Mina Meeting Assistant
Active AI meeting assistant that speaks up, answers live, and automates actions during calls
Mina is a smart buy for revenue and ops teams that want meeting AI to be a participant, not a passive recorder. The $20/mo Pro launch price undercuts rivals while adding live speaking and workflow automation, making it strong value if you'll actually use the action features. If you only need quiet transcription, cheaper passive tools fit better — Mina's strengths are moot if you never let it talk.
Verified 3d ago · liveness 75/100 · cite: rightaichoice.com/tools/mina-meeting-assistant
- Sales teams needing live coaching and CRM automation during calls
- Customer success teams tracking commitments, health scores, and churn risk
- Engineers running scrum ceremonies with automatic Jira ticket filing
- Recruiters automating interview scorecards and debriefs in their ATS
- Users wanting only passive transcription without AI interruption
- Organizations with strict no-recording or privacy policies
- Budget-conscious individuals needing unlimited free transcription
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Skip Mina if you need quiet, passive transcription without AI speaking up, or if your organization has strict no-recording policies that prohibit an active AI participant.
Going past your monthly credit allowance may incur extra charges or require upgrading to a higher tier, which can add up for heavy users.
Mina's pricing is competitive for teams that want active meeting AI. At $20/mo for Pro (launch), it's cheaper than many passive note-takers that cost $25+/mo, and it includes live participation and CRM integrations. For startups, Pro Plus at $49/mo offers unlimited notetaking and the full Skill Creator, which is a strong value compared to enterprise meeting AI tools that cost $100+/mo per user.
In short
Mina Meeting Assistant — Active AI meeting assistant that speaks up, answers live, and automates actions during calls. Best for Sales teams needing live coaching and CRM automation during calls, Customer success teams tracking commitments, health scores, and churn risk, Engineers running scrum ceremonies with automatic Jira ticket filing. Free to start; paid plans from $2040/mo.
What's new in Mina Meeting Assistant
Checked 9 days agoAcross the latest 2 updates: 2 feature updates.
New agent-based skills for Sales, Engineering, Talent, and CS
Introduced function-aligned teammates like Sales Engineer, Scrum Master, and Recruitment Interview Loop, each with job descriptions and success metrics.
Added Proactive Agents
Enabled scheduling of agents to act between meetings, such as sending follow-ups or updating systems automatically.
What people actually say about Mina Meeting Assistant — is it worth it?
We ran a structured research pass across product reviews, community discussions, and post-purchase forum threads to surface the patterns vendors won't publish themselves. Below: the recurring strengths, the hidden costs people mention most, and the cohort that consistently regrets adopting this tool.
15 mentions across 1 source (Lemmy) · researched Jul 2, 2026.
- +Active participation during meetings, not just passive recording.
- +Can answer questions and provide live summaries in real time.
- +Automates follow-up tasks like emails, CRM updates, and code execution.
- +Customizable knowledge base for company-specific context and roles.
- +Free tier available for basic meeting assistance.
- −No verified user reviews or community feedback available.
- −Active participation may disrupt meeting flow or cause awkwardness.
- −Accuracy of live transcription and question-answering is unproven.
- −Learning curve for setting up custom knowledge base and workflows.
- −Mobile apps still in development, limiting on-the-go use.
- • Possible overage charges for meeting minutes beyond plan limit
- • Add-on integrations may cost extra
Viability Score
How well maintained and how widely used is Mina Meeting Assistant? Built from what the vendor actually publishes (docs, changelog, tutorials, integrations, pricing), whether the site is live, and how much real users discuss it. How we calculate this
Last calculated: September 2026
How we score →Key Features
- Active voice participation in meetings with live Q&A
- Real-time transcription and notes
- Live answers from your connected tools and knowledge base
- Workflow automation: CRM updates, ticket filing, follow-ups
- 200+ integrations (Slack, Salesforce, Jira, Linear, and more)
- 40+ built-in skills for sales, engineering, recruitment, CS, L&D
- Custom assistant creation per role (Sales Engineer, Scrum Master, etc.)
- Proactive Agents that act on a schedule
- Memory: search across transcripts, speakers, timelines
- User-controlled interjection (you decide when Mina speaks)
- Secure OAuth authentication
- SOC 2 Type II certified, GDPR friendly, 256-bit encryption
- Skill Creator for custom capabilities
- Joins Zoom, Google Meet, and Microsoft Teams
- Works on desktop, mobile, and via browser
About Mina Meeting Assistant
Mina Meeting Assistant is an AI meeting copilot that actively participates in real-time, not just transcribes. It joins calls on Zoom, Google Meet, or Microsoft Teams, listens, and speaks up with live answers, pulling context from your connected tools. Instead of waiting for post-call summaries, Mina drafts proposals, updates CRMs, files tickets, and sends follow-ups while the meeting is still happening — turning conversations into outcomes on the spot. Built for sales teams, engineers, recruiters, and customer success managers, Mina comes with 40+ built-in skills and 200+ integrations, spanning Slack, HubSpot, Salesforce, Jira, Linear, and hundreds more. You can deploy out-of-the-box or create custom assistants tailored to roles like Sales Engineer, Scrum Master, or Recruiter. Each assistant has a job description, a success metric, and a seat on the team — Mina markets them as teammates, not toolkits. Beyond the live meeting, Proactive Agents can be scheduled to act between meetings — sending follow-ups, updating systems, and keeping momentum without manual effort. For security-conscious organizations, Mina is SOC 2 Type II certified, GDPR friendly, and uses 256-bit encryption, with secure OAuth and user-controlled interjection (you decide when Mina speaks). Memory features let you search across transcripts, speakers, and timelines to surface decisions. Pricing is tiered: a free plan with 500 one-time credits for trying the basics, a Pro plan at $20/month (launch offer, regularly $40) for daily work with 2,000 monthly credits, and a Pro Plus plan at $49/month (launch offer, regularly $79) for growing teams with unlimited notetaking and full Skill Creator access. Enterprise plans are custom-priced with volume pricing and priority support. Mina distinguishes itself from passive notetakers like Otter or Fireflies by actively participating and delivering real-time outputs — it's for teams that want their meeting AI to be a participant, not a silent recorder.
Behind the Verdict
Most meeting AI tools listen and transcribe. Mina actually talks — it answers questions live, pulls data from your CRM or ticketing system, and posts updates mid-call. That's the core pitch, and it's a genuinely different value prop from Otter or Fireflies. If you're in sales, engineering, recruiting, or CS, and you're drowning in post-meeting follow-up work, Mina can automate a big chunk of that grind. Pick Mina when you want your meeting assistant to be a teammate, not a tape recorder. The 40+ built-in skills cover common roles like Sales Engineer and Scrum Master, and the Skill Creator lets you build custom skills for your exact workflow. Proactive Agents extend that beyond the call — schedule follow-ups or system updates to run automatically. That's where the real ROI lives. Pass on Mina if you just need a quiet notetaker. The free tier is limited — 500 one-time credits — and the Pro launch price jumps to $40 after the offer (though it's still competitive). If your meetings are sensitive or you have strict no-recording policies, Mina's active participation could be a problem; you control when it speaks, but it's recording and processing everything. The closest alternative is a passive tool like Otter or Fireflies, which are cheaper or free for unlimited note-taking but don't act. Then there's more interactive AI like Fathom or Sana, but few match Mina's breadth of 200+ integrations. In practice, Mina shines for teams already using Salesforce, HubSpot, Jira, or Linear — you'll see immediate wins with CRM updates and ticket filing. Watch out for the credit system: credits refresh monthly, and the free tier is just for trying. If you hit your limit, you're locked out of core features. Also, custom skills are gated to Pro Plus, so if you want deep customization,
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Real-world workflow fit
Concrete scenarios for the personas Mina Meeting Assistant actually fits — and what changes day-one when you adopt it.
Joining a discovery call with a prospect.
Outcome: Mina answers product questions live, pulls account context from the CRM, and drafts a follow-up proposal before the call ends.
Running the daily standup.
Outcome: Mina prompts each engineer, captures blockers, files Jira tickets automatically, and posts a digest to Slack.
Conducting an interview loop.
Outcome: Mina briefs interviewers pre-loop, tracks rubric coverage live, and writes evidence-backed scorecards to the ATS for approval.
Use Cases
- Sales: Live discovery, MEDDPICC, CRM updates during calls
- Engineering: Run standups, capture blockers, file Jira tickets, post digest to Slack
- Recruiting: Run interview loops, brief interviewers, write scorecards to ATS
- Customer Success: Prepare QBRs, track health, draft meeting reports, escalate churn risk
- Learning & Dev: Run training cohorts, track engagement, generate personalized feedback
- Busy executives: Get live answers and summaries during back-to-back meetings
Models Under the Hood
as of 2026-08-28
Limitations
- Mina relies on cloud processing and requires an internet connection.
- There is no offline mode or on-premise deployment option.
- The free tier is limited to 500 one-time credits, which may not be enough for regular use.
- Credit-based pricing can be a constraint for high-volume users.
- While Mina has many integrations, some advanced features like custom API access are only available on the Enterprise plan.
- Voice participation may not be suitable for all meeting cultures or those with strict recording policies.
- Users must opt into allowing Mina to speak, which requires tuning to avoid interruptions.
as of 2026-08-25
Verification history
We have re-verified Mina Meeting Assistant 8 times since . Each pass re-reads the vendor's own pages and re-checks every listed field against that evidence; passes where nothing had changed are marked as such.
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-checked, vendor evidence unchanged
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-checked, vendor evidence unchanged
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
Showing the 6 most recent of 8 verification passes.
Free to cite with attribution — this page re-verifies continuously.
12-month cost
Project the real annual outlay, including the implied monthly cost when only an annual tier is published.
Vendor list price only. Add-on usage, seat overages, and contract minimums are surfaced under Hidden costs & gotchas.
Plans compared
For each published Mina Meeting Assistant tier: who it actually fits, and what it adds vs. the previous tier. Cross-reference the cost calculator above for projected annual outlay.
Free
$0/mo
Ideal for
Solo users who want to try Mina with 500 one-time credits and basic skills.
What this tier adds
Entry tier with 500 one-time credits, starter skills, and community integrations.
Pro
$20/mo (launch offer, regularly $40/mo)
Ideal for
Daily users who need 2,000 monthly credits and integrations with Salesforce, HubSpot, and Zapier.
What this tier adds
Adds 2,000 monthly credits, Executive Mina Access, Proactive Agent, 10 custom skills, and sales/CRM integrations.
Pro Plus
$49/mo (launch offer, regularly $79/mo)
Ideal for
Growing teams or individuals who need unlimited notetaking and full Skill Creator access.
What this tier adds
Adds unlimited notetaking, full Skill Creator, workspace access, Slack support, and dedicated onboarding.
Enterprise
Custom
Ideal for
Large organizations needing custom API access, volume pricing, and priority support.
What this tier adds
Offers custom API access, team features, and volume pricing; everything in Pro Plus plus custom contracts.
Where the pricing makes sense
The company stage and team size where Mina Meeting Assistant's pricing actually pencils out — and where peers do it cheaper.
Mina's pricing is competitive for teams that want active meeting AI. At $20/mo for Pro (launch), it's cheaper than many passive note-takers that cost $25+/mo, and it includes live participation and CRM integrations. For startups, Pro Plus at $49/mo offers unlimited notetaking and the full Skill Creator, which is a strong value compared to enterprise meeting AI tools that cost $100+/mo per user.
Setup time & first value
How long it actually takes to get something useful out of Mina Meeting Assistant — broken out by persona, not the marketing-page minute.
You can get started within minutes: sign up, connect your calendar (Google or Outlook), and add Mina to a meeting via Zoom, Google Meet, or Microsoft Teams. Deploying a pre-built skill like Sales Engineer takes about 30 minutes to configure. Custom skills may take a few hours to tailor to your workflow.
Switching to or from Mina Meeting Assistant
How to bring data in from common predecessors and how to get it back out — written for the switcher, not the buyer.
- →From Otter: Export your past transcripts, then set up Mina with your meeting platforms. Recreate any critical workflows as skills.
- →From Fireflies: Connect your integrations (e.g., Salesforce, Slack) and transfer any custom fields or templates into Mina's skills.
- →From manual note-taking: Simply start inviting Mina to meetings; your notes will be automated from day one.
- ↗To Otter: Export your transcripts from Mina (if available) and import into Otter. Recreate any automation in Otter's workflows.
- ↗To Fireflies: Use Mina's export features to save transcripts and notes, then upload to Fireflies. You'll need to manually set up any integrations.
Integrations
Resources & Guides
Tutorials & Learning
Official links
Tools that pair well with Mina Meeting Assistant
Common stack mates teams adopt alongside Mina Meeting Assistant, with the specific reason each pairing earns its keep.
tl;dv
AI meeting notetaker that records, transcribes, summarizes, and automates CRM updates.
Read.ai
AI meeting agent that turns meetings, emails, and messages into summaries, action items, and instant answers.
Voicenotes
AI notetaker that works in the background, turns meetings into notes and answers, bot-free.
Featured Head-to-Head Comparisons
Mina Meeting Assistant vs Locus Robotics
Locus Robotics and Mina Meeting Assistant serve entirely different domains, so the choice depends on your need: if you run a high-volume warehouse and seek to boost productivity by 2-3x with flexible automation, Locus Robotics is the clear pick with its RaaS model and latest Locus Array Physical AI. If you're a professional drowning in meetings and need an active AI that can speak, take notes, and automate follow-ups in real time, Mina Meeting Assistant's freemium entry and live participation are unmatched. No overlap—choose based on whether you need to move physical goods or streamline conversations.
Mina Meeting Assistant vs Truleo
Truleo and Mina serve completely different markets: Truleo is a specialized law enforcement intelligence platform for connecting siloed data and automating lead generation, while Mina is a general-purpose active meeting assistant for business professionals. Choose Truleo if you're in law enforcement and need to automate case research and report writing. Choose Mina if you want an AI that actively participates in business meetings and automates follow-ups.
Mina Meeting Assistant vs Presto Voice
If you run a QSR chain with drive-thrus, Presto Voice is the clear choice for boosting revenue and efficiency with proven upselling. For sales teams and busy professionals drowning in meetings, Mina Meeting Assistant automates note-taking and follow-ups live. These tools serve entirely different needs, so choose based on your operational domain.
Alternatives to Mina Meeting Assistant
View alltl;dv
AI meeting notetaker that records, transcribes, summarizes, and automates CRM updates.
Read.ai
AI meeting agent that turns meetings, emails, and messages into summaries, action items, and instant answers.
Voicenotes
AI notetaker that works in the background, turns meetings into notes and answers, bot-free.
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