added an AI Assistant you can chat with to plan, prioritize, and optimize your schedule, including asking it to reschedule all low-priority tasks to next week.
Team OOO Calendar
Automatic out-of-office visibility for teams — members see who is OOO and Reclaim schedules around it.
Workforce Analytics
Department-level time trends and reports showing how time is spent across meetings, tasks, and habits.
What people actually say about Reclaim.ai — is it worth it?
We ran a structured research pass across product reviews, community discussions, and post-purchase forum threads to surface the patterns vendors won't publish themselves. Below: the recurring strengths, the hidden costs people mention most, and the cohort that consistently regrets adopting this tool.
21 mentions across 3 sources (Hacker News, YouTube, Product Hunt), 15 more we could not attribute · researched Oct 8, 2026.
Weighted by the 36 posts each of 3 sources contributed.
- +Adaptive focus time defense that reviewers consistently call genuinely useful and different from static blockers
- +Broad task-source integration (Asana, Jira, Linear, Todoist, ClickUp, Google Tasks) reduces tool-switching
- +Web-first design praised over forcing another native app onto users' phones
- +Calendar merging alone justified the subscription for at least one power user
- +Outlook support arrived in mid-2025, closing the biggest historical gap
- −Free tier shrunk to 1 week scheduling range and 1 habit as of early 2026
- −Setup is reportedly heavyweight enough that some users abandon it before seeing value
- −Critical HN users dismiss the AI as 'hype only' rather than genuinely intelligent
- −'Annoying' AI behavior was cited as a reason one user built a competing simpler tool
- −No native mobile app — fine for some, a dealbreaker for others
- • Free tier limits tightened between 2025 and 2026 — effectively a price increase for light users
- • Monthly billing is 20% more expensive than annual, a real cost if you don't want to commit
- • Team-level features require moving every seat to Starter or Business, so per-user math adds up fast
- • Every account starts with a 14-day Business trial, creating an implicit upgrade expectation
Viability Score
How well maintained and how widely used is Reclaim.ai? Built from what the vendor actually publishes (docs, changelog, tutorials, integrations, pricing), whether the site is live, and how much real users discuss it. How we calculate this
Last calculated: October 2026
How we score →Key Features
- AI Focus Time defends a weekly deep-work goal against new invites
- AI Habits flex recurring routines into best-fit scheduling windows
- AI Buffer Time schedules breaks and travel after video calls
- AI Smart Meetings monitor and resolve conflicts across recurring meetings
- Meeting Quality flags invites awaiting your true/false response
- AI Tasks auto-schedule prioritized tasks from connected tools
- AI Calendar Sync defends availability across multiple calendars
- AI Scheduling Links share availability with smart priority settings
- AI Planner automates the daily plan and manages smart events
- AI Assistant Chat for natural-language schedule planning and rescheduling
- AI Time Tracking analyzes time across meetings, tasks, and balance metrics
- Workforce Analytics reports department-level time trends
- Team OOO Calendar for automatic out-of-office visibility
- Slack Status Sync updates your status from your calendar
- Free Pomodoro Timer for focus sessions
About Reclaim.ai
Reclaim.ai is an AI calendar that runs scheduling agents around the clock to protect deep work, drop tasks into open slots, and settle meeting conflicts. It targets anyone whose calendar is the bottleneck: engineering teams defending sprint time, sales reps who want faster booking, executive assistants juggling multiple schedules, and HR teams tracking work-life balance. On the free Lite plan you get five AI Agents — Focus Time, Habits, Buffer Time, Smart Meeting, and Meeting Quality — so a weekly deep-work goal, recurring workouts, and post-call breaks all get auto-placed around what's already booked. Tasks sync from Asana, Jira, Linear, Todoist, ClickUp, and Google Tasks, then schedule by priority. AI Scheduling Links, AI Calendar Sync, an AI Planner, and an AI Assistant Chat handle the rest of the daily plan. Team features add a Team OOO Calendar, Workforce Analytics with department-level trends, Slack Status Sync, and enterprise initiatives like No Meeting Day. Reclaim reports 600,000+ users across 70,000 companies, a 4.8-star G2 rating, and states it does not train AI on your data. Every account starts with a free 14-day trial of Business. Where it sits: if you only need a public booking page, Calendly is the simpler tool. Reclaim's edge is acting on your calendar — defending time and rescheduling conflicts — rather than just publishing slots. It assumes you live on Google Calendar or Outlook.
Behind the Verdict
Reclaim's bet is that your calendar should act, not just display. That's the whole reason to consider it over a booking tool: agents move events, add buffer, and reschedule low-priority work without you approving each change. We'd reach for it when the recurring problem is focus time getting eaten — engineering sprints, marketing campaign weeks, sales reps who never get routine-work blocks. Start on Lite. Five AI Agents, one Calendar Sync, and one Scheduling Link cover a single user's deep-work goal at no cost, and if your schedule is simple that may be all you need. Step to Starter for longer scheduling ranges and more events; go Business for team scheduling links, AI Time Tracking, and Workforce Analytics, which is the tier HR and ops teams actually care about. The caveat: Reclaim assumes you want automation to run the show. People who want to approve every calendar change will find it intrusive. It's also built around Google Calendar and Outlook, so if your scheduling runs elsewhere, this isn't the tool. Compared with Calendly, Reclaim is the heavier, more opinionated choice — you're buying scheduling intelligence, not just a booking page. The free 14-day Business trial plus free-forever Lite means you can watch the agent behavior before spending anything.
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Real-world workflow fit
Concrete scenarios for the personas Reclaim.ai actually fits — and what changes day-one when you adopt it.
Sets a 15-hour weekly Focus Time goal, connects Jira so sprint tickets appear as tasks, and converts the daily stand-up to a Smart Meeting.
Outcome: Deep-work blocks get defended against new invites, tickets land in open slots by priority, and the stand-up reschedules instead of stacking on top of coding time.
Publishes a Scheduling Link with smart priority settings, adds Buffer Time after video calls, and uses Slack Status Sync.
Outcome: Higher-priority prospects book sooner, the calendar keeps recovery gaps after calls, and teammates see accurate availability without asking.
Syncs multiple calendars with Calendar Sync, uses Smart Meetings to resolve conflicts across attendees, and checks Workforce Analytics weekly.
Outcome: Availability is defended across every schedule, conflicts resolve automatically, and time-trend reports replace manual calendar auditing.
Use Cases
- Set a weekly Focus Time goal and let the agent defend those blocks against meeting invites.
- Auto-schedule prioritized Asana or Jira tasks into open calendar slots instead of a backlog.
- Convert recurring meetings to Smart Meetings so conflicts get monitored and resolved automatically.
- Share Scheduling Links with smart priority settings to book the right meetings sooner.
- Report department-level time trends across meetings, tasks, and habits with Workforce Analytics.
- Make out-of-office status automatic so the team schedules around who is away.
- Automate recurring habits like exercise or reading so they flex around your calendar.
- Ask the AI Assistant to reschedule all low-priority tasks to next week.
Models Under the Hood
as of 2026-10-16
Limitations
- Lite is capped at 1 user, a 1-week scheduling range, 1 calendar sync, and 1 scheduling link, with integrations limited to Google Tasks, Slack, Zoom, and Google Meet.
- Scheduling range and the number of smart events are fixed by your tier, so heavy users hit those ceilings and must upgrade.
- Team scheduling links and Slack status sync start at Starter; Workforce Analytics and AI Time Tracking start at Business; SSO and advanced security require custom-priced Enterprise.
- It assumes Google Calendar or Outlook as your primary calendar.
as of 2026-09-29
Verification history
We have re-verified Reclaim.ai 20 times since . Each pass re-reads the vendor's own pages and re-checks every listed field against that evidence; passes where nothing had changed are marked as such.
- — re-checked, vendor evidence unchanged
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-checked, vendor evidence unchanged
- — re-checked, vendor evidence unchanged
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
Showing the 6 most recent of 20 verification passes.
Free to cite with attribution — this page re-verifies continuously.
12-month cost
Project the real annual outlay, including the implied monthly cost when only an annual tier is published.
Vendor list price only. Add-on usage, seat overages, and contract minimums are surfaced under Hidden costs & gotchas.
Plans compared
For each published Reclaim.ai tier: who it actually fits, and what it adds vs. the previous tier. Cross-reference the cost calculator above for projected annual outlay.
Lite
$0/mo
Ideal for
One individual on Google Calendar or Outlook who wants to test AI Focus Time, Habits, and Buffer Time before paying.
What this tier adds
Free starting tier: 5 AI agents, Focus Time goals, Habits, Buffer Time, 1 user team, 1-week scheduling range, 1 Calendar Sync.
Starter
$10/seat/mo billed annually, $12/seat/mo monthly
Ideal for
Small teams that need team scheduling links, Smart Meeting controls, and a longer scheduling range.
What this tier adds
Adds longer scheduling ranges, more events and habits, team scheduling links, Slack status sync, and Smart Meeting controls over Lite.
Business
$15/seat/mo billed annually, $18/seat/mo monthly
Ideal for
Managers who need to see how the team spends time and track effort across meetings, tasks, and habits.
What this tier adds
Adds Workforce Analytics, AI Time Tracking, Team OOO Calendar, and priority support over Starter.
Enterprise
Custom
Ideal for
Larger organizations rolling out focus-time policy and needing SSO plus dedicated support.
What this tier adds
Adds custom scheduling ranges, advanced security and SSO, dedicated support, and enterprise initiatives like No Meeting Day.
Where the pricing makes sense
The company stage and team size where Reclaim.ai's pricing actually pencils out — and where peers do it cheaper.
Lite is free forever for one user, making Reclaim cheaper than most AI calendar tools at the entry point. Starter at $10/seat/mo billed annually ($12 monthly) and Business at $15/seat/mo billed annually ($18 monthly) land below enterprise scheduling suites and include a 14-day Business trial. Custom-priced Enterprise fits organizations needing SSO and no-meeting-day programs.
Setup time & first value
How long it actually takes to get something useful out of Reclaim.ai — broken out by persona, not the marketing-page minute.
Individual on Google Calendar or Outlook: about 15 minutes to connect the calendar, set a Focus Time goal, and convert recurring meetings to Smart Meetings. Team rollout: plan a few days to invite members, add the OOO Calendar, and route task integrations. Anyone whose scheduling lives outside Google Calendar or Outlook should expect incompatibility, not a longer setup.
Switching to or from Reclaim.ai
How to bring data in from common predecessors and how to get it back out — written for the switcher, not the buyer.
- →From Calendly: connect Google Calendar or Outlook, then recreate booking pages as Scheduling Links with smart priority settings.
- →From Google Calendar alone: install Reclaim, set a Focus Time goal, and let the agent defend blocks instead of manually blocking them.
- →From Asana or Jira backlogs: connect the integration so prioritized tasks schedule into open calendar slots automatically.
- ↗To a simple booking tool: export your Scheduling Link URLs so external bookers keep working after you switch.
- ↗To Google Calendar alone: disable smart events and delete agent-managed Focus Time and Habits blocks so your calendar returns to plain events.
- ↗To a team time-analytics platform: export Workforce Analytics reports before your Business subscription ends.
Integrations
Resources & Guides
- Resourcereclaim.ai
Reclaim | Blog
Helpful link from reclaim.ai
- Resourcereclaim.ai
Webinars & Demos
Helpful link from reclaim.ai
- Resourcereclaim.ai
Productivity Glossary: Work Terms & Definitions Explained
Helpful link from reclaim.ai
- Resourcereclaim.ai
Pomodoro Timer: let’s get stuff done
Helpful link from reclaim.ai
Tutorials & Learning
Reclaim.ai: The AI Time Management App I Wish I Had 10 Years Ago
Kevin Stratvert
What is Reclaim.ai? AI Scheduling for Google & Outlook Calendar 🗓️✨
Reclaim AI
初心者向けReclaim AIチュートリアル2026（最高のAIカレンダープランナー）
Tutorials with Jordan
YouTube returned 6 videos for “Reclaim.ai”, and we withheld 1: 1 could not be judged, because “Reclaim.ai” is a single word that other videos use for other things. Showing the 5 we can prove are about Reclaim.ai.
Official links
Tools that pair well with Reclaim.ai
Common stack mates teams adopt alongside Reclaim.ai, with the specific reason each pairing earns its keep.
Calendly
Calendly handles meeting scheduling, AI notetaking, payments, and follow-up in one place.
Avoma
Avoma is an AI meeting assistant that records, transcribes, scores, and turns sales calls into coaching, forecasting, and scheduling
Vimcal
Keyboard-first AI calendar that schedules meetings from typed availability in under 100ms.
Featured Head-to-Head Comparisons
Clockwise vs Reclaim Ai
Pick Reclaim.ai. Clockwise is discontinued: it closed on March 27, 2026 when its team joined Salesforce, and user data was deleted rather than transferred. Reclaim.ai covers the same job (automatic focus time, smart meetings and habit scheduling on Google Calendar) and is actively maintained. The comparison below is kept as a record of how the two stacked up while Clockwise was live.
Calendly vs Reclaim Ai
Akiflow vs Reclaim Ai
Reclaim Ai vs Sunsama
Atomic vs Reclaim Ai
Pick Atomic if your pain is the act of scheduling itself — you'd rather say 'move Tuesday's standup to 3 PM' than drag a block, and you want conflict detection and voice input with minimal setup. Pick Reclaim.ai if your pain is that your calendar gets eaten alive — you need agents defending a weekly focus goal, scheduling tasks from Jira/Linear/Asana, and auto-placing buffers after video calls. Atomic is a command layer for your calendar; Reclaim is an autopilot for it. They overlap on multi-timezone sync and conflict resolution, but the mental model — you direct it vs. it runs your week — is the real decision.
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