Reclaim.ai
Reclaim.ai is an AI calendar that runs 24/7 agents to defend focus time, schedule tasks, and resolve meeting conflicts.
Reclaim is the pick when you want the calendar itself to do the negotiating — its five free agents (Focus Time, Habits, Buffer Time, Smart Meetings, Meeting Quality) act on your schedule instead of just publishing bookable slots. Teams that need department-level time trends get them on Business at $15/seat/mo billed annually or $18/seat/mo monthly, and Workforce Analytics plus AI Time Tracking justify that step. If you only need a public booking page, Calendly is cheaper and simpler; if you live outside Google Calendar or Outlook, look elsewhere. The 14-day Business trial plus free-forever Lite tier means you can test the agent behavior before committing budget.
Verified 2h ago · liveness 78/100 · cite: rightaichoice.com/tools/reclaim-ai
- Engineering teams defending focus time and improving sprint planning
- Sales teams needing faster meeting booking plus time for routine work
- Executive assistants managing multiple calendars and tracking time
- HR teams improving work-life balance and recruitment planning
- Teams that only need a simple external booking link
- Organizations whose scheduling does not run on Google Calendar or Outlook
- People who want to approve every calendar change manually
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Skip Reclaim if you only need a public booking page and never want an agent touching your existing calendar — Calendly does that job without the scheduling logic.
Starter's $10/seat/mo rate requires annual billing; month-to-month costs $12/seat/mo, so paying monthly adds roughly 20% to the sticker price.
Lite is free forever for one user, making Reclaim cheaper than most AI calendar tools at the entry point. Starter at $10/seat/mo billed annually ($12 monthly) and Business at $15/seat/mo billed annually ($18 monthly) land below enterprise scheduling suites and include a 14-day Business trial. Custom-priced Enterprise fits organizations needing SSO and no-meeting-day programs.
In short
Reclaim.ai — Reclaim.ai is an AI calendar that runs 24/7 agents to defend focus time, schedule tasks, and resolve meeting conflicts. Best for Engineering teams defending focus time and improving sprint planning, Sales teams needing faster meeting booking plus time for routine work, Executive assistants managing multiple calendars and tracking time. Free to start; paid plans from $10/user/mo.
What's new in Reclaim.ai
Checked todayAcross the latest 3 updates: 3 feature updates.
AI Assistant Chat Launch
Reclaim added an AI Assistant you can chat with to plan, prioritize, and optimize your schedule, including asking it to reschedule all low-priority tasks to next week.
Team OOO Calendar
Automatic out-of-office visibility for teams — members see who is OOO and Reclaim schedules around it.
Workforce Analytics
Department-level time trends and reports showing how time is spent across meetings, tasks, and habits.
Viability Score
How well maintained and how widely used is Reclaim.ai? Built from what the vendor actually publishes (docs, changelog, tutorials, integrations, pricing), whether the site is live, and how much real users discuss it. How we calculate this
Last calculated: September 2026
How we score →Key Features
- AI Focus Time defends a weekly deep-work goal against new invites
- AI Habits flex recurring routines into best-fit scheduling windows
- AI Buffer Time schedules breaks and travel after video calls
- AI Smart Meetings monitor and resolve conflicts across recurring meetings
- Meeting Quality flags invites awaiting your true/false response
- AI Tasks auto-schedule prioritized tasks from connected tools
- AI Calendar Sync defends availability across multiple calendars
- AI Scheduling Links share availability with smart priority settings
- AI Planner automates the daily plan and manages smart events
- AI Time Tracking analyzes time across meetings, tasks, and balance metrics
- Workforce Analytics reports department-level time trends
- Team OOO Calendar for automatic out-of-office visibility
- AI Assistant Chat for natural-language schedule planning
- Slack Status Sync updates status from your calendar
- Free Pomodoro Timer for focus sessions
About Reclaim.ai
Reclaim.ai is an AI calendar that runs scheduling agents around the clock to protect your focus time, place tasks into open slots, and resolve meeting conflicts. Five agent types on the free tier cover Focus Time, Habits, Buffer Time, Smart Meetings, and Meeting Quality, so a weekly deep-work goal gets defended automatically and recurring routines like workouts or admin sprints land in the best available windows. Tasks sync from Asana, Jira, Linear, Todoist, ClickUp, and Google Tasks, then get scheduled by priority. Smart Meetings reschedule recurring internal meetings across attendees, Scheduling Links share more bookable availability than a static booking page, and Calendar Sync copies events between calendars to defend availability. Team features add an OOO Calendar, Workforce Analytics with department-level time trends, Slack Status Sync, and enterprise initiatives like No Meeting Day. Reclaim reports over 600,000 users across 70,000 companies and holds a 4.8-star G2 rating, and the vendor states it does not train AI on your data. Lite is free forever for a single user with a 1-week scheduling range and 1 scheduling link; Starter ($10/seat/mo billed annually, $12/seat/mo monthly) and Business ($15/seat/mo billed annually, $18/seat/mo monthly) unlock longer scheduling ranges, team scheduling links, Workforce Analytics, and AI Time Tracking. Enterprise is custom-priced with SSO. Every account starts with a free 14-day trial of Business. It suits people whose calendar is the bottleneck — engineering teams defending sprint focus, sales reps booking meetings faster, EAs managing multiple schedules. If you only need an external booking link, Calendly is simpler.
Behind the Verdict
Reclaim's differentiator is that the scheduling agents change your calendar rather than describe it. Set a weekly Focus Time goal and the Focus Time agent defends those blocks against new invites; Buffer Time adds recovery gaps after video calls; Habits find the best slot inside your scheduling windows for recurring routines; Smart Meetings monitor, prioritize, and resolve conflicts across recurring internal meetings; Meeting Quality flags invites awaiting your reply and nudges you to accept, decline, or propose a new time. Add the AI Assistant Chat (shipped January 2025) and you can ask for outcomes in plain language — the vendor's own example is rescheduling all low-priority tasks to next week. Task scheduling is where it beats a plain booking tool. Tasks flow in from Asana, Jira, Linear, Todoist, ClickUp, and Google Tasks, then get placed into open slots by priority, so sprint work actually reaches the calendar instead of a backlog you re-read. Calendar Sync copies events between calendars to defend availability across personal and work schedules, and Scheduling Links expose more availability than a fixed booking page. Teams get real depth: the OOO Calendar (November 2024) makes out-of-office status automatic and schedules around it, and Workforce Analytics (September 2024) reports time trends by department so managers can see meeting load and work-life balance rather than guess. Enterprise initiatives like No Meeting Day, Focus Time, and Slack Notifications push the same behavior at org scale. The honest constraints are the plan gates. Lite is 1 user, 1-week scheduling range, 1 calendar sync, 1 scheduling link, and integrations limited to Google Tasks, Slack, Zoom, and Google Meet. Starter adds team scheduling links and Slack status sync at $10/seat/mo billed annually or $12/seat/mo monthly; Business adds Workforce Analytics and AI Time Tracking at $15/seat/mo billed annually or $18/seat/mo monthly; SSO and advanced security sit behind custom-priced Enterprise. Scheduling range and the number of smart events are fixed by tier, so heavy users do bump ceilings. If your team works out of Google Calendar or Outlook, the setup is quick; if your scheduling lives anywhere else, this won't fit.
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Real-world workflow fit
Concrete scenarios for the personas Reclaim.ai actually fits — and what changes day-one when you adopt it.
Sets a 15-hour weekly Focus Time goal, connects Jira so sprint tickets appear as tasks, and converts the daily stand-up to a Smart Meeting.
Outcome: Deep-work blocks get defended against new invites, tickets land in open slots by priority, and the stand-up reschedules instead of stacking on top of coding time.
Publishes a Scheduling Link with smart priority settings, adds Buffer Time after video calls, and uses Slack Status Sync.
Outcome: Higher-priority prospects book sooner, the calendar keeps recovery gaps after calls, and teammates see accurate availability without asking.
Syncs multiple calendars with Calendar Sync, uses Smart Meetings to resolve conflicts across attendees, and checks Workforce Analytics weekly.
Outcome: Availability is defended across every schedule, conflicts resolve automatically, and time-trend reports replace manual calendar auditing.
Use Cases
- Set a weekly Focus Time goal and let the agent defend those blocks against meeting invites.
- Auto-schedule prioritized Asana or Jira tasks into open calendar slots instead of a backlog.
- Convert recurring meetings to Smart Meetings so conflicts get monitored and resolved automatically.
- Share Scheduling Links with smart priority settings to book the right meetings sooner.
- Report department-level time trends across meetings, tasks, and habits with Workforce Analytics.
- Make out-of-office status automatic so the team schedules around who is away.
- Automate recurring habits like exercise or reading so they flex around your calendar.
- Ask the AI Assistant to reschedule all low-priority tasks to next week.
Models Under the Hood
as of 2026-09-14
Limitations
- Lite is capped at 1 user, a 1-week scheduling range, 1 calendar sync, and 1 scheduling link, with integrations limited to Google Tasks, Slack, Zoom, and Google Meet.
- Scheduling range and the number of smart events are fixed by your tier, so heavy users hit those ceilings and must upgrade.
- Team scheduling links and Slack status sync start at Starter; Workforce Analytics and AI Time Tracking start at Business; SSO and advanced security require custom-priced Enterprise.
- It assumes Google Calendar or Outlook as your primary calendar.
as of 2026-09-29
Verification history
We have re-verified Reclaim.ai 18 times since . Each pass re-reads the vendor's own pages and re-checks every listed field against that evidence; passes where nothing had changed are marked as such.
- — re-verified summary, description, our verdict, our analysis, pricing model, pricing tiers, features, integrations, who it suits, who should skip it
- — re-checked, vendor evidence unchanged
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Free to cite with attribution — this page re-verifies continuously.
12-month cost
Project the real annual outlay, including the implied monthly cost when only an annual tier is published.
Vendor list price only. Add-on usage, seat overages, and contract minimums are surfaced under Hidden costs & gotchas.
Plans compared
For each published Reclaim.ai tier: who it actually fits, and what it adds vs. the previous tier. Cross-reference the cost calculator above for projected annual outlay.
Lite
$0/mo
Ideal for
One individual on Google Calendar or Outlook who wants to test AI Focus Time, Habits, and Buffer Time before paying.
What this tier adds
Free starting tier: 5 AI agents, Focus Time goals, Habits, Buffer Time, 1 user team, 1-week scheduling range, 1 Calendar Sync.
Starter
$10/seat/mo billed annually, $12/seat/mo monthly
Ideal for
Small teams that need team scheduling links, Smart Meeting controls, and a longer scheduling range.
What this tier adds
Adds longer scheduling ranges, more events and habits, team scheduling links, Slack status sync, and Smart Meeting controls over Lite.
Business
$15/seat/mo billed annually, $18/seat/mo monthly
Ideal for
Managers who need to see how the team spends time and track effort across meetings, tasks, and habits.
What this tier adds
Adds Workforce Analytics, AI Time Tracking, Team OOO Calendar, and priority support over Starter.
Enterprise
Custom
Ideal for
Larger organizations rolling out focus-time policy and needing SSO plus dedicated support.
What this tier adds
Adds custom scheduling ranges, advanced security and SSO, dedicated support, and enterprise initiatives like No Meeting Day.
Where the pricing makes sense
The company stage and team size where Reclaim.ai's pricing actually pencils out — and where peers do it cheaper.
Lite is free forever for one user, making Reclaim cheaper than most AI calendar tools at the entry point. Starter at $10/seat/mo billed annually ($12 monthly) and Business at $15/seat/mo billed annually ($18 monthly) land below enterprise scheduling suites and include a 14-day Business trial. Custom-priced Enterprise fits organizations needing SSO and no-meeting-day programs.
Setup time & first value
How long it actually takes to get something useful out of Reclaim.ai — broken out by persona, not the marketing-page minute.
Individual on Google Calendar or Outlook: about 15 minutes to connect the calendar, set a Focus Time goal, and convert recurring meetings to Smart Meetings. Team rollout: plan a few days to invite members, add the OOO Calendar, and route task integrations. Anyone whose scheduling lives outside Google Calendar or Outlook should expect incompatibility, not a longer setup.
Switching to or from Reclaim.ai
How to bring data in from common predecessors and how to get it back out — written for the switcher, not the buyer.
- →From Calendly: connect Google Calendar or Outlook, then recreate booking pages as Scheduling Links with smart priority settings.
- →From Google Calendar alone: install Reclaim, set a Focus Time goal, and let the agent defend blocks instead of manually blocking them.
- →From Asana or Jira backlogs: connect the integration so prioritized tasks schedule into open calendar slots automatically.
- ↗To a simple booking tool: export your Scheduling Link URLs so external bookers keep working after you switch.
- ↗To Google Calendar alone: disable smart events and delete agent-managed Focus Time and Habits blocks so your calendar returns to plain events.
- ↗To a team time-analytics platform: export Workforce Analytics reports before your Business subscription ends.
Integrations
Resources & Guides
- Resourcereclaim.ai
Reclaim | Blog
Helpful link from reclaim.ai
- Resourcereclaim.ai
Webinars & Demos
Helpful link from reclaim.ai
- Resourcereclaim.ai
Productivity Glossary: Work Terms & Definitions Explained
Helpful link from reclaim.ai
- Resourcereclaim.ai
Pomodoro Timer: let’s get stuff done
Helpful link from reclaim.ai
Tutorials & Learning
Reclaim.ai: The AI Time Management App I Wish I Had 10 Years Ago
Kevin Stratvert
Reclaim AI Tutorial 2026: How To Use Reclaim.ai (For Beginners)
Tutorials by Manizha & Ryan
What is Reclaim.ai? AI Scheduling for Google & Outlook Calendar 🗓️✨
Reclaim AI
YouTube returned 6 videos for “Reclaim.ai”, and we withheld 1: 1 could not be judged, because “Reclaim.ai” is a single word that other videos use for other things. Showing the 5 we can prove are about Reclaim.ai.
Official links
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Featured Head-to-Head Comparisons
Clockwise vs Reclaim Ai
Pick Reclaim.ai. Clockwise is discontinued: it closed on March 27, 2026 when its team joined Salesforce, and user data was deleted rather than transferred. Reclaim.ai covers the same job (automatic focus time, smart meetings and habit scheduling on Google Calendar) and is actively maintained. The comparison below is kept as a record of how the two stacked up while Clockwise was live.
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Routine's Android app unifies tasks, calendar, notes and databases in one local-first workspace, with AI voice commands, agents and meeting notes built in.
Town
Town's AI assistant learns how you work, then runs your email, meetings, and recurring admin tasks for you.
BeforeSunset AI
BeforeSunset AI is a daily planner that turns what's on your mind into scheduled tasks and keeps you focused.
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