Shadow
Shadow is a Mac AI assistant that transcribes meetings without a bot and runs your own prompts on what you say, see, and select.
On a Mac where half your day is meetings and half is writing, Shadow earns its $8/mo — and the Free tier ($0/mo, unlimited transcription, recording, and Smart Screenshots, plus 2 weeks of Plus) is enough to prove it. Bot-free capture plus screen context is a real difference from Otter, Fireflies, or Fathom: you get what was shown, not only what was said. Skip it if you need Windows, a web dashboard, shared team workspaces, or cross-device sync.
Verified 2d ago · liveness 75/100 · cite: rightaichoice.com/tools/shadow
- Mac users in back-to-back calls who want notes waiting when the call ends
- Consultants and sales reps who need structured outputs like BANT breakdowns
- People who write the same messages all day and want shortcut-driven drafts
- Product and diligence teams building decision logs, evidence ledgers, or incident postmortems
- Windows or Linux users — Shadow is Mac-only
- Teams needing shared workspaces, device sync, or cross-device access
- Anyone who wants a web dashboard to browse and manage recordings
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Skip Shadow if you work primarily on Windows or Linux, need a shared team workspace with a browser dashboard and cross-device sync, or want a bot that visibly announces recording to everyone on the call.
The Free tier caps you at zero unlimited AI features — Action Skills, AI Meeting Notes, Meeting Skills, and AI Chat all require the $8/mo Plus upgrade, so heavy Skill users will pay within the first week.
At $8/mo billed monthly or annually, Plus undercuts Otter, Fireflies, and Fathom's paid seats, which typically run higher per user per month and bundle a cloud dashboard Shadow deliberately doesn't have. The Free tier is unusually generous — unlimited transcription, recording, and Smart Screenshots forever — so solo Mac users can run a long trial at $0. Teams, and anyone who needs Windows or cross-device sync, will find cheaper-per-head options among the bot-based meeting tools.
In short
Shadow — Shadow is a Mac AI assistant that transcribes meetings without a bot and runs your own prompts on what you say, see, and select. Best for Mac users in back-to-back calls who want notes waiting when the call ends, Consultants and sales reps who need structured outputs like BANT breakdowns, People who write the same messages all day and want shortcut-driven drafts. Free to start; paid plans from $8/mo.
What's new in Shadow
Checked todayAcross the latest 10 updates: 1 feature update and 9 community discussions.
Shadow Blog: AI Agent Action Gates — Separating Capability From Permission
Shadow published a post on action gates and receipts for AI agents, framing permission as distinct from capability in response to Anthropic's unintended-actions report.
Shadow Blog: What a Mac AI Assistant Should Ask For Under Apple's Full Disk Access Rules
Shadow outlines a permission map for Mac AI assistants as Apple tightens Full Disk Access controls, arguing for explicit, scoped user consent.
Shadow Blog: ChatGPT's Zoom Workflow vs Shadow Comparison
Shadow compares its Mac-native meeting capture, speaker separation and auto start/stop against ChatGPT's transcript-based Zoom follow-up drafting.
Shadow Blog: MCP Events and a Permissioned Trigger Contract
Shadow proposes an event contract for MCP Events covering signal, permitted response, approval gate and recovery path before an assistant acts.
Shadow Blog: Evidence-First AI Incident Review Notes
Shadow documents a source-linked postmortem workflow that keeps AI from inventing timeline, root cause, impact or owners in incident reviews.
Shadow Blog: AI Weekly Product Review Packet
Shadow describes a weekly product review format covering evidence changes, decisions, commitments, risks and open questions in place of summary piles.
Shadow Blog: AI Meeting Notes for Product Managers
Shadow published a review-first meeting note system for PMs that separates evidence, decisions, commitments and open questions across the product cycle.
Shadow Blog: AI Meeting Decision Log Template for Product Teams
Shadow released a decision log template that converts reviewed meeting evidence into state, authority, rationale, scope, actions and revisit triggers.
Shadow Blog: OpenAI Dots vs Shadow Comparison
Shadow contrasts OpenAI Dots' always-on cloud agent with its own bounded Mac workflows driven by screen, voice, selected text and chosen meetings.
Shadow Blog: Voice AI as an Action Interface
Shadow argues voice is shifting from dictation to a permissioned action input, citing ChatGPT Live plugins and Gemini Live cross-app delegation.
What people actually say about Shadow — is it worth it?
We scanned public community sources for Shadow on Jul 3, 2026 and could not establish that the discussion we found is about this tool rather than something else sharing its name. Our own analysis of that scan says the posts were off-subject. Rather than publish a sentiment score built on the wrong subject, we publish nothing here and re-run the scan.
Viability Score
How well maintained and how widely used is Shadow? Built from what the vendor actually publishes (docs, changelog, tutorials, integrations, pricing), whether the site is live, and how much real users discuss it. How we calculate this
Last calculated: October 2026
How we score →Key Features
- Autopilot Mode auto-detects meetings and records without pressing start
- Bot-free meeting capture — Shadow never joins the call
- Real-time speaker identification labels who said what
- Smart Screenshot captures the meeting window (Zoom, Huddle, others)
- Ask questions about a meeting — what was said and what was shown
- Custom Meeting Skills: notes, BANT breakdowns, action items, follow-ups
- Meeting Skills library including incident postmortems and decision logs
- Action Skills triggered by keyboard shortcut from any app
- Each Skill can have its own dedicated shortcut
- Quick Access launcher to run or search Skills from anywhere
- Voice Input for giving instructions, reported 3× faster than typing
- Screen context — captures the active window when a Skill runs
- Selected-text context read into the prompt
- Output pasted at cursor or dropped into the focused field
- Markdown export of transcripts and Skill outputs, readable by AI agents
About Shadow
Shadow is a Mac AI meeting assistant from Taper Labs, Inc. that captures what you say, hear, and see during calls, then runs your own prompts — called Skills — on that context. It's aimed at Mac professionals who live in calls and text fields: consultants, sales reps, recruiters, PMs, founders, and diligence teams who want meeting notes ready the moment a call ends and fast drafts without switching apps. The core workflow splits in two. Autopilot Mode detects a meeting, records on its own, transcribes with real-time speaker identification, and captures the meeting window (Zoom, Huddle, anything) as a Smart Screenshot — Shadow never joins the call as a bot. When the meeting ends, Shadow runs a Meeting Skill you pick or write: meeting notes, a BANT breakdown, action items, a follow-up email, even a source-linked incident postmortem or a diligence evidence ledger. Because screenshots are captured alongside audio, the Ask feature can query what was shown, not only what was said. Outside calls, Action Skills fire from a keyboard shortcut in any app. Shadow grabs voice input, the active window, or selected text, runs your prompt, and pastes the result at your cursor or into the focused field. Each Skill can carry its own dedicated shortcut, and Quick Access launches or searches Skills from anywhere. Transcripts and outputs export as clean Markdown and can push to Zapier, n8n, or Make via webhook. Privacy is the design constraint rather than a marketing page: transcription runs on your Mac, audio never leaves the device, and Skills only reach LLM APIs when you trigger them. AI can be turned off entirely, and meeting content is never used for model training. Recent vendor posts push the same angle from a permissions standpoint — a 2026 post on Apple tightening Full Disk Access lays out what a Mac AI assistant should be allowed to request. Against Otter, Fireflies, and Fathom, the edge is being bot-free, screen-aware, and Mac-native.
Behind the Verdict
Pick Shadow if your day is a Mac, a calendar full of calls, and a pile of text you keep retyping. The two halves of the product — Autopilot Mode for meetings and Action Skills for everything else — cover the same underlying trick: capture context, run a prompt, put the result where you need it. Consultancies and sales teams get the most from it because BANT breakdowns, follow-ups, and decision logs are promptable, and the output lands as Markdown you own rather than locked in a vendor portal. The vendor's 2026 posts are worth reading before you buy, because they show where the product is heading rather than what it ships today. One lays out a permission map for Mac AI assistants as Apple tightens Full Disk Access — useful framing if your IT team asks what Shadow touches. Another proposes an MCP Events contract that separates a signal, a permitted response, an approval gate, and a recovery path before a notification turns into AI action. A third describes an evidence-first incident postmortem, built so the model can't invent timeline, impact, root cause, owners, or closure. Where it bites: none of this gives you a shared team workspace, a web dashboard, or cross-device sync. Everything lives in a folder on one Mac. If your org runs Windows laptops or wants admins managing seats centrally, Shadow is the wrong shape. It's also explicitly not a bot that joins and announces itself — if your compliance process expects a visible recorder in the participant list, you'll need to solve consent a different way. The closest alternative depends on what you value. Granola and Fathom are bot-free-ish note takers with more of a team story; Otter and Fireflies give you shared libraries and wide platform support but typically want a bot in the call. Shadow's differentiator is the
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Real-world workflow fit
Concrete scenarios for the personas Shadow actually fits — and what changes day-one when you adopt it.
Back-to-back client calls all day. Shadow's Autopilot Mode detects each Zoom call, records, labels speakers, and captures the shared deck window; when the call ends a Meeting Notes Skill runs and the transcript plus notes land as Markdown in the working folder.
Outcome: Notes and a follow-up email draft exist before you close the Zoom window, with the slide someone referenced captured as a Smart Screenshot rather than paraphrased from memory.
After each discovery call, a BANT Skill fires on the transcript, and between calls you hit your own Action Skill shortcut, speak a reply into the active email window, and let Shadow paste the polished text at the cursor.
Outcome: Qualification data is captured consistently per call, and voice-drafted replies go out at roughly 4× typing speed without leaving the inbox.
You run a Meeting Skill that separates evidence, decisions, commitments, and unresolved questions, then export the output via webhook to Zapier or directly into an Obsidian vault or Kanban board.
Outcome: A reviewable decision log or evidence ledger builds itself from the call, with source-linked items instead of a model-invented summary.
Use Cases
- Automatically generate meeting notes and action items after every Zoom call.
- Use voice shortcuts to compose emails or code without typing.
- Ask questions about a chart or slide that was shared on screen during a call.
- Sync structured meeting transcripts to Obsidian vaults via webhook.
- Create custom Skills that output BANT breakdowns from sales calls.
- Convert expert calls into research memos using Obsidian and AI.
- Build a source-linked incident postmortem where the model cites evidence rather than inventing a timeline.
- Maintain a diligence evidence ledger from management meetings and expert calls for IC review.
Models Under the Hood
as of 2026-10-17
Limitations
- Shadow is a Mac desktop app; the vendor's FAQ includes a platform question but the scraped content does not state Windows, web, or mobile clients.
- The Free tier caps AI features — unlimited transcription, audio recording, and Smart Screenshots are free forever, but unlimited Action Skills, AI Meeting Notes, Meeting Skills, and AI Chat require the $8/mo Plus tier.
- Because it captures in the background without joining as a bot, it never announces itself to other call participants, so the consent burden falls on you.
- The vendor's FAQ entry on supported languages returns no answer in the scraped content, so language coverage should be verified directly.
as of 2026-10-09
Verification history
We have re-verified Shadow 9 times since . Each pass re-reads the vendor's own pages and re-checks every listed field against that evidence; passes where nothing had changed are marked as such.
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
Showing the 6 most recent of 9 verification passes.
Free to cite with attribution — this page re-verifies continuously.
12-month cost
Project the real annual outlay, including the implied monthly cost when only an annual tier is published.
Vendor list price only. Add-on usage, seat overages, and contract minimums are surfaced under Hidden costs & gotchas.
Plans compared
For each published Shadow tier: who it actually fits, and what it adds vs. the previous tier. Cross-reference the cost calculator above for projected annual outlay.
Free
$0/mo
Ideal for
Solo Mac user testing whether on-device meeting capture fits their workflow, with no card and no time limit.
What this tier adds
Starting tier: unlimited transcription, audio recording, and Smart Screenshots, plus 2 weeks of Plus free — but no unlimited Action Skills, AI Meeting Notes, Meeting Skills, or AI Chat.
Plus
$8/mo
Ideal for
Mac professional running Skill-driven meeting notes and shortcut drafting daily, who needs the AI outputs not to be capped.
What this tier adds
Adds unlimited Action Skills, unlimited AI Meeting Notes, unlimited Meeting Skills, and unlimited AI Chat on top of everything in Free, for $8/mo available on monthly or annual billing.
Where the pricing makes sense
The company stage and team size where Shadow's pricing actually pencils out — and where peers do it cheaper.
At $8/mo billed monthly or annually, Plus undercuts Otter, Fireflies, and Fathom's paid seats, which typically run higher per user per month and bundle a cloud dashboard Shadow deliberately doesn't have. The Free tier is unusually generous — unlimited transcription, recording, and Smart Screenshots forever — so solo Mac users can run a long trial at $0. Teams, and anyone who needs Windows or cross-device sync, will find cheaper-per-head options among the bot-based meeting tools.
Setup time & first value
How long it actually takes to get something useful out of Shadow — broken out by persona, not the marketing-page minute.
Solo Mac user: about 10 minutes — download the app, grant screen-capture and Full Disk Access permissions, and let Autopilot run its first meeting with a default Meeting Skill. Sales rep or consultant: 20–30 minutes to write or edit your own BANT or follow-up Skill and assign it a keyboard shortcut. Product or diligence lead: 30–60 minutes to build a decision-log or evidence-ledger Skill, wire
Switching to or from Shadow
How to bring data in from common predecessors and how to get it back out — written for the switcher, not the buyer.
- →From Otter.ai: run both for a week, compare a bot-joined transcript against Shadow's on-Mac transcript with Smart Screenshots, then move your standard meeting templates into Shadows Skills.
- →From Fireflies: recreate your meeting templates as Meeting Skills (Shadow Skills are just editable prompts), then route transcripts to your existing destination via webhook.
- →From Fathom: keep your note format by pasting your current note template into a Meeting Skill rather than rebuilding it by hand.
- →From manual note-taking: start with the built-in meeting-notes Skill for one week before writing custom Skills, so you learn what Shadow captures on its own.
- ↗To Otter or Fireflies: your Markdown transcripts export cleanly via webhook or .md files, but you lose on-Mac transcription and screen context.
- ↗To a team meeting platform: export transcripts to Markdown first, since Shadow has no shared workspace to hand over.
- ↗To a cloud-based Mac assistant: your Skills are plain prompts, so they copy over as text; the local transcription pipeline does not.
Integrations
Resources & Guides
Tutorials & Learning
YouTube returned 6 videos for “Shadow”, and we withheld 6: 6 could not be judged, because “Shadow” is a single word that other videos use for other things. We are showing none, because we could not prove any of them are about Shadow.
Official links
Tools that pair well with Shadow
Common stack mates teams adopt alongside Shadow, with the specific reason each pairing earns its keep.
Notta
AI note taker that transcribes 58 languages and turns meetings into slides and infographics
Jump AI
Jump is an AI platform for financial advisors that runs meetings, client onboarding and firm growth on one shared data foundation.
Bluedot
Bluedot is a bot-free AI notetaker that records, transcribes and summarizes meetings from your own device on any platform.
Featured Head-to-Head Comparisons
Shadow vs Locus Robotics
Locus Robotics and Shadow serve entirely different needs: Locus automates physical warehouse labor with AMRs, while Shadow automates meeting note-taking on a Mac. Choose Locus if you run a high-volume fulfillment center and need proven productivity gains; choose Shadow if you're a knowledge worker drowning in meeting follow-ups. There is no overlap.
Shadow vs Presto Voice
If you run a multi-location QSR chain and want to boost drive-thru revenue, Presto Voice is the clear choice with proven upselling and high intervention rates. For knowledge workers drowning in meetings, Shadow offers a generous free tier and deep Obsidian integration that no other tool matches. These tools solve completely different problems—choose based on your domain.
Shadow vs Truleo
For law enforcement agencies needing to connect siloed databases and automate investigative workflows, Truleo is the clear choice. But for knowledge workers drowning in meetings who want a bot-free, local-first assistant that integrates with Obsidian and automation tools, Shadow wins on price and flexibility. These are not competitors—they serve entirely different buyers.
Alternatives to Shadow
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