there
AI site reports & meeting minutes for architects, engineers, and consultants
For AEC teams drowning in site reports and meeting minutes, there.do’s mobile capture, AI summarization, and read tracking combination is worth the $45/mo entry. It’s niche — not for general writing or full PM. But if you produce field docs weekly, it cuts report time from 4 hours to 1 and ensures your reports actually get read.
Verified 5d ago · liveness 81/100 · cite: rightaichoice.com/tools/there
- Architects creating site reports after field visits
- Engineers writing OAC meeting minutes
- Construction consultants producing field documentation
- Project managers needing branded, trackable reports
- General-purpose document editing (long prose, complex layouts)
- Heavy spreadsheet or data analysis work
- Teams needing a full project management suite (Gantt charts, resource planning)
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Skip there.do if you need a general-purpose document editor, heavy spreadsheet/data analysis, or a full project management suite—or if your document output is low and you value unlimited free documents.
The free plan caps at 5 documents/month; going over requires a paid plan starting at $45/mo.
Pricing is volume-based on documents per month, with unlimited users and notes on every plan. The $45/mo Pro fits small firms producing up to 15 docs/month. Team at $135/mo suits agencies with heavier output. Heavier alternatives like Procore cost significantly more; lighter tools may lack AEC-specific tracking.
In short
there — AI site reports & meeting minutes for architects, engineers, and consultants. Best for Architects creating site reports after field visits, Engineers writing OAC meeting minutes, Construction consultants producing field documentation. Free to start; paid plans from $45/mo.
What's new in there
Checked 3 days agoAcross the latest 6 updates: 1 feature update and 5 news mentions.
Search across documents and notes
New sidebar search finds docs and notes by keywords with filters for type. Available to all orgs.
Plaud Alternative for Architects / Plaud or There.do for Construction Site Reports?
Blog posts compare Plaud vs There.do for construction site reports, targeting architects and project managers.
Behind the scenes of our first major technical incident
Company post-mortem on first major technical incident, sharing details and lessons learned.
Top 10 tools for Architects to create Construction Site Reports in 2026
Lists top tools for architects' construction site reports, positioning There.do among them.
The Problem Wasn't there - Podcast
Podcast episode discussing the company's vision and product philosophy.
FAQ – Construction Site Report Software for Architects (2026)
FAQ addressing common questions about construction site report software for architects.
What people actually say about there — is it worth it?
We ran a structured research pass across product reviews, community discussions, and post-purchase forum threads to surface the patterns vendors won't publish themselves. Below: the recurring strengths, the hidden costs people mention most, and the cohort that consistently regrets adopting this tool.
47 mentions across 3 sources (Hacker News, Lemmy, Tech Press) · researched Jul 3, 2026.
- +AI transcription and summarization for voice notes.
- +Drag-and-drop photos into galleries with no formatting.
- +Built-in read tracking and automatic reminders.
- +Offline capture on mobile for field use.
- +Company-branded docs, email signatures, and customization.
- −No community reviews to confirm reliability or user satisfaction.
- −Narrow focus on AEC may miss broader reporting needs.
- −Freemium limits are not transparent in the description.
- −No integrations with major platforms like Slack or Zapier mentioned.
- −Uncertain support quality due to small user base.
- • Document or storage limits on free tier not specified
- • Potential upgrade costs for full AI features
Viability Score
How well maintained and how widely used is there? Built from what the vendor actually publishes (docs, changelog, tutorials, integrations, pricing), whether the site is live, and how much real users discuss it. How we calculate this
Last calculated: September 2026
How we score →Key Features
- Voice note recording with AI summarization identifying speakers and tasks
- AI text rephrasing, proofreading, and formatting inside the document editor
- Drag-and-drop photo galleries with automatic layout
- CAD/BIM attachments (.dwg, .dxf, .ifc, .rvt, .dgn, .skp)
- Offline note capture on mobile
- Read tracking with recipient count and open rate panel
- One-click reminders for unopened documents
- AI-written email with compressed PDF attachment and branded signature
- Document locking after contractual deadline
- Proof PDF with content fingerprint and event logging
- Completion & quantity tracking block
- Search across documents and notes
- Web clipper for browser
- Mobile-friendly recipient view without an account
- E-signature integration
About there
there.do is a vertical SaaS platform for Architects, Engineers, and Consultants to capture, write, and share site reports and meeting minutes — in under an hour, replacing the traditional Word-based workflow. It’s built around a mobile-first capture system: you record voice notes, snap photos, and log tasks on-site, then drag everything into polished web documents. AI summarizes your voice recordings into speaker-identified notes, rephrases text, proofreads, and formats directly in the editor — no copy-pasting between AI chat and your document. For AEC teams, the workflow covers the full lifecycle: from fieldwork to office editing to client delivery. On the field, photos and voice notes sync from phone to web in seconds, with offline capture for poor-signal sites. In the office, AI write-assist handles summarizing, rephrasing, and proofreading. Upon sending, there.do auto-compresses the PDF, writes a branded email with a signature, and provides read tracking with one-click reminders for unopened recipients. The document locks after contractual deadlines, adding traceability. Recent updates extend beyond text: CAD/BIM attachments (.dwg, .dxf, .ifc, .rvt, .dgn, .skp), a tracking panel with recipient count and open rate, and a Proof PDF feature that logs email events with a content fingerprint. There’s also new search across documents and notes, plus a completion & quantity tracking block. Unlike general document tools like Google Docs or project management suites like Procore, there.do is purpose-built for the AEC reporting workflow. It’s not for general writing or full PM, but for teams that produce field documentation weekly, it slashes hours per report and ensures reports get read. Pricing scales by document volume, with unlimited users on every plan.
Behind the Verdict
We’ve seen a dozen tools try to fix construction documentation, but there.do gets the workflow right. The real win isn’t the AI summarization — it’s the full flow: capture on your phone, drag into a web doc, AI cleans it up, and you send a branded, trackable PDF. The 4-hours-saved claim matches user quotes, like a 1-hour report vs. the usual 4. That’s the kind of concrete ROI that justifies the price. Pick there.do if you’re an architect, engineer, or consultant who sends out site reports and OAC meeting minutes weekly. You’ll get unlimited users on every plan, which is rare — you pay by document volume, not seats. That handles seasonal swings without license juggling. Offline capture is a lifesaver for basement or rural sites. Pass if you need general-purpose document editing, complex layouts, or spreadsheet-heavy work. There’s no Gantt chart or resource planning — it’s a report tool, not a PM suite. The free plan is generous for solo use (5 docs/month), but paid starts at $45/mo, which may feel steep if you only send a few reports a month. Compared to competitors, Plaud Note is more of a voice recorder; Procore is a heavyweight construction management system that’s overkill for just site reports. Google Docs won’t give you CAD attachments, read tracking, or document locking. There.do sits in a sweet spot — specialized without being bloated. Caveats: It’s a young product with a documented major incident (postmortem on their blog), so you’ll want to keep offline backups for critical documents. Proof PDF and CAD support are recent additions, still maturing. And the web editor is fine, but don’t expect pixel-perfect print layouts out of the box.
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Real-world workflow fit
Concrete scenarios for the personas there actually fits — and what changes day-one when you adopt it.
On-site, you take photos and record voice notes in the there.do mobile app, then return to the office and drag them into a new site report.
Outcome: The AI summarizes your voice notes, formats the photos into a gallery, and you send a polished report to the client with read tracking in under an hour.
After a weekly OAC meeting, you record minutes on your phone and link them to a folder.
Outcome: AI identifies participants, companies, and action items, creating tasks you can assign and track directly in the document.
You need to prove that a critical report was received and read before a contractual deadline.
Outcome: You send the report via there.do, monitor the tracking panel for opens, send reminders to late readers, and generate a Proof PDF that fingerprints the content for dispute protection.
Use Cases
- Capture field notes and photos on mobile, then compile a professional site report in under an hour.
- Record and transcribe OAC meeting minutes with AI, then share with read tracking.
- Create branded inspection reports with custom signatures and send them with an AI-written email.
- Track who has read your documents and send automated reminders to late readers.
- Lock documents after a contractual deadline to prevent further edits.
- Link notes to folders so AI summaries recognize participants, companies, and lots, producing actionable tasks.
- Send documents via your own Gmail mailbox (Business plan) for personal branding.
- Duplicate tasks across multiple companies while preserving status, dates, and reference.
Models Under the Hood
as of 2026-08-28
Limitations
- The free plan includes unlimited notes and audio notes, but is limited to 5 documents per month.
- Paid tiers increase document limits: Pro at 15, Team at 100, and Business at 250 documents per month.
- The AI⋅there agent for editing is in Beta and available from the Team plan.
- PDF download is not included in the Free plan, and Business plan adds connectors and enterprise SSO.
as of 2026-08-21
Verification history
We have re-verified there 7 times since . Each pass re-reads the vendor's own pages and re-checks every listed field against that evidence; passes where nothing had changed are marked as such.
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
Showing the 6 most recent of 7 verification passes.
Free to cite with attribution — this page re-verifies continuously.
12-month cost
Project the real annual outlay, including the implied monthly cost when only an annual tier is published.
Vendor list price only. Add-on usage, seat overages, and contract minimums are surfaced under Hidden costs & gotchas.
Plans compared
For each published there tier: who it actually fits, and what it adds vs. the previous tier. Cross-reference the cost calculator above for projected annual outlay.
Free
$0/mo
Ideal for
Solo AEC professionals or small firms exploring the tool with light document output (≤5 docs/month) and unlimited notes.
What this tier adds
Starting tier: unlimited users and notes, audio notes, e-signature, and AI enhancements, but limited to 5 documents/month and attachments up to 5MB.
Pro
$45/mo
Ideal for
Individual professionals or small teams producing up to 15 documents/month who need PDF export and branded emails.
What this tier adds
Adds 15 documents/month, PDF export, email signature, removes There branding, and includes next-document preparation.
Team
$135/mo
Ideal for
Agencies and teams producing up to 100 documents/month who want AI-assisted editing and templates.
What this tier adds
Adds 100 documents/month, the AI⋅there editing agent (Beta), document/note templates, and getting-started support.
Business
$269/mo
Ideal for
Structured organizations needing governance, external guests, and enterprise connectors with up to 250 documents/month.
What this tier adds
Adds 250 documents/month, team folders with external guests, Outlook/OneDrive connectors, document management connectors, and enterprise SSO.
Enterprise
Custom
Ideal for
Large companies requiring custom integrations, onboarding, and dedicated support for high-volume rollout.
What this tier adds
Custom pricing with pilot, teams onboarding, document migration, custom connectors, dedicated project manager, and priority developments.
Where the pricing makes sense
The company stage and team size where there's pricing actually pencils out — and where peers do it cheaper.
Pricing is volume-based on documents per month, with unlimited users and notes on every plan. The $45/mo Pro fits small firms producing up to 15 docs/month. Team at $135/mo suits agencies with heavier output. Heavier alternatives like Procore cost significantly more; lighter tools may lack AEC-specific tracking.
Setup time & first value
How long it actually takes to get something useful out of there — broken out by persona, not the marketing-page minute.
Most users can capture their first voice note and photos on mobile within minutes of signing up. Building a full report takes under an hour the first time. Teams adopting templates and AI features may take a day to get fully comfortable.
Switching to or from there
How to bring data in from common predecessors and how to get it back out — written for the switcher, not the buyer.
- →From Word: Copy-paste existing content into there.do's editor; photos can be dragged in directly.
- →From email: Forward past reports and attachments to there.do to build a searchable archive.
- ↗To Google Docs: Export documents as PDF (Pro+) and re-import manually.
- ↗To Procore: Use the export features to retain documents, but tasks and tracking logs will need manual transfer.
Integrations
Resources & Guides
Tutorials & Learning
Official links
Tools that pair well with there
Common stack mates teams adopt alongside there, with the specific reason each pairing earns its keep.
Featured Head-to-Head Comparisons
There vs Gem
Gem and there serve completely different verticals. Gem is an all-in-one recruiting platform with agentic AI for talent teams, while there is a niche tool for AEC site reports and meeting minutes. Choose Gem if you need AI-powered sourcing and screening for hiring. Choose there if you are an architect or engineer creating field documentation. They are not direct competitors.
There vs Letterhead
Choose there if you're in AEC and need to streamline site reports & meeting minutes with mobile capture, AI summaries, and tracking — it's a specialized, affordable solution. Choose Letterhead if you manage multiple newsletters/brands and need portfolio-wide analytics, AI curation, and enterprise governance — but expect custom pricing and a sales process.
There vs Poke Interaction Co
If you're an architect or engineer drowning in site reports, there is a purpose-built document creation and tracking tool that replaces Word with mobile capture and AI summarization. If you want an AI assistant that manages your email, calendar, and tasks from your chat app, choose Poke. They solve completely different problems — pick based on your workflow, not feature count.
Gitbook vs There
If you're in AEC and need to turn site photos and voice notes into polished, trackable reports with e-signatures, choose there — it replaces Word for that specific workflow. If you run a product or engineering team that needs AI-maintained docs, API syncing, and an embeddable AI assistant, GitBook is the clear winner. They serve completely different audiences; your decision hinges on whether you build buildings or software.
Alternatives to there
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Smart, focused, AI-powered email client for multi-account inboxes on every device.
Circleback
AI meeting notes, action items, automations, and search across every conversation
Frequently Asked Questions
Best-of guides
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