Shadow

Shadow

Shadow is a Mac AI assistant that transcribes meetings without a bot and runs your own prompts on what you say, see, and select.

75/100Safe BetFree · from $8/moFreemium

On a Mac where half your day is meetings and half is writing, Shadow earns its $8/mo — and the Free tier ($0/mo, unlimited transcription, recording, and Smart Screenshots, plus 2 weeks of Plus) is enough to prove it. Bot-free capture plus screen context is a real difference from Otter, Fireflies, or Fathom: you get what was shown, not only what was said. Skip it if you need Windows, a web dashboard, shared team workspaces, or cross-device sync.

Verified 2d ago · liveness 75/100 · cite: rightaichoice.com/tools/shadow

Best for
  • Mac users in back-to-back calls who want notes waiting when the call ends
  • Consultants and sales reps who need structured outputs like BANT breakdowns
  • People who write the same messages all day and want shortcut-driven drafts
  • Product and diligence teams building decision logs, evidence ledgers, or incident postmortems
Not ideal for
  • Windows or Linux users — Shadow is Mac-only
  • Teams needing shared workspaces, device sync, or cross-device access
  • Anyone who wants a web dashboard to browse and manage recordings
Visit Website

IntermediateSolo Mac user: about 10 minutes — download the app, grant screen-capture and Full Disk Access permissions, and let Autopilot run its first meeting with a default Meeting Skill. Sales rep or consultant: 20–30 minutes to write or edit your own BANT or follow-up Skill and assign it a keyboard shortcut. Product or diligence lead: 30–60 minutes to build a decision-log or evidence-ledger Skill, wireDesktopNo public APIVerified 2d ago
Pricing
Free · from $8/mo
FreemiumFree tier2 plans3 hidden costs
Learning curve
Intermediate
Solo Mac user: about 10 minutes — download the app, grant screen-capture and Full Disk Access permissions, and let Autopilot run its first meeting with a default Meeting Skill. Sales rep or consultant: 20–30 minutes to write or edit your own BANT or follow-up Skill and assign it a keyboard shortcut. Product or diligence lead: 30–60 minutes to build a decision-log or evidence-ledger Skill, wire
Runs on
Desktop
No public API · 4 integrations
Who it's for
Independent consultant on a MacSales rep on a MacProduct manager or diligence lead on a Mac
Live sentiment
Is Shadow actually worth it?

We scan live Reddit threads, YouTube comments, X posts, G2 reviews and other communities — and hand you an honest verdict in under a minute.

  • Honest verdict, not marketing
  • Real pros & cons from real users
  • Attributed quotes with receipts
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Skip it if

Skip Shadow if you work primarily on Windows or Linux, need a shared team workspace with a browser dashboard and cross-device sync, or want a bot that visibly announces recording to everyone on the call.

The 30-second take
Biggest gripe

The Free tier caps you at zero unlimited AI features — Action Skills, AI Meeting Notes, Meeting Skills, and AI Chat all require the $8/mo Plus upgrade, so heavy Skill users will pay within the first week.

Price reality

At $8/mo billed monthly or annually, Plus undercuts Otter, Fireflies, and Fathom's paid seats, which typically run higher per user per month and bundle a cloud dashboard Shadow deliberately doesn't have. The Free tier is unusually generous — unlimited transcription, recording, and Smart Screenshots forever — so solo Mac users can run a long trial at $0. Teams, and anyone who needs Windows or cross-device sync, will find cheaper-per-head options among the bot-based meeting tools.

In short

Shadow — Shadow is a Mac AI assistant that transcribes meetings without a bot and runs your own prompts on what you say, see, and select. Best for Mac users in back-to-back calls who want notes waiting when the call ends, Consultants and sales reps who need structured outputs like BANT breakdowns, People who write the same messages all day and want shortcut-driven drafts. Free to start; paid plans from $8/mo.

What's new in Shadow

Checked today

Across the latest 10 updates: 1 feature update and 9 community discussions.

DiscussionBlog·7 days agoNewest

Shadow Blog: AI Agent Action Gates — Separating Capability From Permission

Shadow published a post on action gates and receipts for AI agents, framing permission as distinct from capability in response to Anthropic's unintended-actions report.

DiscussionBlog·11 days ago

Shadow Blog: What a Mac AI Assistant Should Ask For Under Apple's Full Disk Access Rules

Shadow outlines a permission map for Mac AI assistants as Apple tightens Full Disk Access controls, arguing for explicit, scoped user consent.

DiscussionBlog·12 days ago

Shadow Blog: ChatGPT's Zoom Workflow vs Shadow Comparison

Shadow compares its Mac-native meeting capture, speaker separation and auto start/stop against ChatGPT's transcript-based Zoom follow-up drafting.

DiscussionBlog·13 days ago

Shadow Blog: MCP Events and a Permissioned Trigger Contract

Shadow proposes an event contract for MCP Events covering signal, permitted response, approval gate and recovery path before an assistant acts.

DiscussionBlog·13 days ago

Shadow Blog: Evidence-First AI Incident Review Notes

Shadow documents a source-linked postmortem workflow that keeps AI from inventing timeline, root cause, impact or owners in incident reviews.

DiscussionBlog·14 days ago

Shadow Blog: AI Weekly Product Review Packet

Shadow describes a weekly product review format covering evidence changes, decisions, commitments, risks and open questions in place of summary piles.

DiscussionBlog·14 days ago

Shadow Blog: AI Meeting Notes for Product Managers

Shadow published a review-first meeting note system for PMs that separates evidence, decisions, commitments and open questions across the product cycle.

FeatureBlog·14 days ago

Shadow Blog: AI Meeting Decision Log Template for Product Teams

Shadow released a decision log template that converts reviewed meeting evidence into state, authority, rationale, scope, actions and revisit triggers.

DiscussionBlog·17 days ago

Shadow Blog: OpenAI Dots vs Shadow Comparison

Shadow contrasts OpenAI Dots' always-on cloud agent with its own bounded Mac workflows driven by screen, voice, selected text and chosen meetings.

DiscussionBlog·19 days ago

Shadow Blog: Voice AI as an Action Interface

Shadow argues voice is shifting from dictation to a permissioned action input, citing ChatGPT Live plugins and Gemini Live cross-app delegation.

What people actually say about Shadow — is it worth it?

We scanned public community sources for Shadow on Jul 3, 2026 and could not establish that the discussion we found is about this tool rather than something else sharing its name. Our own analysis of that scan says the posts were off-subject. Rather than publish a sentiment score built on the wrong subject, we publish nothing here and re-run the scan.

Viability Score

75/100
Safe Bet

How well maintained and how widely used is Shadow? Built from what the vendor actually publishes (docs, changelog, tutorials, integrations, pricing), whether the site is live, and how much real users discuss it. How we calculate this

Recent activity
90
Traction
100
Site health
95
User sentiment
50
What the vendor publishes
40

Last calculated: October 2026

How we score →

Key Features

  • Autopilot Mode auto-detects meetings and records without pressing start
  • Bot-free meeting capture — Shadow never joins the call
  • Real-time speaker identification labels who said what
  • Smart Screenshot captures the meeting window (Zoom, Huddle, others)
  • Ask questions about a meeting — what was said and what was shown
  • Custom Meeting Skills: notes, BANT breakdowns, action items, follow-ups
  • Meeting Skills library including incident postmortems and decision logs
  • Action Skills triggered by keyboard shortcut from any app
  • Each Skill can have its own dedicated shortcut
  • Quick Access launcher to run or search Skills from anywhere
  • Voice Input for giving instructions, reported 3× faster than typing
  • Screen context — captures the active window when a Skill runs
  • Selected-text context read into the prompt
  • Output pasted at cursor or dropped into the focused field
  • Markdown export of transcripts and Skill outputs, readable by AI agents

About Shadow

FreemiumIntermediateNo APIDesktop

Shadow is a Mac AI meeting assistant from Taper Labs, Inc. that captures what you say, hear, and see during calls, then runs your own prompts — called Skills — on that context. It's aimed at Mac professionals who live in calls and text fields: consultants, sales reps, recruiters, PMs, founders, and diligence teams who want meeting notes ready the moment a call ends and fast drafts without switching apps. The core workflow splits in two. Autopilot Mode detects a meeting, records on its own, transcribes with real-time speaker identification, and captures the meeting window (Zoom, Huddle, anything) as a Smart Screenshot — Shadow never joins the call as a bot. When the meeting ends, Shadow runs a Meeting Skill you pick or write: meeting notes, a BANT breakdown, action items, a follow-up email, even a source-linked incident postmortem or a diligence evidence ledger. Because screenshots are captured alongside audio, the Ask feature can query what was shown, not only what was said. Outside calls, Action Skills fire from a keyboard shortcut in any app. Shadow grabs voice input, the active window, or selected text, runs your prompt, and pastes the result at your cursor or into the focused field. Each Skill can carry its own dedicated shortcut, and Quick Access launches or searches Skills from anywhere. Transcripts and outputs export as clean Markdown and can push to Zapier, n8n, or Make via webhook. Privacy is the design constraint rather than a marketing page: transcription runs on your Mac, audio never leaves the device, and Skills only reach LLM APIs when you trigger them. AI can be turned off entirely, and meeting content is never used for model training. Recent vendor posts push the same angle from a permissions standpoint — a 2026 post on Apple tightening Full Disk Access lays out what a Mac AI assistant should be allowed to request. Against Otter, Fireflies, and Fathom, the edge is being bot-free, screen-aware, and Mac-native.

Behind the Verdict

Pick Shadow if your day is a Mac, a calendar full of calls, and a pile of text you keep retyping. The two halves of the product — Autopilot Mode for meetings and Action Skills for everything else — cover the same underlying trick: capture context, run a prompt, put the result where you need it. Consultancies and sales teams get the most from it because BANT breakdowns, follow-ups, and decision logs are promptable, and the output lands as Markdown you own rather than locked in a vendor portal. The vendor's 2026 posts are worth reading before you buy, because they show where the product is heading rather than what it ships today. One lays out a permission map for Mac AI assistants as Apple tightens Full Disk Access — useful framing if your IT team asks what Shadow touches. Another proposes an MCP Events contract that separates a signal, a permitted response, an approval gate, and a recovery path before a notification turns into AI action. A third describes an evidence-first incident postmortem, built so the model can't invent timeline, impact, root cause, owners, or closure. Where it bites: none of this gives you a shared team workspace, a web dashboard, or cross-device sync. Everything lives in a folder on one Mac. If your org runs Windows laptops or wants admins managing seats centrally, Shadow is the wrong shape. It's also explicitly not a bot that joins and announces itself — if your compliance process expects a visible recorder in the participant list, you'll need to solve consent a different way. The closest alternative depends on what you value. Granola and Fathom are bot-free-ish note takers with more of a team story; Otter and Fireflies give you shared libraries and wide platform support but typically want a bot in the call. Shadow's differentiator is the

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Real-world workflow fit

Concrete scenarios for the personas Shadow actually fits — and what changes day-one when you adopt it.

Independent consultant on a Mac

Back-to-back client calls all day. Shadow's Autopilot Mode detects each Zoom call, records, labels speakers, and captures the shared deck window; when the call ends a Meeting Notes Skill runs and the transcript plus notes land as Markdown in the working folder.

Outcome: Notes and a follow-up email draft exist before you close the Zoom window, with the slide someone referenced captured as a Smart Screenshot rather than paraphrased from memory.

Sales rep on a Mac

After each discovery call, a BANT Skill fires on the transcript, and between calls you hit your own Action Skill shortcut, speak a reply into the active email window, and let Shadow paste the polished text at the cursor.

Outcome: Qualification data is captured consistently per call, and voice-drafted replies go out at roughly 4× typing speed without leaving the inbox.

Product manager or diligence lead on a Mac

You run a Meeting Skill that separates evidence, decisions, commitments, and unresolved questions, then export the output via webhook to Zapier or directly into an Obsidian vault or Kanban board.

Outcome: A reviewable decision log or evidence ledger builds itself from the call, with source-linked items instead of a model-invented summary.

Use Cases

Models Under the Hood

GPT-6 SolLunaClaude Opus 5.5

as of 2026-10-17

Limitations

  • Shadow is a Mac desktop app; the vendor's FAQ includes a platform question but the scraped content does not state Windows, web, or mobile clients.
  • The Free tier caps AI features — unlimited transcription, audio recording, and Smart Screenshots are free forever, but unlimited Action Skills, AI Meeting Notes, Meeting Skills, and AI Chat require the $8/mo Plus tier.
  • Because it captures in the background without joining as a bot, it never announces itself to other call participants, so the consent burden falls on you.
  • The vendor's FAQ entry on supported languages returns no answer in the scraped content, so language coverage should be verified directly.

as of 2026-10-09

Verification history

We have re-verified Shadow 9 times since . Each pass re-reads the vendor's own pages and re-checks every listed field against that evidence; passes where nothing had changed are marked as such.

  1. — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
  2. — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
  3. — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
  4. — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
  5. — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
  6. — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it

Showing the 6 most recent of 9 verification passes.

Free to cite with attribution — this page re-verifies continuously.

12-month cost

Project the real annual outlay, including the implied monthly cost when only an annual tier is published.

Annual total
Free
Over 12 months
Effective monthly
Free
Billed monthly

Vendor list price only. Add-on usage, seat overages, and contract minimums are surfaced under Hidden costs & gotchas.

Plans compared

For each published Shadow tier: who it actually fits, and what it adds vs. the previous tier. Cross-reference the cost calculator above for projected annual outlay.

Free

$0/mo

Ideal for

Solo Mac user testing whether on-device meeting capture fits their workflow, with no card and no time limit.

What this tier adds

Starting tier: unlimited transcription, audio recording, and Smart Screenshots, plus 2 weeks of Plus free — but no unlimited Action Skills, AI Meeting Notes, Meeting Skills, or AI Chat.

Plus

$8/mo

Ideal for

Mac professional running Skill-driven meeting notes and shortcut drafting daily, who needs the AI outputs not to be capped.

What this tier adds

Adds unlimited Action Skills, unlimited AI Meeting Notes, unlimited Meeting Skills, and unlimited AI Chat on top of everything in Free, for $8/mo available on monthly or annual billing.

Hidden costs & gotchas

What the public pricing page doesn't put in bold. Captured from pricing-page footnotes, contract terms, and recurring complaints.

  • The Free tier caps you at zero unlimited AI features — Action Skills, AI Meeting Notes, Meeting Skills, and AI Chat all require the $8/mo Plus upgrade, so heavy Skill users will pay within the first week.
  • The Free tier's 2 weeks of Plus runs out, and when it does your AI-generated meeting notes and Skill runs simply stop until you upgrade.
  • There is no shared team seat pool — each Mac licenses separately, so a five-person team pays five times the individual Plus price with no volume tier published.

Where the pricing makes sense

The company stage and team size where Shadow's pricing actually pencils out — and where peers do it cheaper.

At $8/mo billed monthly or annually, Plus undercuts Otter, Fireflies, and Fathom's paid seats, which typically run higher per user per month and bundle a cloud dashboard Shadow deliberately doesn't have. The Free tier is unusually generous — unlimited transcription, recording, and Smart Screenshots forever — so solo Mac users can run a long trial at $0. Teams, and anyone who needs Windows or cross-device sync, will find cheaper-per-head options among the bot-based meeting tools.

Setup time & first value

How long it actually takes to get something useful out of Shadow — broken out by persona, not the marketing-page minute.

Solo Mac user: about 10 minutes — download the app, grant screen-capture and Full Disk Access permissions, and let Autopilot run its first meeting with a default Meeting Skill. Sales rep or consultant: 20–30 minutes to write or edit your own BANT or follow-up Skill and assign it a keyboard shortcut. Product or diligence lead: 30–60 minutes to build a decision-log or evidence-ledger Skill, wire

Switching to or from Shadow

How to bring data in from common predecessors and how to get it back out — written for the switcher, not the buyer.

Migrating in
  • →From Otter.ai: run both for a week, compare a bot-joined transcript against Shadow's on-Mac transcript with Smart Screenshots, then move your standard meeting templates into Shadows Skills.
  • →From Fireflies: recreate your meeting templates as Meeting Skills (Shadow Skills are just editable prompts), then route transcripts to your existing destination via webhook.
  • →From Fathom: keep your note format by pasting your current note template into a Meeting Skill rather than rebuilding it by hand.
  • →From manual note-taking: start with the built-in meeting-notes Skill for one week before writing custom Skills, so you learn what Shadow captures on its own.
Migrating out
  • ↗To Otter or Fireflies: your Markdown transcripts export cleanly via webhook or .md files, but you lose on-Mac transcription and screen context.
  • ↗To a team meeting platform: export transcripts to Markdown first, since Shadow has no shared workspace to hand over.
  • ↗To a cloud-based Mac assistant: your Skills are plain prompts, so they copy over as text; the local transcription pipeline does not.

Integrations

Resources & Guides

Tutorials & Learning

YouTube returned 6 videos for “Shadow”, and we withheld 6: 6 could not be judged, because “Shadow” is a single word that other videos use for other things. We are showing none, because we could not prove any of them are about Shadow.

Official links

Tools that pair well with Shadow

Common stack mates teams adopt alongside Shadow, with the specific reason each pairing earns its keep.

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Frequently Asked Questions

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