there
AI-powered site report and meeting minutes software that turns field voice notes into a tracked, shared PDF for architects, engineers and
If your week includes site visits or OAC meetings, there.do attacks the exact cost centre that hurts: the four-hour report nobody reads. Per-document pricing with unlimited users is a better fit for AEC headcount swings than seat-based rivals. It is a reporting layer, not a project management suite — skip it if you need Gantt charts, resource planning or genuinely complex document layouts.
Verified 3d ago · liveness 81/100 · cite: rightaichoice.com/tools/there
- Architects producing a site report after every field visit
- Engineers drafting OAC meeting minutes from recorded audio
- Construction consultants building photo-heavy field documentation
- AEC firms whose headcount fluctuates and need unlimited users per plan
- Teams wanting a full project management suite with Gantt and resource planning
- Long-form specification or contract drafting with complex layouts
- Firms producing only a handful of reports per quarter
We scan live Reddit threads, YouTube comments, X posts, G2 reviews and other communities — and hand you an honest verdict in under a minute.
- Honest verdict, not marketing
- Real pros & cons from real users
- Attributed quotes with receipts
3 free scans · no card needed
Skip there.do if you need Gantt charts, resource planning or complex long-form document layouts — it is a reporting and sending layer, and the 5-doc Free plan is a trial rather than a workflow.
A document is counted when you create, import, duplicate or restore it — so duplicating last month's report as a starting point still consumes a document from your monthly allowance.
Per-document pricing is the differentiator: $45/mo billed annually ($59/mo month-to-month) for 15 docs on Pro, $135/mo billed annually ($169/mo monthly) for 100 docs on Team, $269/mo billed annually ($339/mo monthly) for 250 docs on Business — all with unlimited users. A 20-person AEC practice pays the same as a 2-person one at the same document volume, which undercuts per-seat suites like Procore or Autodesk Construction Cloud for reporting alone, and sits above generic doc tools like Google
In short
there — AI-powered site report and meeting minutes software that turns field voice notes into a tracked, shared PDF for architects, engineers and. Best for Architects producing a site report after every field visit, Engineers drafting OAC meeting minutes from recorded audio, Construction consultants building photo-heavy field documentation. Free to start; paid plans from $45/mo.
What's new in there
Checked 2 days agoAcross the latest 8 updates: 4 feature updates, 1 changelog entry and 3 community discussions.
Saving Time, But for Whom? Why the Tablet Was Never the Answer
There blog argues tablets never solved construction documentation time costs, framing the case for its document workflow.
There Is a Loop: From Field Notes to the Meeting Report, and On to the Next One
There blog outlines a loop workflow: field notes feed the meeting report, which feeds the next round of notes.
From 1,000 Topics to 10: How a Team of Five Decides When AI Writes the Code
There blog post on narrowing 1,000 topics to 10 and how a five-person team decides when to let AI write code.
Comments readable and answerable from chat, with approval per change
Users can read, add, answer and resolve comments from the chat; each change waits for approval before it applies.
Company icons in the Attendance block
Attendance groups can display company icons pulled from contacts' email domains, or uploaded manually; on by default only for new blocks.
New models added: Claude Haiku 5.5 default, GPT-6 Luna, Sonnet 5.5, GPT-6.1 Sol, Gemini 3.8 Flash, Mistral Large 4
Claude Haiku 5.5 becomes default and ships on all plans alongside GPT-6 Luna; Claude Sonnet 5.5, GPT-6.1 Sol, Gemini 3.8 Flash and Mistral Large 4 start at Team.
AI governance: org admins on Business plan choose allowed AI models
Business plan admins can restrict members to specific AI models, e.g. Mistral Large 4 only; disabled models are never used and at least one must stay enabled.
AI·there routines: save an instruction once, run it on any document
Routines library lets users save named AI instructions with optional reference templates, plus a ready-made Proofreading routine; routines can be edited or deleted.
What people actually say about there — is it worth it?
We scanned public community sources for there on Jul 3, 2026 and could not establish that the discussion we found is about this tool rather than something else sharing its name. Our own analysis of that scan says the posts were off-subject. Rather than publish a sentiment score built on the wrong subject, we publish nothing here and re-run the scan.
Viability Score
How well maintained and how widely used is there? Built from what the vendor actually publishes (docs, changelog, tutorials, integrations, pricing), whether the site is live, and how much real users discuss it. How we calculate this
Last calculated: October 2026
How we score →Key Features
- Record voice notes on site and let AI summarize, structure and extract tasks
- Voice note templates with per-meeting or per-visit instructions so AI structures notes your way
- AI rephrase, proofread and format directly inside the document editor
- AI⋅there agent that reads and edits the document from plain-language instructions (Beta)
- AI routines: save an instruction once and rerun it on any document (Business plan)
- Choice of AI model per user — Mistral, ChatGPT, Claude, Gemini (Team and above)
- Admin-approved AI that restricts which models are available (Business plan)
- Offline mobile app for capturing photos, voice notes and tasks on site
- Drag-and-drop photos that auto-generate galleries
- Drag-and-drop file import: .csv to table, .ics to meeting, .vcf to contact, .eml to attendance
- CAD/BIM attachments (.dwg, .dxf, .ifc, .rvt, .dgn, .skp)
- Read tracking with per-recipient open status and one-click reminders
- AI-written email with compressed PDF attachment and branded signature
- Scheduled document lock for a chosen date, cancellable before it fires
- Create next: pre-fills the next report from the previous one, including attendees, open tasks and late comments
About there
there.do is reporting software for architects, engineers and consultants who lose hours per site report in Word. The workflow is narrow on purpose: capture photos, tasks and voice notes on site from your phone, let AI clean them up in the office, then send a document you can actually track. On site, notes and photos move phone-to-web without the WhatsApp-to-yourself routine, and the mobile app keeps working offline for jobs with no signal. In the office, AI sits inside the document rather than in a side chat — it summarizes voice notes, rephrases and proofreads text in place, and writes the covering email from the document content. The AI⋅there agent (Team plan and up, in beta) reads and edits the document from plain-language instructions, and on Business you can save an instruction once as an AI routine and rerun it on any document, added October 5, 2026. Documents carry photos as auto-generated galleries, voice notes and tasks as structured blocks, and CAD/BIM attachments (.dwg, .dxf, .ifc, .rvt, .dgn, .skp). Sending compresses the PDF, applies your branded signature, and shows which recipients opened it; one click reminds the ones who have not, and a document lock can be scheduled for a chosen date and cancelled before it fires. Proof PDFs now list appendices, and Create next carries late comments from the previous document into the next one. Pricing is per document volume rather than per seat, with unlimited users on every plan including Free — useful for AEC firms whose headcount swings with the season. Paid tiers run $45/mo billed annually (or $59/mo month-to-month) for 15 docs, $135/mo billed annually ($169/mo monthly) for 100 docs with the AI⋅there agent and a choice of models, and $269/mo billed annually ($339/mo monthly) for 250 docs with team folders, AI routines, admin-approved AI and DMS/Outlook/Gmail/OneDrive connectors. It is not a project management suite and not a long-form writing tool — think of it as the reporting layer between the site and
Behind the Verdict
Most AEC reporting tools bolt AI onto a generic docs editor and hope you do not notice. there.do does the opposite: the whole product is one pipeline from a voice note in the rain to a PDF your client can be chased on. That narrowness is the point. Pick it when the pain is specific. Weekly site visits, OAC minutes from a recorded meeting, photo-heavy field documentation that a client needs to acknowledge. The read tracking, one-click reminders and scheduled document lock are what separates this from emailing a Word file and hoping — they are also the features generic doc tools simply do not ship. Per-document pricing is the other reason to choose it. Free covers 5 docs a month with unlimited users, Pro is $45/mo billed annually for 15 docs, Team $135/mo for 100 docs plus the AI⋅there agent and per-user model choice, Business $269/mo for 250 docs with AI routines, admin-approved AI and DMS/Outlook/Gmail/OneDrive connectors. A 40-person firm pays the same as a 4-person firm at the same document volume, which matters when your headcount follows the season. Pass when reporting is not the bottleneck. There is no Gantt chart, no resource planning and no substitute for long-form spec or contract drafting with complex layouts. If your team produces a handful of reports a quarter, the free tier is probably enough and the paid plans are hard to justify. And if recipients read inside clients that block open-tracking pixels, the read-tracking pitch thins out. The closest comparison is not another AI writing tool — it is Word plus a folder structure plus a lot of goodwill. there.do replaces that with a tracked document and a small monthly bill. For firms already paying for a full project management suite, this sits alongside rather than replaces it.
Researching there? Get your full AI stack in 60 seconds.
Free, no signup — tell us your goal and get tools matched to your budget & existing stack.
Real-world workflow fit
Concrete scenarios for the personas there actually fits — and what changes day-one when you adopt it.
Walking the site with no signal, recording voice notes and shooting photos into the offline mobile app; back at the desk, dragging photos into the document so they form a gallery and letting AI summarize the voice notes with speakers identified, then sending with read tracking.
Outcome: A branded site report in the client's inbox the same morning, with a per-recipient open status instead of an unanswered email thread.
Recording the meeting as a voice note with a voice note template set for OAC minutes; AI structures the transcript into attendees, tasks and discussion blocks, and Create next pre-fills the following meeting's minutes from the previous one, including comments added late.
Outcome: Minutes drafted in minutes rather than hours, with action items tracked as task blocks and reminders sent to anyone who hasn't opened them.
Adding contract inspectors to the Team plan in peak season at no extra seat cost, and using team folders on Business so each client team sees only its own projects while external guests from the owner's side can edit.
Outcome: Headcount swings without a pricing repricing conversation, and document volume — not seats — drives the bill.
Use Cases
- Capture field notes and photos on mobile, then compile a professional site report in under an hour.
- Record and transcribe OAC meeting minutes with AI, then share with read tracking.
- Create branded inspection reports with custom signatures and send them with an AI-written email.
- Track who has read your documents and send automated reminders to late readers.
- Schedule a document lock after a contractual deadline and cancel it if the deadline moves.
- Link notes to folders so AI summaries recognize participants, companies and lots.
- Send documents from your own Gmail or Outlook mailbox (Business plan) for personal branding.
- Run a saved AI routine across a document to check it against your template and spot gaps.
Models Under the Hood
as of 2026-10-18
Limitations
- A document is counted when you create, import, duplicate or restore it — editing, sharing, signing and exporting are free, while notes, photos and voice notes themselves are unlimited.
- Monthly document allowances are 5 on Free, 15 on Pro, 100 on Team and 250 on Business, and Enterprise is quote-based.
- The AI⋅there editing agent is in Beta, model choice per user is available from Team (Claude Haiku 5.5 and GPT-6 Luna on all plans, the others from Team), and AI governance / admin-approved AI is Business-plan only.
as of 2026-10-08
Verification history
We have re-verified there 10 times since . Each pass re-reads the vendor's own pages and re-checks every listed field against that evidence; passes where nothing had changed are marked as such.
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
Showing the 6 most recent of 10 verification passes.
Free to cite with attribution — this page re-verifies continuously.
12-month cost
Project the real annual outlay, including the implied monthly cost when only an annual tier is published.
Vendor list price only. Add-on usage, seat overages, and contract minimums are surfaced under Hidden costs & gotchas.
Plans compared
For each published there tier: who it actually fits, and what it adds vs. the previous tier. Cross-reference the cost calculator above for projected annual outlay.
Free
$0/mo
Ideal for
Solo architect or consultant trying the field-capture-to-report loop on one or two projects a month without spending anything.
What this tier adds
Starting tier: 5 docs/month, unlimited users, unlimited voice notes and photos, AI-enhanced notes, offline mobile app, email and WhatsApp import, read tracking and reminders, e-signature.
Pro
$45/mo excl. tax (yearly) — $59/mo month-to-month
Ideal for
Individual architect or small practice producing a weekly site report and needing a branded, trackable PDF out the door.
What this tier adds
Adds PDF export, email sharing in your brand with a personal read-tracked link per recipient, and Create next to pre-fill the next report from the last one — and lifts the ceiling to 15 docs/month.
Team
$135/mo excl. tax (yearly) — $169/mo month-to-month
Ideal for
Engineering or consulting team running OAC meetings weekly and wanting AI to edit inside the document with a model choice that satisfies data-residency rules.
What this tier adds
Adds the AI⋅there editing agent (Beta), AI that merges a note into your site report for accept/reject review, voice note templates per meeting type, and per-user model choice (Mistral, ChatGPT, Claude, Gemini) — at 100 docs/month.
Business
$269/mo excl. tax (yearly) — $339/mo month-to-month
Ideal for
Multi-team consultancy that needs client separation, external collaborators and a connection to its existing Outlook, OneDrive or DMS stack.
What this tier adds
Adds team folders with their own members, external guests who can edit, AI routines saved once and rerun on any document, admin-approved AI model lists, and Outlook, Gmail, OneDrive and DMS (Mezzoteam, Kroqi, Resolving) connectors — at 250 docs/month.
Enterprise
Custom
Ideal for
Large AEC firm that needs SSO, custom connectors, document migration and a managed rollout across offices.
What this tier adds
Adds SSO, custom connectors, documents migration, team training, a pilot before rollout and a dedicated project manager — quoted per engagement.
Where the pricing makes sense
The company stage and team size where there's pricing actually pencils out — and where peers do it cheaper.
Per-document pricing is the differentiator: $45/mo billed annually ($59/mo month-to-month) for 15 docs on Pro, $135/mo billed annually ($169/mo monthly) for 100 docs on Team, $269/mo billed annually ($339/mo monthly) for 250 docs on Business — all with unlimited users. A 20-person AEC practice pays the same as a 2-person one at the same document volume, which undercuts per-seat suites like Procore or Autodesk Construction Cloud for reporting alone, and sits above generic doc tools like Google
Setup time & first value
How long it actually takes to get something useful out of there — broken out by persona, not the marketing-page minute.
Individual architect: first report within an afternoon — start on Free, record one voice note and drag one photo set to see the whole loop. Team rollout: allow a week, most of it spent configuring custom document style (colours, font, header, footer), voice note templates and branded email signature before inviting the rest of the practice. Business-tier migration with DMS or OneDrive connectors
Switching to or from there
How to bring data in from common predecessors and how to get it back out — written for the switcher, not the buyer.
- →From Word templates: rebuild your report header, footer and font as a custom document style, then let Create next carry structure forward week to week.
- →From WhatsApp note-and-photo shuffling: install the mobile app, record voice notes into the right folder directly and drop photos into documents instead of messaging them to yourself.
- →From Google Docs or Word files: drag the existing file into a document — PDFs and Word files land as attachments with a mention, while .csv, .ics, .vcf and .eml are converted to tables, meetings, contacts and attendance
- →From OneDrive or a DMS: Business connectors save documents to OneDrive and to Mezzoteam, Kroqi or Resolving; Enterprise adds custom connectors and a documents migration.
- →From shared network drives: notes can be transferred between organizations by their creator, keeping content, audio, transcript and media, with old share links revoked after the move.
- ↗To Google Docs or Word: export the PDF, or copy document content out, accepting that read tracking, reminders and scheduled locks are lost.
- ↗To a project management suite (Procore, Autodesk Construction Cloud): keep there.do as the reporting layer or export PDFs as attachments; there is no documented native import path for there.do documents into a PM suite.
- ↗To a generic document tool: document content and attachments move, but AI⋅there routines, voice note templates and AI-generated emails do not carry over.
- ↗To no tool at all: documents can be locked and archived rather than exported, and Enterprise migration support can be scoped during a pilot.
Integrations
Resources & Guides
Tutorials & Learning
YouTube returned 6 videos for “there”, and we withheld 6: 6 could not be judged, because “there” is a single word that other videos use for other things. We are showing none, because we could not prove any of them are about there.
Official links
Tools that pair well with there
Common stack mates teams adopt alongside there, with the specific reason each pairing earns its keep.
Opusense AI
Opusense AI turns on-site photos, voice notes, and typed observations into branded inspection and progress reports.
Fireflies.ai
Fireflies.ai is an AI meeting notetaker that transcribes calls in 100+ languages and turns them into summaries, action items and CRM fields.
Otter.ai
Otter.ai meeting transcription turns Zoom, Teams, and Meet calls into searchable notes, summaries, and action items.
Featured Head-to-Head Comparisons
There vs Gem
Gem and there serve completely different verticals. Gem is an all-in-one recruiting platform with agentic AI for talent teams, while there is a niche tool for AEC site reports and meeting minutes. Choose Gem if you need AI-powered sourcing and screening for hiring. Choose there if you are an architect or engineer creating field documentation. They are not direct competitors.
There vs Letterhead
Choose there if you're in AEC and need to streamline site reports & meeting minutes with mobile capture, AI summaries, and tracking — it's a specialized, affordable solution. Choose Letterhead if you manage multiple newsletters/brands and need portfolio-wide analytics, AI curation, and enterprise governance — but expect custom pricing and a sales process.
There vs Poke Interaction Co
If you're an architect or engineer drowning in site reports, there is a purpose-built document creation and tracking tool that replaces Word with mobile capture and AI summarization. If you want an AI assistant that manages your email, calendar, and tasks from your chat app, choose Poke. They solve completely different problems — pick based on your workflow, not feature count.
Gitbook vs There
If you're in AEC and need to turn site photos and voice notes into polished, trackable reports with e-signatures, choose there — it replaces Word for that specific workflow. If you run a product or engineering team that needs AI-maintained docs, API syncing, and an embeddable AI assistant, GitBook is the clear winner. They serve completely different audiences; your decision hinges on whether you build buildings or software.
Alternatives to there
View all
Opusense AI
Opusense AI turns on-site photos, voice notes, and typed observations into branded inspection and progress reports.
Fireflies.ai
Fireflies.ai is an AI meeting notetaker that transcribes calls in 100+ languages and turns them into summaries, action items and CRM fields.
Frequently Asked Questions
Used there? Help shape our editorial sentiment research.